Sheriff Letter to Board of Supervisors re inmate telephone system, LASD, 2016
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AMENDMENT NUMBER FOUR TO AGREEMENT NO. 77655 BY AND BETWEEN COUNTY OF LOS ANGELES AND PUBLIC COMMUNICATIONS SERVICES, INC. FOR INMATE TELEPHONE SYSTEM (ITS) AND SERVICES This Amendment Number Four (“Amendment”) to Agreement Number 77655 (“Agreement”) is entered into by and between County of Los Angeles (“County”) and Public Communications Services, Inc. (“Contractor”), effective June 20, 2016. A. WHEREAS, on September 20, 2011, the County Board of Supervisors approved the Agreement, with an Initial Term from November 1, 2011, through October 31, 2016, with three one-year Option Terms and six months, for Contractor's provision of Inmate Telephone System (ITS) and Services for the Los Angeles County Sheriff’s Department (Department) and the Los Angeles County Probation Department (Probation); and B. WHEREAS, in August 2012, County and Contractor agreed to implement County’s option to install kiosks at various Department facilities, to enable, among other things, the setting up of Pre-Paid Accounts to be used solely by Inmates for ITS and Services, as defined in the Agreement, and County and Contractor wish to formally memorialize herein the installation thereof; and C. WHEREAS, on December 2, 2013, County and Contractor entered into Amendment Number One to the Agreement which, among other things, deleted and replaced Exhibit B (Statement of Work) of the Agreement to change the delivery method on Pre-Paid Call services from a tangible Pre-Paid Phone Card to a Debit Phone Account (Cardless) administered by Contractor; and D. WHEREAS, on February 4, 2014, County and Contractor entered into Amendment Number Two to the Agreement which (1) reduced the collect call maximum dollar amount from $125 to $60 to any single destination phone number in any continuous 30-day period, and (2) directed Contractor to implement, not later than thirty (30) calendar days from the effective date of Amendment Number Two, the recording of all telephone calls made from any and all phones within the Sheriff’s Department Custody and Detention Facilities, which are not made to an attorney or public defender telephone number, including calls initiated by Pro-Per Inmates; and E. WHEREAS, on September 26, 2013, the Federal Communications Commission (FCC) released a Report and Order and Notice of Proposed Rulemaking (FCC13-113) which, among other things, established interim rate caps on the interstate calling rates charged by inmate calling service providers; and F. WHEREAS, on February 10, 2014, County and Contractor entered into Amendment Number Three to the Agreement which reduced the Inmate Telephone Billing Rate for Domestic Calls – Interstate Calls (Debit Phone Account (Cardless) and Pre-Paid Account), effective February 11, 2014, in Page 1 of 8 AMENDMENT NUMBER FOUR TO AGREEMENT NO. 77655 BY AND BETWEEN COUNTY OF LOS ANGELES AND PUBLIC COMMUNICATIONS SERVICES, INC. FOR INMATE TELEPHONE SYSTEM (ITS) AND SERVICES compliance with FCC 13-113; and G. WHEREAS, on November 5, 2015, the FCC released a Second Report and Order and Third Further Notice of Proposed Rulemaking (FCC 15-136) which, among other things, established rate caps on interstate and intrastate calling rates and eliminated, restricted, and/or further defined the fees which may be charged by inmate calling service providers; and H. WHEREAS, on March 7, 2016, the United States Court of Appeals, District of Columbia Circuit (D.C. Court) issued an order staying the implementation of rate caps on the calling rates set forth in 47 CFR section 64.6010, and caps on fees for single-call services set forth in 47 CFR section 64.6020(b)(2) pending judicial review of the legality of those caps, as established by FCC 15-136; and I. WHEREAS, on March 23, 2016, the D.C. Court issued another order staying the implementation of the interim rate caps set forth in 47 CFR section 64.6030 only as they apply to the provision of intrastate calling services; and J. WHEREAS, all other provisions, rules, and regulations set forth in FCC 15-136 remain effective and shall be implemented by jail facilities by June 20, 2016; and K. WHEREAS, the Agreement currently expires on October 31, 2016; and L. WHEREAS, effective June 20, 2016, County and Contractor desire to amend the Agreement to (1) modify the Inmate Telephone Billing Rates and implement new FCC-authorized Ancillary Service Charges consistent with FCC 15-136, (2) delete the Convenience and Single-Bill fees currently authorized under Paragraph 9.5 (Miscellaneous Fees) of the Agreement, (3) add the Advance Pay One Call (APOC) service, (4) formally memorialize the addition of Customer kiosks at Sheriff's Department Custody and Detention Facilities, and (5) exercise the first one-year Option Term from November 1, 2016, through October 31, 2017. NOW THEREFORE, in consideration of the mutual covenants set forth herein, and for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, County and Contractor agree to amend the Agreement as follows: 1. Paragraph 2.52 of the Agreement is deleted in its entirety and replaced as follows to update the definition of Total Billable Amount: 2.52 “Total Billable Amount” means the aggregate of total claims made by Contractor against Inmates and Customers for Collect Call and Pre-Paid Page 2 of 8 AMENDMENT NUMBER FOUR TO AGREEMENT NO. 77655 BY AND BETWEEN COUNTY OF LOS ANGELES AND PUBLIC COMMUNICATIONS SERVICES, INC. FOR INMATE TELEPHONE SYSTEM (ITS) AND SERVICES Call services, excluding the Ancillary Service Charges and FCCpermissible Taxes and regulatory fees listed in Exhibit C (Telephone Rates and Payment Schedule) of this Agreement for which revenue share to County is not realized. 2. Paragraph 6.2.5 of the Agreement is deleted in its entirety and replaced as follows to delete the prior Paragraph 6.2.5 and to renumber and modify the former Paragraph 6.2.6: 6.2.5 Notwithstanding Paragraph 6.2.3 above, an Amendment shall be mutually agreed upon and executed by Sheriff and Contractor for any of the following: 3. (a) any change that decreases the billing rate set forth on Attachment 2 (Speed Dial Call Rate to Designated County Entities) consistent with Paragraph 9.4.4. (b) any change that incorporates new technologies, methodologies, and techniques into the System or any of its components, consistent with Paragraph 15 (New Technology) and such other changes to the Agreement as are necessary or desirable in order to implement such option, and (c) any change that exercises the options set forth in the Exhibit B (Statement of Work), Section 2.2.1 (Description of Inmate Telephones), Section 2.3.2.5 (Pre-Paid Call Services), and Section 6.0 (Proof of Concept) and such other changes to the Agreement as are necessary or desirable in order to implement such options. Paragraph 7 (Term) of the Agreement is deleted in its entirety and replaced as follows to exercise the first one-year Option Term and from November 1, 2016 through October 31, 2017: 7. TERM 7.1 The Term of this Agreement shall be from November 1, 2011, through and including October 31, 2017, unless terminated earlier in whole or in part, as provided herein. 7.2 The County has the option, at County’s discretion and upon notice to Contractor prior to the end of the then-current period of the Agreement Term, to extend the Term of this Agreement for up to Page 3 of 8 AMENDMENT NUMBER FOUR TO AGREEMENT NO. 77655 BY AND BETWEEN COUNTY OF LOS ANGELES AND PUBLIC COMMUNICATIONS SERVICES, INC. FOR INMATE TELEPHONE SYSTEM (ITS) AND SERVICES two (2) additional one (1) year periods, and a maximum of a six (6) month transition period in any increment (each an "Option Term") for a maximum total Agreement Term not to exceed eight (8) years and six (6) Months. As used herein, the “Term” shall mean the Initial Term and, if extended, each Option Term, as the case may be. Each such extension shall be in the form of an Amendment executed by both parties in accordance with Subparagraph 6.2.4 above. 4. 7.3 Contractor shall notify both Sheriff Project Director, Sheriff Project Manager, Probation Project Director, and Probation Project Manager when the current Term is within six (6) months from the expiration of such, as provided in this Paragraph 7 (Term). Upon occurrence of this event, Contractor shall send written notification to the addresses herein provide in Exhibit K (County and Contractor Administration) of the Agreement. 7.4 County maintains databases that track/monitor contractor performance history. Information entered into such databases may be used for a variety of purposes, including determining whether County will exercise an Option Term extension of the Agreement. Paragraph 9.4 (Inmate Telephone Billing Rates) of the Agreement is deleted in its entirety and replaced as follows: 9.4 Inmate Telephone Billing Rates 9.4.1 Contractor shall charge Inmates and Customers for Collect and Pre-Paid Calls at the inmate telephone billing rates set forth in Section A (Inmate Telephone Billing Rates) of Exhibit C (Telephone Rates and Payment Schedules) of this Agreement. 9.4.2 INTENTIONALLY OMITTED 9.4.3 The inmate telephone billing rates set forth in Section A (Inmate Telephone Billing Rates) of Exhibit C (Telephone Rates and Payment Schedules) of this Agreement shall remain the same and fixed for the Term of the Agreement, unless modifications to these inmate telephone billing rates are mandated or otherwise required by the Federal Communications Commissions (FCC), California Public Utilities Commission (CPUC), or other governmental regulatory agency having standing in the State of California. Such Page 4 of 8 AMENDMENT NUMBER FOUR TO AGREEMENT NO. 77655 BY AND BETWEEN COUNTY OF LOS ANGELES AND PUBLIC COMMUNICATIONS SERVICES, INC. FOR INMATE TELEPHONE SYSTEM (ITS) AND SERVICES modifications shall only be made by way of an Amendment as required in Paragraph 6 (Change Orders and Amendments) of this Agreement and shall be mutually agreed upon and executed by Board and Contractor. 9.4.4 Contractor shall charge the County for Speed Dial Calls made by Inmates to designated County entitles at the rate set forth in Attachment 2 (Speed Dial Call Rates to Designated County Entities) of Exhibit C (Telephone Rates and Payment Schedule) of this Agreement. This call rate may be adjusted downward only. Such changes shall only be made by way of an Amendment as required in Paragraph 6 (Change Orders and Amendments) and shall be mutually agreed upon and executed by Sheriff and Contractor. 5. Paragraph 9.5 (Miscellaneous Fees) of the Agreement is deleted in its entirety and replaced as follows to rename Paragraph 9.5 “Ancillary Service Charges” and revise fees consistent with FCC 15-136: 9.5 Ancillary Service Charges 9.5.1 Contractor shall only charge Customers the Ancillary Service Charges, for which revenue share to County is not realized, that are expressly set forth in Section C (Ancillary Service Charges) of Exhibit C (Telephone Rates and Payment Schedule) of this Agreement, and only in the amounts and at the rates set forth in Section C (Ancillary Service Charges) of Exhibit C (Telephone Rates and Payment Schedule) of this Agreement. These charges shall remain the same and fixed for the Term of the Agreement, unless modifications to these Ancillary Service Charges are mandated or otherwise required by FCC, CPUC, or other governmental regulatory agency having standing in the State of California. Such modifications shall only be made by way of an Amendment as required in Paragraph 6 (Change Orders and Amendments) of this Agreement and shall be mutually agreed upon and executed by Board and Contractor. 9.5.2 INTENTIONALLY OMITTED 6. Paragraph 9.6 (Taxes and Regulatory Fees) is added to the Agreement as follows: Page 5 of 8 AMENDMENT NUMBER FOUR TO AGREEMENT NO. 77655 BY AND BETWEEN COUNTY OF LOS ANGELES AND PUBLIC COMMUNICATIONS SERVICES, INC. FOR INMATE TELEPHONE SYSTEM (ITS) AND SERVICES 9.6 Taxes and Regulatory Fees 9.6.1 Contractor shall only charge mandatory applicable pass-through Taxes and regulatory fees as set forth on Exhibit C (Telephone Rates and Payment Schedule) of this Agreement and expressly authorized by the FCC. Such mandatory applicable pass-through Taxes and regulatory fees shall be applied separately and passed through to Inmates and Customers directly with no mark-up. 7. Subparagraph 3.1.1 of Exhibit A (Additional Terms and Conditions) of the Agreement is deleted in its entirety and replaced as follows to include communications related to contract negotiations: 3.1.1 Contractor shall maintain the confidentiality of all records and information, including all records and information pertaining to Inmates, telephone usage, and/or payment or prepayment of any calls, accounts, etc. and all events and/or circumstances which are obtained, to which Contractor has access and/or which occur during the course of Contractor’s performance under the Agreement, including all private deliberations, discussions, or other communications with County staff regarding contract negotiations or contract re-negotiations affecting the Agreement or any Amendment executed thereto, (collectively in this Exhibit, "confidential information"), events or circumstances which occur during the course of Contractor’s performance under the Agreement, in accordance with all applicable Data Security Guidelines, Card Rules, Federal, State, and local laws, rules, regulations, ordinances, guidelines, standards, policies and procedures, and directives relating to confidentiality, including, without limitation, County policies concerning information technology security and the protection of confidential records and information. 8. Subparagraph 3.2.3 is added to Exhibit A (Additional Terms and Conditions) of the Agreement as follows related to contract negotiations: 3.2.3 During the Term of this Agreement, and for a period of five (5) years thereafter, Contractor shall not publish, disseminate nor disclose in any manner, material or information concerning private deliberations, discussions, or other communications with County staff regarding contract negotiations or contract re-negotiations affecting the Agreement or any Amendment executed thereto. 9. Exhibit B (Statement of Work) of the Agreement is deleted in its entirety and replaced with the revised Exhibit B (Statement of Work), attached hereto. Page 6 of 8 AMENDMENT NUMBER FOUR TO AGREEMENT NO. 77655 BY AND BETWEEN COUNTY OF LOS ANGELES AND PUBLIC COMMUNICATIONS SERVICES, INC. FOR INMATE TELEPHONE SYSTEM (ITS) AND SERVICES 10. Attachment 1 (Glossary of Terms) of Exhibit B (Statement of Work) of the Agreement is deleted in its entirety and replaced with the revised Attachment 1 (Glossary of Terms) of Exhibit B (Statement of Work), attached hereto. 11. Exhibit C (Telephone Rates and Payment Schedule) of the Agreement is deleted in its entirety and replaced with the revised Exhibit C (Telephone Rates and Payment Schedule), attached hereto, to modify inmate telephone billing rates and implement new Ancillary Service Charges. 12. Attachment 1 (International Rate Table) of Exhibit C (Telephone Rates and Payment Schedule) of the Agreement is deleted in its entirety and replaced with the revised Attachment 1 (International Rate Table) of Exhibit C (Telephone Rates and Payment Schedule), attached hereto, to delete the per-call connection fee. 13. Exhibit K (County and Contractor Administration) of the Agreement is deleted in its entirety and replaced with the revised Exhibit K (County and Contractor Administration), attached hereto, to update County and Contractor key personnel. 14. Exhibit N (Kiosk Locations) is added to the Agreement to formally memorialize the locations of each kiosk located at Sheriff’s Department Custody and Detention Facilities. 15. Except as expressly provided in this Amendment, all terms and conditions of the Agreement shall remain in full force and effect. 16. Contractor represents and warrants that the person executing Amendment for Contractor is an authorized agent who has actual authority to bind Contractor to each and every item, condition, and obligation of the Amendment and that all requirements of Contractor have been fulfilled to provide such actual authority. Page 7 of 8 AMENDMENT NUMBER FOUR TO AGREEMENT NO. 77655 BY AND BETWEEN COUNTY OF LOS ANGELES AND PUBLIC COMMUNICATIONS SERVICES, INC. FOR INMATE TELEPHONE SYSTEM (ITS) AND SERVICES IN WITNESS WHEREOF, the County of Los Angeles, by order of its Board of Supervisors, has caused this Amendment to be executed on its behalf Sheriff of Los Angeles County, and Contractor has caused this Amendment to be duly executed on its behalf by its authorized officer. COUNTY OF LOS ANGELES By: JIM McDONNELL, SHERIFF Date:________________________ PUBLIC COMMUNICATIONS SERVICES, INC. By: ___________________________ Name: _________________________ Title: __________________________ Date: __________________________ APPROVED AS TO FORM: MARY C. WICKHAM County Counsel By: _______________________ Michele Jackson Principal Deputy County Counsel Page 8 of 8 EXHIBIT B (Restated under Amendment Number Four) STATEMENT OF WORK INMATE TELEPHONE SYSTEM (ITS) AND SERVICES Restated under Amendment Number Four Effective June 20, 2016 SECTION SECTION TITLE PAGE 1.0 1.1 1.2 INTRODUCTION…………………………………………………………………... Purpose…………………………………..…………………………………………. Overview……………………………………………………………………………. 1 1 1 2.0 2.1 2.2 SYSTEM REQUIREMENTS………………………………………………………. General Requirements……………………………………………………………... Inmate Telephones…………………………………………………………………. 2.2.1 Description of Inmate Telephones …….…………….…………………. 2.2.2 Physical Safeguards……………………………………..………………. 2.2.3 Support For Hearing Impaired………………………….……………….. 2.2.4 Other Features………..………………………………….……………….. 2.2.5 Electrical Requirements……………………….…………..……………... 2.2.6 Premises Wiring Standards……..…………………………..…………… 2.2.7 Environmental Requirements…………………………………………….. Class of Service…………………………………………………………………….. 2.3.1 No Live Agent Operator Access to Inmates…….…………….…………. 2.3.2 Automated Operator Services……………………………………………. 2.3.2.1 Language Prompt……………………………………….………… 2.3.2.2 Collect or Pre-paid Prompt……………………………..………… 2.3.2.3 Personal Identification Prompt………………………….…….…. 2.3.2.4 Collect Call Set-Up…………………………………………….…. 2.3.2.5 Pre-paid Phone Services.……………………………………….. 2.3.2.6 Pre-paid Call Set Up………………………………………..…….. 2.3.2.7 Pre-recorded Call Branding Announcements…………………... 2.3.2.8 Call Acceptance………………………………………………….… 2.3.2.9 Call Termination……………….…………………………………... 2.3.2.10 Debit Phone Account (Cardless) & Pre-Paid Account Status 2.3.2.11 Unauthorized Call Interruption…………………………………... 2.3.2.12 Call Records………………………………………………………. 2.3.3 Speed Dial, No Cost Calls To Inmates and Sheriff’s Department……. 2.3.4 Booking Calls ……………………………………………………………… Hours of Service……………………………………………………………………... 2.4.1 Normal Operations………………………………………………………….. 4 4 4 4 6 6 6 7 7 8 8 8 8 8 8 9 9 10 15 16 17 18 18 18 18 19 19 19 19 2.3 2.4 County of Los Angeles Sheriff’s Department, Probation Department, and PCS i Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 SECTION SECTION TITLE 2.5 2.6 2.7 2.8 2.9 2.10 2.11 2.12 2.13 2.14 3.0 3.1 3.2 3.3 3.4 PAGE 2.4.2 System Shut-Down…………………………………………………………. 2.4.3 Restoration of Service…………………………………………………….. Inmate Call Duration……………………………………………………………….. 2.5.1 Maximum Call Duration……………………………………………………. 2.5.2 Call Duration Administration………………………………………………. Authorized Call Lists……………………………………………………………… 2.6.1 Call List Administration……………………………………………………. Calls to Attorney or Public Defender……………………………………………… General Calls………………………………………………………………………... Prevention of In-Coming Calls……………………………………………………... Call Blocking Requirements………………………………………………………... 2.10.1 Unauthorized Numbers…………………………………………………... 2.10.2 Restricted Numbers…………………………………………………........ 2.10.3 Three-Way Calling………………………………………………………... 2.10.4 Call Forwarding………………………………………………………… 2.10.5 Cell Phone Numbers……………………………………………………... 2.10.6 Other Unauthorized Numbers…………………………………………... 2.10.6.1 No Live Agent Operator Access to Inmates…………………… 2.10.6.2 No Special Calling Services…………………………………… 2.10.6.3 No Other Long Distance Calling Plans……………………….. 2.10.6.4 No Public Nuisance Calls…………………………………….... Call Monitoring Requirements……………………………………………………... Call Recording Requirements……………………………………………………... Call Archiving and Retrieval……………………………………………………….. Call Billing Requirements………………………………………………………….. 20 20 20 20 20 20 21 21 22 22 23 23 23 24 24 25 25 25 25 25 26 26 27 27 29 SYSTEM ADMINISTRATION……………………………………………………... Develop a Project Control Document……………………………………………. Current Inmate Telephone System……………………………………………….. Phased Integration of New Inmate Telephone Systems……………………….. 3.3.1 System Integration Planning Considerations………………….............. 3.3.2 System Integration and Test Plan………………………………………... 3.3.3 Telephone Instrument Adds, Moves, Changes………………............... 3.3.4 Disconnection and Removal of Telephones…………………………….. Contractor Staffing Responsibilities……………………………………………….. 3.4.1 Contractor Project Director………………………………………………... 29 29 31 31 31 32 33 33 33 34 County of Los Angeles Sheriff’s Department, Probation Department, and PCS ii Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 SECTION SECTION TITLE PAGE 3.4.2 Contractor Project Manager……………………………………………… 3.4.3 Contractor System Administrators…………………………………......... 3.4.4 Contractor Technical Support……………………………………………. Systems Operations Plan; System Maintenance and Support…………………. 3.5.1 System Operations…………………………………………………………. 3.5.2 Normal Operations………………………………………………………..… 3.5.3 Response to System Problems, Outages and Other Deficiencies…….. 34 34 35 35 36 36 37 3.5.4 3.5.5 3.5.6 System Recovery Operations……………………………………………... Updates…………………………..…………………………………………. System Maintenance……………………………..………………………... 3.5.6.1 Problem Reporting……………………………………………. 3.5.6.2 Intentionally Omitted…………………………………………... 3.5.6.3 On-Call for Emergency Repairs……………………………… 3.5.6.4 Maintenance Records and Reports…………………………... 3.5.6.5 Investigation of Major System Problems……………………. 3.5.6.6 Preventative Maintenance……………………………………. 3.5.6.7 Routine Maintenance………………………………………….. 3.5.6.8 Quality Assurance Inspections……………………………….. 3.5.6.9 Regular Management Meetings………………………………. 3.5.7 Investigation of Complaints and/or Billing Errors………………………. 3.5.8 Contractor’s Technical Support Center…………………………………. 3.5.9 Escalation Procedures and Calls Lists………………………………….. 3.5.10 Downtime Credits ……………………………………………….………… 3.5.11 County Responsibilities……………………………………………………. 39 39 39 40 40 40 40 40 41 42 42 42 43 43 44 45 46 3.6 Telephone System Administration………………………………………………... 3.6.1 System Administrative Consoles……………………………………….. 3.6.2 System Administrative Console Technical Description………………. 3.6.3 Required System Administrative Console Locations…………………. 3.6.4 System Operations Status……………………………………………….. 3.6.5 System Security………………………………………………………….. 3.6.6 Training…………………………………………………………………….. 46 46 48 49 49 49 49 4.0 INMATE TELEPHONE SYSTEM MANAGEMENT REPORTING REQUIREMENTS……………………………………………………………..……. Contractor’s Project Reporting Requirements………………..…………………. 50 50 3.5 4.1 County of Los Angeles Sheriff’s Department, Probation Department, and PCS iii Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 SECTION SECTION TITLE PAGE 4.2 4.3 4.1.1 Fortnightly Status Reports During the System Integration Period …… 4.1.2 Contractor’s Account Management and Reporting Responsibilities….. Monthly Project Reports ……………………………………………………….….. Year-End Summary Reports…………………………………………….………… 50 50 51 53 5.0 5.1 5.2 5.3 INMATE TELEPHONE SYSTEM FACILITY SAFEGUARDS…………………. Requirements for Entry – County Custodial/Detention/Camp Facilities………. Contractor’s Personnel Requirements……………………………………………. Personnel Removal and Replacement…………………………………………... 55 55 56 60 6.0 PROOF OF CONCEPT …………………………………………………………….. 60 ATTACHMENTS Attachment 1 – Glossary of Terms Attachment 2.1 – Sheriff's Department Custody and Detention Facilities Attachment 2.2 – Probation Department Detention and Camp Facilities Attachment 3.1 – Sheriff's Department Average Daily Inmate Populations Attachment 3.2 – Probation Department Average Daily Inmate Populations Attachment 4 – Entry Application for Custody Facilities Attachment 5 – Monthly Maintenance Report County of Los Angeles Sheriff’s Department, Probation Department, and PCS iv Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Capitalized terms in this Statement of Work without definition herein shall have the meanings given to such terms in Paragraph 2 (Definitions) of the Agreement, and, if not defined therein, in Attachment 1 (Glossary of Terms) to this Exhibit B (Statement of Work). 1.0 INTRODUCTION Without limiting the more detailed descriptions set forth in subsequent sections of this Exhibit B (Statement of Work), Exhibit H (ITS and Services Functional Capabilities and Features), and otherwise in the Agreement, the Contractor's Work hereunder shall include the following, in each case in accordance with the Agreement, this Exhibit B (Statement of Work), Exhibit H (ITS and Services Functional Capabilities and Features), and otherwise. 1.1 Purpose The Contractor shall provide an Inmate Telephone System (as further defined in the Agreement, "ITS") and Services to be used by inmates and detainees located throughout the Sheriff’s Department Custody and Detention Facilities and by juvenile detainees at the Probation Department’s Detention and Camp Facilities (collectively "Inmates"). The ITS and Services shall provide automated operator, Collect Call, and Pre-Paid Call capabilities. The ITS and Services shall include all necessary Telephone Platforms, Telephone Instruments, and all other equipment necessary to perform the functions and Services described in the Agreement and this Statement of Work; System administration; call billing and collection functions; call monitoring and recording capabilities; and complete maintenance of all equipment, hardware, and software. The ITS and Services must comply with the American with Disabilities Act and Title 24 of the California Board of Corrections Regulations (http://www.bdcorr.ca.gov). The Services provided shall be under the direction of the Sheriff Project Director and Probation Project Director. 1.2 Overview The Sheriff’s Department and Probation Department have custody and detention facilities located throughout Los Angeles County. In the Sheriff’s Department Custody and Detention Facilities, there are currently 4,010 Inmate telephones in place servicing an average daily Inmate population of 20,480. The Average Daily Inmate Population can expand to 23,782, when all Sheriff's Department Custody and Detention Facilities are fully open. The standard Inmate phone hours within the Sheriff’s Department Custody and Detention Facilities are 06:00 am to 10:00 pm daily, with some variation from facility to facility. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 1 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 The Probation Department currently has 191 Inmate telephones in place servicing an Average Daily Inmate Population of 2,246. The standard Inmate phone hours within the Probation Department Detention and Camp Facilities are also 06:00 am to 10:00 pm daily, with some variation from facility to facility. The Contractor should be aware that, per Probation Department’s Directive No. 1166 issued on May 1, 2008, the Probation Department shall facilitate telephone calls to all detained Minors in Probation Department Detention and Camp Facilities to enhance the reunification process. Per Directive No. 1166, Minors shall have access to at least one (1) free telephone call per week except for a limited duration while safety and security are a concern. These free telephone calls will not be made via the telephone system under this Agreement. Inmates are generally allowed to make phone calls without restriction. These phone calls are either (1) Collect Calls, or (2) Pre-Paid Calls through the use of a Debit Phone Account (Cardless) or Pre-Paid Account. The ITS phone calls must be capable of being monitored, recorded, and archived, with the exception of calls made by Inmates from the Probation Department and calls made to criminal defense attorneys, including the Los Angeles County Public Defender, whose telephone numbers shall be predetermined by the County and then downloaded by Contractor into the ITS. Phone calls to certain numbers shall be blocked on a System-wide basis and to others on a case-by-case basis. The County Project Directors and County Project Managers, in addition to Sheriff's Department Inmate Telephone Monitoring System (ITMS) Unit investigative staff, shall have the ability to block any telephone number whenever deemed necessary. System-wide Blocked Calls include those to prosecuting attorneys and government officials. These numbers will be predetermined by the County and then downloaded by Contractor into the ITS. Calls to victims and/or witnesses shall be blocked on a case-by-case basis by adding specific numbers into the ITS at the request of the County. Inmate telephone services are currently provided by Global Tel*Link Corporation (GTL). Contractor shall be required to plan, finance, and implement the phased integration and testing of all required equipment and software relative to the new ITS, without impacting the normal daily operation of the existing inmate telephone services. Contractor shall be responsible for any changeover costs associated with the new installation or conversion of Telephone Instruments, associated equipment and/or software, and Telephone Enclosures. The type of County of Los Angeles Sheriff’s Department, Probation Department, and PCS 2 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Telephone Instrument and enclosures shall be subject to approval by the Sheriff Project Director and Probation Project Director or designees. All Inmate telephones are currently owned by GTL. Contractor shall be required to provide the same amount of, or more, telephones that meet the description provided in this Statement of Work. A list of the existing telephones is contained in Attachment 2.1 (Sheriff's Department Custody and Detention Facilities) and Attachment 2.2 (Probation Department Detention and Camp Facilities) to this Statement of Work. GTL will continue to operate and maintain its telephone systems and equipment under the terms and conditions of the existing contract, pending the transition and acceptance of the new ITS and Services at each Sheriff's Department Custody and Detention Facility and Probation Department Detention and Camp Facility. The ITS shall provide sufficient security safeguards to preclude fraudulent use of the ITS. Such safeguards shall include measures to prevent incoming calls, as well as the detection and rejection of outgoing calls to unauthorized numbers and attempts to initiate 3-way calls and call forwarding. Unauthorized Call attempts shall be flagged, archived, and alert reports shall be generated. The ITS shall provide the ability to selectively monitor call activity in real time and initiate appropriate action as necessary. The ITS shall be capable of retrieving and generating Inmate Unauthorized Call activity logs for specified periods. The ITS shall have the capability to record the content at one hundred percent (100%) of all Inmate telephone calls. Recordings must be selectable by Telephone Instrument, group of Telephone Instruments, facility, and/or called number. Once recorded, the content of the call must be stored for retrieval in a proprietary format for up to one (1) year on all calls. The ITS shall have the capability to transfer the recorded calls to removable media for archiving or review. The proprietary software shall be made available to the County indefinitely after the termination of the Agreement for recordings identified by the County. The ITS shall be capable of generating a variety of management reports. The ITS shall be able to identify calls by time, location, specific Telephone Instrument, and/or number called. The ITS shall also be able to identify call trends, such as a reduction in call volume, which may be an indication of a possible maintenance problem. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 3 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 The Contractor shall be responsible for ITS maintenance records which identify problems that have been encountered, and the reporting of the corrective action taken to the Sheriff Project Manager and Probation Project Manager. Any routine or scheduled maintenance that could affect Inmate access to phones, revenue, and/or billing generation shall be conducted during the off peak hours of 10:00 pm to 06:00 am. The Contractor shall be responsible for the billing and collection of all completed Inmate Collect Calls and Pre-Paid Calls in accordance with tariff requirements of both FCC and CPUC. During the Term of the Agreement, the Contractor shall work closely with the County and make specific recommendations that may improve and/or enhance Inmate telephone services. New and updated technologies that may improve and/or enhance the County’s ITS and Services shall be considered by the Sheriff Project Director and Probation Project Director pursuant to Paragraph 15 (New Technology) of the Agreement. Notwithstanding the requirements set forth in this SOW and elsewhere in the Agreement, Contractor's ITS and Services, including but not limited to the stated inmate telephone billing rates and Ancillary Service Charges set forth in Exhibit C (Telephone Rates and Payment Schedule), shall at all times comply with the rules, regulations, requirements, and directives established by the FCC, including but not limited to 46 CFR section 64.6000 et seq., as such may be amended during the Term of this Agreement. 2.0 SYSTEM REQUIREMENTS 2.1 General Requirements The ITS shall provide for an automated operator telephone system and call billing services, capable of providing Collect Call or Pre-Paid Call services throughout the continental 48 states, Alaska and Hawaii. The ITS shall also provide for international Pre-Paid Call services throughout Canada, Mexico, South America, and to over-seas destinations. 2.2 Inmate Telephones 2.2.1 Description of Inmate Telephones All Telephone Instruments shall be of rugged construction, stainless steel, or in combination with a corrosion resistant County of Los Angeles Sheriff’s Department, Probation Department, and PCS 4 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 finish, and suitable for use in high use and high abuse custody and detention environments. The Telephone Instruments shall be a mid size phone approximately 15"H x 8"W x 4"D capable of mounting to cement wall, block wall, stainless steel shrouded columns, or protected external enclosures. The Telephone Instruments shall be suitable for indoor and outdoor installations and shall have a heavy chrome metal twelve-button keypad and a handset with an armored cord and cradle or a handset that is cordless. Cordless instruments may be of slightly larger or smaller size, depending on the manufacturer’s specifications and availability. The Telephone Instruments shall be utilized for outgoing calls only and shall not be capable of accepting coins, bills, or credit cards as payment. Instrument requirements are based on current technology and facility need. New technology and/or Telephone Instruments determined to be better suited for the custody and detention environment may be substituted at the request of County or Contractor with County approval, subject to Paragraph 6 (Changes Orders and Amendments) of the Agreement. The Contractor shall provide a Portable Telephone system for Sheriff’s Department Custody and Detention Facilities, at Sheriff’s Department’s discretion, with a minimum of one (1) at each facility that addresses such needs as overflow housing and administrative segregation. The Portable Telephone use will be facilitated by Sheriff’s Department facility staff that will connect the Portable Telephone to a telephone jack and wheel the Portable Telephone to cells or dayrooms for Inmate usage. The Portable Telephone Instruments shall be on a rigid cart with wheel castors, sufficiently sized to fit through thirty-six (36) inch doors. The handset telephone cord and the marine cord lengths shall be determined by the Sheriff Project Manager. The handset telephone cord must be in armored flex tubing, and the marine cord must be permanently attached to the cart and capable of plugging into a pre-positioned telephone jack as designated by the Sheriff Project Manager or designee. Any departure from these specifications must be approved in writing by the Sheriff Project Manager or designee. Contractor may be required to provide a true cordless handset telephone at select facility locations as directed by the Sheriff Project Director or designee. The Contractor shall be required to install a Telephone Instrument in the Inmate Trusty quarters at each of the Sheriff’s Department stations listed on Attachment 2.1 for the exclusive County of Los Angeles Sheriff’s Department, Probation Department, and PCS 5 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 use of Inmate Trusties assigned to that Sheriff’s Department station. These Telephone Instruments shall possess the same monitoring, recording, and archiving capabilities of all phones at other Sheriff's Department Custody and Detention Facilities. 2.2.2 Physical Safeguards Inmate Telephone Instruments shall be tamperproof and consist of rugged steel encased housings and shockproof keypads. All handsets, earpieces, and mouthpieces shall be of heavy-duty construction with no removable parts. Telephone Instruments shall be configured with a braided steel receiver cord twelve (12) inches in length to reduce the risk of suicide by hanging. Cordless phones shall have an on/off hook switch and may be required at the County’s discretion. All Telephone Instruments shall be both water and fire resistant, and have key-locked mountings to the wall. All other Inmate Telephone Instrument associated equipment, including outdoor installations, shall meet the County’s safety and security standards as determined by the Sheriff Project Manager and Probation Project Manager. 2.2.3 Support for Hearing Impaired The ITS shall be designed for use by the hearing impaired. Provisions for the deaf must comply with Americans with Disabilities Act (ADA) and Telephone Devices for the Deaf (TDD) regulations and standards. A minimum of two (2) TDD Inmate Telephone Instruments are required at each Sheriff’s Department Custody and Detention Facility and a minimum of two (2) TDD Telephone Instruments are required at each of the Probation Department's three (3) juvenile halls and the Challenger Memorial Youth Center. Amplified Handsets may also be required in specific Sheriff’s Department Custody and Detention Facilities and Probation Department Detention and Camp Facilities. Those telephones shall be fitted with a volume control device, which allows the Inmate to increase or decrease the volume of the headset earpiece. 2.2.4 Other Features The ITS shall provide the capability to turn telephones on or off remotely throughout the System and have a manual and automated on/off switch (System Administrator Kill Switch) in selected locations within each Sheriff's Department Custody and County of Los Angeles Sheriff’s Department, Probation Department, and PCS 6 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Detention Facility and each Probation Department Detention and Camp Facility. The Telephone Instruments shall provide the capability to mute the Inmate’s ability to speak to the call recipient until the call is accepted, and to disable the telephone keypad during a call. The Telephone Instruments shall not have any functional coin drop and coin return slots, as the cavity of the Telephone Instrument must be sealed completely. 2.2.5 Electrical Requirements All Telephone Instruments shall be line powered, with the exception of those that are TDD. All Telephone Instruments shall not require additional power sources or batteries and shall be in full compliance with FCC regulations and UL Standards. All Telephone Instrument installations shall comply with National Electrical Code standards. ITS servers and recording equipment must remain operational during a temporary loss of power and shall have an uninterruptible power supply (UPS) system capable of operation for a minimum of eight (8) hours. Contractor's UPS system shall operate in conjunction with the Sheriff’s and Probation Departments’ generator back-up power supply, which is set for a two (2) minute wait to switch over to generator power from the power company supply. UPS requirements will vary by facility, and as such, the power supply at each facility shall be modified accordingly to provide eight (8) hours of uninterrupted back-up power. In addition, a system alert mechanism shall be established to notify the Contactor immediately upon any loss of power to the ITS. 2.2.6 Premises Wiring Standards The premises wiring currently installed in the Sheriff's Department Custody and Detention Facilities and the Probation Department Detention and Camp Facilities complies with the National Electrical Code and the County’s Commercial Building Telecommunications Wiring Standard 902 which will be made available to Contractor upon request. All premises wiring systems installed by Contractor shall be in accordance with the National Electrical Code and the County’s Commercial Building Telecommunications Wiring Standard 902. All premises wiring systems installed by Contractor shall be concealed or installed in metal conduit and shall remain the property of the County. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 7 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 2.2.7 Environmental Requirements The Inmate Telephone Instruments will be installed in all existing indoor and outdoor telephone sites and may require the installation of Telephone Enclosures. The Contractor shall be responsible for any changeover costs associated with the installation of Inmate Telephone Instruments, associated equipment, and Telephone Enclosures. The Contractor’s type of Telephone Instruments and Telephone Enclosures shall be subject to written approval by Sheriff Project Manager and Probation Project Manager. 2.3 Class of Service 2.3.1 No Live Agent Operator Access to Inmates The Contractor’s automated operator ITS shall be capable of completing Collect Calls or Pre-Paid Calls within forty-five (45) seconds (from receiver off hook to Call Acceptance), without the need for an Inmate's access to a Live Agent Operator. 2.3.2 Automated Operator Services 2.3.2.1 Language Prompt The Contractor’s automated operator ITS shall be capable of prompting an Inmate caller to select the appropriate language by pressing the appropriate keypad digit. The Contractor’s automated operator ITS shall be capable of supporting English, Spanish, and other languages required by the Sheriff’s Department and Probation Department. 2.3.2.2 Collect or Pre-Paid Prompt The Contractor’s automated operator ITS shall be capable of prompting a caller to select either Collect Call or Pre-Paid Call (as further described in Subparagraphs 2.3.2.8 (Call Acceptance) of this SOW) by pressing the appropriate telephone keypad digit. The Contractor’s automated operator ITS shall provide capability for the Inmate to verify the current balance remaining on a Debit Phone County of Los Angeles Sheriff’s Department, Probation Department, and PCS 8 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Account (Cardless) by pressing a telephone keypad digit following an automated operator prompt during Pre-Paid Call set-up or call completion. The ITS shall also provide a means for Pre-Paid Account holders to verify the balance remaining on their Pre-Paid Account. 2.3.2.3 Personal Identification Prompt The Contractor’s automated operator ITS shall identify the Inmate by validating the Inmate’s Booking number with the Inmate’s 4-digit security personal identification number ("PIN"), in response to the pre-recorded System prompt. Inmate identification by verifying an Inmate’s Booking number with the Inmate’s PIN is required for all Inmate telephone calls. The ITS shall prompt the caller to enter by keypad entry the Inmate Booking number, followed by keypad entry of the PIN for all Inmate telephone calls, followed by the entry of the destination telephone number. Sequence changes and/or other changes in branding or prompts shall be approved by the concerned County Project Director. 2.3.2.4 Collect Call Set-Up The Contractor’s automated operator ITS shall verify that a destination number called is an authorized number (not blocked or restricted), prior to placing a Collect Call to the destination telephone number. If the Collect Call is to an authorized number, then call set-up shall continue and placement of the Inmate’s call to the destination number is accomplished. If the Collect Call is to an unauthorized number (Unauthorized Call) or blocked number (Blocked Call), then the Collect Call shall be blocked and the Inmate notified that the call to an unauthorized County of Los Angeles Sheriff’s Department, Probation Department, and PCS 9 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 or blocked completed. telephone number will not be If the Collect Call is to an unbillable number, then the call recipient and Inmate shall both be advised and afforded the opportunity to complete the call utilizing Pre-Paid Call services. Some Collect Calls may be restricted due to imposed charge limits, or past due account status of the number called. However, if the call recipient and Inmate both decline to utilize Pre-Paid Call services, then future calls to the number shall be blocked, pending implementation of Pre-Paid Call services. During call set-up, the Inmate’s telephone handset shall be muted, and the telephone keypad disabled, except when responding to prompts initiated by the automated operator. The Collect Call maximum dollar amount to any single destination phone number will be $60 in any continuous 30-day period. Any variation to this set amount would be at the mutual agreement of the County and the Contractor. Customers accepting the charges associated with a Collect Call may be assessed a $2.00 Paper Bill/Statement Fee per billing cycle in accordance with Section C (Ancillary Service Charges), SubSection 1 (Paper Bill/Statement Fee) of Exhibit C (Telephone Rates and Payment Schedule) of the Agreement. 2.3.2.5 Pre-Paid Call Services Contractor shall provide Pre-Paid Call services through the use of both Debit Phone Account (Cardless) and Pre-Paid Account as defined in the Attachment 1 (Glossary of Terms) of this Exhibit B (Statement of Work) and described herein. Debit Phone Account (Cardless) County and Contractor acknowledge and agree that, prior to full deployment of Debit Phone Account (Cardless), there will be a reasonable transition period which will enable Contractor to County of Los Angeles Sheriff’s Department, Probation Department, and PCS 10 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 transition from the previously utilized Pre-Paid Phone Cards to Debit Phone Account (Cardless). During the reasonable transition period, Contractor's services may be provided through both Pre-Paid Phone Cards and Debit Phone Account (Cardless). At the point in time that all Pre-Paid Phone Cards have been removed from circulation, Contractor's services shall be provided solely through Debit Phone Account (Cardless). County and Contractor acknowledge that time is of the essence. Contractor agrees to work diligently on completing the deployment of Debit Phone Account (Cardless) as soon as reasonably practicable. Debit Phone Account (Cardless) is sold to Sheriff's Department Inmates through the existing Inmate commissary system (the current inmate commissary services contractor is Keefe Commissary Network). Notwithstanding the above, the distribution method of the Debit Phone Account (Cardless) shall be determined by the County. The Contractor shall be required to enter into an agreement with the inmate commissary services contractor, enabling the inmate commissary services contractor to sell Debit Phone Account (Cardless) to the Inmates. The inmate commissary services contractor will transmit an electronic data file to Contractor, which includes the Inmate’s Booking number and the amount of the Inmate’s Debit Phone Account (Cardless) purchase. Contractor shall input the electronic data file into its account activation system. Contractor’s account activation system shall activate and/or supplement the Inmate’s Debit Phone Account (Cardless) up to the value specified in the electronic data file. The Debit Phone Account (Cardless) is activated on the morning of the Inmate’s scheduled commissary delivery date. When an Inmate is released from custody, any remaining balances of the Debit Phone Account (Cardless) can be used to make telephone calls outside of the Sheriff’s Department Custody and Detention Facilities. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 11 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Under this Agreement, Contractor shall work with the inmate commissary services contractor, enabling the inmate commissary services contractor to sell the Debit Phone Account (Cardless) in denominations of $10.00 and $20.00. The commissary contractor will then add a $0.75 handling fee to the $10.00 Debit Phone Account (Cardless) making the total cost to the Inmate $10.75, and a $0.75 handling fee to the $20.00 Debit Phone Account (Cardless) making the total cost $20.75. Debit Phone Accounts (Cardless) must have the ability to allow domestic and international calls. Contractor shall provide Sheriff Project Manager with a copy of the signed agreement with the inmate commissary services contractor, along with any change notices or amendments thereto, throughout the Term of this Agreement. Test Debit Phone Account (Cardless) shall be made available to the Sheriff Project Director and/or Sheriff Project Manager upon request throughout the Term of the Agreement for purposes of System testing by the Sheriff's Department. The Probation Department will not utilize Debit Phone Account (Cardless) services at this time, but Probation Department reserves the right to utilize Debit Phone Account (Cardless) services in the future, in County's sole discretion. Such option shall be exercised in the form of an Amendment to the Agreement consistent with Paragraph 6 (Changes Orders and Amendments) of the Agreement. Pre-Paid Accounts The Contractor shall provide two (2) call options for Pre-Paid Accounts to Customers desirous of receiving phone calls from any Inmate. The two (2) call options for Pre-Paid Accounts are defined in Attachment 1 (Glossary of Terms) of County of Los Angeles Sheriff’s Department, Probation Department, and PCS 12 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 this Exhibit B (Statement of Work), and described herein as follows: (a) Advance Pay Advance Pay is a pre-paid account, with no minimum balance, which is set-up through Contractor and funded by Customer. Funds from this Pre-Paid Account can then be used to pay for an Inmate’s use of ITS and Services for calls to the Customer’s specific telephone number. Customers establishing an Advance Pay account may be assessed Ancillary Service Charges in accordance with Exhibit C (Telephone Rates and Payment Schedule) of the Agreement. (b) Advance Pay One Call A calling arrangement that allows an Inmate to initiate a call through ITS and Services to a specific Customer without having a preestablished or funded billing account and where the Customer does not want to establish or fund an Advance Pay account. Advance Pay One Call is a pay-per-call option at the per-minute-of-use rate for the call where the called Customer uses an automated operator IVR to pay for the one call from an Inmate using a major credit or debit card. Customers who choose an Advance Pay One Call transaction shall be assessed a $3.00 per-call automated payment fee for payment using an automated payment method, in accordance with Section C (Ancillary Service Charges), Sub-Section 2 (Automated Payment Fees), Item B (Advance Pay One Call), of Exhibit C (Telephone Rates and Payment Schedule) of the Agreement. When a Pre-Paid Account is closed, there shall be no refund processing fee(s) assessed by Contractor. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 13 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Kiosks Contractor shall provide and install, at no cost to the County, twelve (12) stand-alone, automated teller machine style, self-service kiosks to accept cash, credit card, and debit card for the purpose of establishing a Pre-Paid Account associated with ITS and Services. Contractor shall bear all costs associated with the provision and installation of these kiosks. County shall receive the kiosks from Contractor, at no cost to County, for the collection of Inmate PrePaid account transactions. Each kiosk shall be installed at the location listed in Exhibit N (Kiosk Locations) of the Agreement, in public-access-only areas within Sheriff’s Department Custody and Detention Facilities and/or Probation Department Detention and Camp Facilities, or at other strategic locations to be determined by the Sheriff’s Project Director. County may, in the County’s sole discretion, require Contractor to add, upgrade/replace, delete/remove, and/or relocate kiosks, in the best interest of the County, throughout the Term of the Agreement. The exercise of such option be in the form of an Amendment to the Agreement consistent with Paragraph 6 (Change Orders and Amendments) of the Agreement. Contractor shall assume liability for any and all fraudulent transactions accepted through kiosks including, but not limited to, counterfeit bills and credit card chargebacks. Contractor shall, at its sole expense, provide for all maintenance and repairs of, as well as all expendable supplies required to operate, the kiosks. Contractor shall provide appropriate network and internet connectivity to facilitate the operation of the kiosk software. County will provide power to each kiosk. In the event that any County visitor(s) damage the equipment, the County will make best efforts to County of Los Angeles Sheriff’s Department, Probation Department, and PCS 14 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 detain the visitor(s) and call the authorities. In any event, Contractor shall repair or supply a replacement kiosk within a time period mutually agreed upon by both County and Contractor. County shall not be held liable for any damage to the kiosks. County acknowledges that, due to the weight and bulk of the kiosk unit, there is risk of injury should the kiosk unit be tipped over onto a bystander. County agrees to bolt all kiosks to the floor, to ensure safety of County staff, Inmates, and Customers related to a kiosk being tipped over. County will coordinate the fastening of all installed kiosks at each of the Sheriff’s Department Custody and Detention Facilities identified in Exhibit N (Kiosk Locations) of the Agreement. Contractor shall collect the cash-only transactions revenue from the kiosks. Contractor shall only assess Ancillary Service Charges for transactions processed at the kiosks in accordance with Section C (Ancillary Service Charges), Subsection C2 (Automated Payment Fees) of Exhibit C (Telephone Rates and Payment Schedule) of the Agreement. 2.3.2.6 Pre-Paid Call Set Up The Contractor shall provide Customers with the option to use either an interactive voice response (IVR) or a Live Agent Operator (Live Agent Operator may be used for Advance Pay account creation or funding) to complete ITS and Services transactions, as defined in the Attachment 1 (Glossary of Terms) of this Exhibit B (Statement of Work) and described herein. The Contractor’s automated operator ITS shall verify that a destination number called is to an authorized number (not blocked, nor restricted), prior to placing a Pre-Paid Call to the destination telephone number. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 15 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 If the Pre-Paid Call is to an authorized number, then call set-up shall continue and placement of the Inmate’s call, to the destination number, is accomplished. If the Pre-Paid call is to an unauthorized number (Unauthorized Call) or to a blocked number (Blocked Call), then the call shall be blocked and the Inmate notified that the call to an unauthorized or blocked telephone number call may not be completed. During call set-up, the Inmate’s telephone handset shall be muted, and the telephone keypad disabled, except when responding to prompts initiated by the automated operator. Upon answering the telephone, the call recipient shall hear the pre-recorded call branding announcement and ITS prompt, identifying the caller as an Inmate at one of the Sheriff's Department Custody and Detention Facilities or Probation Department Detention and Camp Facilities. 2.3.2.7 Pre-Recorded Call Branding Announcements When an Inmate places a call, the ITS shall announce the following to the Inmate: “This telephone call may be monitored or recorded. To consent to the monitoring or recording of this call, please press <keypad digit> now. The use of special calling features is not permitted during this call.” When a call to an authorized number is answered, the Sheriff’s Department ITS shall announce to the recipient of the call the following: “This telephone call is coming from 'Inmate’s name,' an inmate at 'name of the specific Sheriff's Department Custody and Detention Facility.' This telephone call may be monitored or recorded. To consent to the monitoring or recording of this call, County of Los Angeles Sheriff’s Department, Probation Department, and PCS 16 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 please press <keypad digit> now. The use of special calling features is not permitted during this call.” When a call to an authorized number is answered, the Probation Department ITS shall announce to the recipient of the call the following: “This is 'Contractor.' You have a collect call from 'Inmate’s name,' a ward in 'name of the specific Probation Department Detention and Camp Facility.' To accept this call, please press <keypad digit> now. The use of special calling features is not permitted during this call.” 2.3.2.8 Call Acceptance After the Customer hears the pre-recorded call branding announcement for Collect Calls and/or Pre-Paid Calls in accordance with Subparagraph 2.3.2.7 above and as such announcements may be modified in writing upon the mutual agreement of County and Contractor, Customer shall be asked to accept the call. The pre-recorded call branding announcements related to call acceptance by a Customer shall be mutually agreed upon in writing by County and Contractor. All branding announcements required herein shall be mutually agreed to and implemented on or before June 20, 2016 and shall be incorporated herein as a new Exhibit to the Agreement. Prior to call acceptance and at the Customer's option, Contractor shall clearly, accurately, and conspicuously disclose to the Customer the interstate, intrastate, and international inmate telephone billing rates, as well as any applicable Ancillary Service Charges. Such inmate telephone billing rates and Ancillary Service Charges shall also be made available to the public at www.gtl.net/losangeles-county-inmatetelephone-information or by calling the toll free number 877-650-4249. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 17 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Upon acceptance by the call recipient, the Inmate’s handset shall no longer be muted and the call may proceed, however, the Inmate’s telephone keypad shall remain disabled throughout the duration of the call. 2.3.2.9 Call Termination Upon call termination, the line to the destination telephone number shall be disconnected, Inmate’s telephone handset shall be muted, and the telephone keypad shall remain disabled, except when responding to prompts initiated by the automated operator. 2.3.2.10 Debit Phone Account (Cardless) and Pre-Paid Account Status The Contractor’s automated operator ITS shall provide capability for the Inmate to verify the current status (balance remaining) of a Debit Phone Account (Cardless) and to allow the holder of the Pre-Paid Account to verify current status (balance remaining) of the Pre-Paid Account by pressing a telephone key-pad digit following an automated operator prompt during Pre-Paid Call set-up, or call termination. 2.3.2.11 Unauthorized Call Interruption In addition to blocking calls to unauthorized telephone numbers, the ITS shall be capable of interrupting/disconnecting Inmate telephone calls when unauthorized or illegal activities are detected by either the ITS System or an ITMS user, and may provide a pre-recorded announcement pertaining to the reason for the call interruption at the County’s discretion. 2.3.2.12 Call Records The ITS shall be capable of maintaining and archiving Call Records consistent with requirements set forth in Paragraph 2.13 of this Exhibit B (Statement of Work), for all Inmate telephone calls attempted, blocked, accepted, and County of Los Angeles Sheriff’s Department, Probation Department, and PCS 18 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 completed, including any calls that interrupted and the reason for interruption. 2.3.3 were Speed Dial, No Cost Calls to Inmates and Sheriff’s Department Contractor shall provide Speed Dial configurations that provide certain specified phone numbers for Inmate(s) to call designated County entities associated with the governing of the Inmates’ welfare, such as Public Defender and Alternate Public Defender. These configurations shall be provided through the Contractor at no cost to the Inmate or the Sheriff’s Department. Contractor may be required at any point during the Term of the Agreement to add additional Speed Dial configurations, if any, at the discretion of the Sheriff Project Director at no cost to the Inmate or the Sheriff’s Department. Contractor shall provide Speed Dial configurations for Inmates to contact the designated County entities at the flat call rate billable to the County as set forth in Attachment 2 (Speed Dial Call Rate to Designated County Entities) to Exhibit C (Telephone Rates and Payment Schedule) and consistent with Paragraph 9.4.4 of the Agreement. 2.3.4 Booking Calls Each newly booked Inmate is entitled to make three (3) completed no cost local calls during the booking process and shall be in compliance to California Penal Code § 851.5. The Contractor shall provide a calling solution to the newly booked Inmate to make the three (3) calls at no cost to the Inmate, County, Sheriff’s Department, and call recipients. 2.4 Hours of Service 2.4.1 Normal Operations The Contractor’s automated operator ITS and Customer support shall be capable of continuous 24x7x365 operation, and the Contractor shall ensure line concentration shall not adversely affect Inmates’ ability to initiate and successfully negotiate outbound calls from within a Sheriff's Department Custody and Detention Facility and Probation Department Detention and Camp Facility. Adequate bandwidth, lines, equipment, platform efficiencies, etc., in directing and handling calls must be sufficiently pre-considered and provided for by the Contractor to County of Los Angeles Sheriff’s Department, Probation Department, and PCS 19 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 ensure the County’s connect call ratio remains in the 99-100% range. 2.4.2 System Shut-Down The Contractor’s automated operator ITS shall support the capability to program, by telephone, cellblock, floor, day room, dormitory, pod, facility, or System-wide, features that will enable/disable Inmate telephone operations by time of day or day of week. 2.4.3 Restoration of Service The Contractor’s automated operator ITS shall provide the capability to turn Inmate telephones on and off remotely throughout the ITS, and also have manual on/off switches at all Sheriff's Department Custody and Detention Facilities and Probation Department Detention and Camp Facilities, with locations within each facility to be determined by the concerned County Project Director. 2.5 Inmate Call Duration 2.5.1 Maximum Call Duration The Contractor’s automated operator ITS shall be capable of limiting the duration of Inmate telephone calls. The maximum Inmate call duration shall be set at sixty (60) minutes. However, the Contractor’s System must be capable of increasing or decreasing maximum duration, and Contractor shall make such alterations at the request of the concerned County Project Director, should it be determined to be in the best interest of the applicable of the Sheriff's Department or Probation Department. 2.5.2 Call Duration Administration The Contractor’s automated operator ITS shall be capable of setting call duration limits by telephone, cellblock, floor, day room, dormitory, pod, facility, or System-wide remotely from the System Administrative Consoles provided under this Agreement. 2.6 Authorized Call Lists County of Los Angeles Sheriff’s Department, Probation Department, and PCS 20 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 The Contractor’s automated operator ITS shall provide the capability for creation and administration of Authorized Call Lists. The Authorized Call List shall contain the complete list of telephone numbers that specified Inmates may call. The intent of the Authorized Call List is to prevent fraudulent or criminal use of ITS by certain classes of Inmates. For planning purposes, it is estimated that a maximum of one (1) percent of the Inmate population for both Sheriff Department and Probation Department Inmates could be subject to call list restrictions at any given time, utilizing designated telephones at high security Sheriff's Department Custody and Detention Facilities and Probation Department Detention and Camp Facilities. Inmates subject to Authorized Call List restrictions in Sheriff's Department Custody and Detention Facilities are generally housed in a segregation area and have telephone access limited to specific Telephone Instruments. The County reserves the right to selectively implement the Inmate Authorized Call List feature, at the discretion of the Sheriff Project Manager and Probation Project Manager. 2.6.1 Call List Administration If implemented, an Inmate's Authorized Call List would be created at the Inmate’s booking, processing, classification, and/or other time/location as determined by the County. This Authorized Call List would be maintained until the Inmate is released. Changes to the Authorized Call List would be permitted in accordance with the procedures authorized by the Sheriff Project Manager and Probation Project Manager. The Contractor’s automated operator ITS shall provide the capability to check the System's list of unauthorized telephone numbers pursuant to Section 2.10.1 of this Exhibit B (Statement of Work) to verify the Inmate’s proposed Authorized Call List contains authorized telephone numbers. Unauthorized telephone numbers shall be rejected. 2.7 Calls to Attorney or Public Defender The Contractor’s automated operator ITS shall provide for Collect, PrePaid, and/or Speed Dial Calls as applicable, to the Inmate’s private attorney or public defender. Such calls shall not be monitored or recorded by the ITS. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 21 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Prior to completing a connection, the ITS shall compare the dialed number with a list of telephone numbers known to be private attorneys and/or public defenders. This list shall be compiled from commercial sources, and be capable of being updated or modified frequently. If a number appears on this list, the ITS must automatically disable monitoring and recording of that call. 2.7.1 Establishment of Non-Recording List All requests received by the Contractor from attorneys for inclusion on the list of non-recorded numbers shall be forwarded to the Sheriff Department’s ITMS Investigative Unit Sergeant or designee. While ITMS Investigative Unit personnel will physically input approved attorney telephone numbers, this electronic listing shall be maintained by the Contractor’s System in such a manner that record of any additions, edits, and deletions are archived and able to be queried and immediately retrieved upon request by County. The master listing and archived records shall be accessible via specified System Administrative Consoles by the Sheriff Project Director and Sheriff Project Manager and designated administrative and/or specified ITMS investigative personnel. 2.8 General Calls The Contractor’s automated operator ITS shall provide for Collect Calls and Pre-Paid Calls, as permitted in accordance with procedures authorized by the Sheriff Project Manager and Probation Project Manager. The call recipient shall have the option to refuse calls from the Inmate, either by blocking the call by keypad entry as described in Section 2.3.2.8 (Call Acceptance) or by written notification to the Sheriff Project Manager or Probation Project Manager indicating that they do not wish to receive calls from the Inmate. Requests to unblock any currently blocked numbers shall be processed in accordance with procedures authorized by the Sheriff Project Manager and Probation Project Manager or designees. 2.9 Prevention of In-Coming Calls The Contractor’s automated operator ITS shall prevent all incoming calls to Inmate telephones in Sheriff's Department Custody and Detention Facilities and Probation Department Detention and Camp Facilities. Any attempted incoming calls shall be rejected, and appropriate information (if available) shall be recorded, archived, and County of Los Angeles Sheriff’s Department, Probation Department, and PCS 22 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 reported to the concerned County Project Director and County Project Manager. 2.10 Call Blocking Requirements The Contractor’s automated operator ITS shall maintain a database containing blocked telephone numbers. The ITS shall be capable of blocking calls by area code, prefix, or destination numbers. A master listing of blocked numbers shall be available for query/review at any time electronically on System Administrative Consoles provided under this Statement of Work. The ITS shall also afford a means for the Sheriff Project Director, Probation Project Director, Sheriff Project Manager, and Probation Project Manager, and their designees, including ITMS investigative staff, to block numbers electronically and independently via designated System Administrative Consoles provided under this Statement of Work. The Sheriff Project Director and Probation Project Director or designees may also notify the Contractor of the telephone number(s) the County desires to be blocked. The Contractor shall block telephone number(s) when requested as soon as practical, but under no circumstances greater than eight (8) hours after the initial request. When applicable, the Contractor’s automated operator ITS shall be capable of System sensitivity modifications and shall be configurable to prevent attempts at Unauthorized Calls, while simultaneously preserving legitimate calls and avoiding erroneous disconnects. 2.10.1 Unauthorized Numbers The Contractor’s automated operator ITS shall detect and block attempted Inmate calls to unauthorized telephone numbers. Unauthorized numbers shall include but are not limited to the following: Public officials; government agencies; businesses; news media; numbers blocked by family members; and any other numbers, or blocks of numbers, identified by the County or ordered by a court of law. A master listing of unauthorized numbers shall be available for query/review/modification by County at any time electronically on System Administrative Consoles provided under this Agreement. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 23 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 2.10.2 Restricted Numbers As described in Section 2.3.2.4 and hereunder, the Contractor’s automated operator ITS shall detect and block attempted Collect Calls to restricted numbers. A master listing of restricted numbers shall be available for query/review/modification by County at any time electronically on System Administrative Consoles provided under this Agreement. 2.10.3 Three-Way Calling The Contractor’s automated operator ITS shall employ appropriate security safeguards to detect and potentially block attempted three-way calls. Appropriate information regarding any detected possible Inmate three-way call attempts shall be recorded, archived, and the concerned County Project Manager alerted for possible Inmate call monitoring, recording, or other corrective action. (Refer to Section 4.2.e (Summary of Any Unauthorized Inmate Call Activity Detected)). 2.10.4 Call Forwarding The Contractor’s automated operator ITS shall employ appropriate security safeguards to detect and potentially block attempted call forwarding of Inmate calls. Appropriate information regarding any detected Inmate call forwarding attempts shall be recorded, archived, and the concerned County Project Manager alerted for possible Inmate call monitoring, recording, or other corrective action. (Refer to Section 4.2.e (Summary of Any Unauthorized Inmate Call Activity Detected)). At regular intervals, the Contractor shall keep the Sheriff Project Manager and Probation Project Manager apprised of current call forwarding sensitivity settings, any success, and/or perceived or actual negative affect on calls as a result of current settings. Prior to any System modifications in this area, which could affect the County, the Contractor shall apprise and receive written approval of the concerned County Project Manager. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 24 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 2.10.5 Cell Phone Numbers The Contractor’s automated operator ITS must detect and potentially block attempted Collect Calls to cell phone numbers. Pre-Paid Calls may be allowed to specified unrestricted cell phone numbers. 2.10.6 Other Unauthorized Numbers 2.10.6.1 No Live Agent Operator Access to Inmates Inmate telephone calls via a Live Agent Operator are prohibited. The Contractor’s ITS shall be limited solely to the placing of automated operator assisted Collect Calls and Pre-Paid Calls. 2.10.6.2 No Special Calling Services The Contractor’s automated operator ITS shall detect and potentially block all other types of Inmate calls including but not limited to: local operator calls (0), Information (411), Emergency Services (911), time (555-1212), business or special service numbers (such as 1-700, 1-800, 1-887, 1-888, 1-900 and 1-976 numbers) and numeric sequences associated with other call carriers for operator services (such as 1-950 numbers, or as otherwise specified in Section 2.10.6.3). 2.10.6.3 No Other Long Distance Calling Plans The Contractor’s automated operator ITS shall detect and block Inmate long distance telephone call attempts to by-pass the County’s Inmate telephone services, utilizing numeric access codes to alternative calling plans provided by other long distance service vendors. The Contractor’s automated operator ITS shall detect and block Inmate telephone calls to 1-0XXX, 1-0-1-0-XXX, or any other similar numeric sequences intended to reach another long distance carrier. The Contractor’s automated County of Los Angeles Sheriff’s Department, Probation Department, and PCS 25 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 operator ITS shall detect and block commercially available debit calling cards. 2.10.6.4 No Public Nuisance Calls The Contractor’s automated operator ITS shall detect and block Inmate telephone calls intended to cause a public nuisance. The candidate list of telephone numbers likely to be targets of public nuisance calls will be provided by the Sheriff Project Manager and Probation Project Manager and updated as needed. The complete list of unauthorized telephone numbers to be blocked will be developed jointly by County and Contractor’s staff and updated as needed. The Contractor shall prepare and maintain the list of blocked telephone numbers, and submit the list to the Sheriff Project Director and Probation Project Director for review and written approval. This listing shall be available for query/review/modification by County at any time electronically on specified System Administrative Consoles provided under this Agreement. Appropriate information regarding any detected Inmate call attempts to unauthorized telephone numbers shall be recorded, archived, and the Sheriff Project Manager and Probation Project Manager alerted for possible Inmate call monitoring, recording, or other corrective action. 2.11 Call Monitoring Requirements Contractor’s automated operator ITS shall provide capability to monitor Inmate telephone calls at Sheriff’s Department Custody and Detention Facilities and Probation Department Detention and Camp Facilities shown in Attachments 2.1 and 2.2 of this Exhibit B (Statement of Work). Contractor’s automated operator ITS shall provide the capability to monitor any Inmate Telephone Instrument and any Inmate telephone call. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 26 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 The Contractor shall provide twenty-five (25) System Administrative Consoles for Sheriff’s Department facilities and one (1) System Administrative Console for Probation Department Communications office, as well as additional locations, as specified by the Sheriff Project Director for the purpose of monitoring and recording Inmate phone calls. The requirements for the System Administrative Consoles are described further in Section 3.6.1 (System Administrative Consoles). The Contractor shall supply a means to identify call recipient information associated with the dialed telephone numbers (e.g. Haines reverse directory). When the call recipient information is confidential as determined by the Contractor, the Contractor shall have no obligation to reveal the information without a court order. All costs and expenses associated with maintaining confidentiality of call recipient information, including legal proceedings, shall be at the sole expense of Contractor. 2.12 Call Recording Requirements Contractor’s automated operator ITS shall provide capability to record Inmate telephone calls at Sheriff’s Department Custodial and Detention Facilities shown in Attachment 2.1 of this Exhibit B (Statement of Work). The Contractor’s automated operator ITS shall provide capability to record any and all Inmate telephone calls. The ITS must be capable of recording one hundred percent (100%) of all Inmate telephone calls. Calls must be recorded in their entirety, up to the sixty (60) minute time limit for Inmate calls per Section 2.5.1 (Maximum Call Duration) of this Exhibit B (Statement of Work). Recordings must be selectable by Telephone Instrument, group of Telephone Instruments, facility, or called number. The ITS shall capture and record unauthorized activities. System Administrative Consoles provided under this Exhibit B (Statement of Work) shall be capable of reporting unauthorized Inmate calls. (Refer to Section 4.2.e (Summary of Any Unauthorized Inmate Call Activity Detected)). 2.13 Call Archiving and Retrieval The Contractor’s automated operator ITS shall provide capability to archive and immediately retrieve all recorded Inmate telephone calls via any System Administrative Console and any Sheriff’s Data Network computer with internet capability. Once recorded, the content of the call shall be stored by the Contractor and be available for immediate County of Los Angeles Sheriff’s Department, Probation Department, and PCS 27 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 retrieval via a method determined by the Sheriff Project Manager for a period of up to three (3) years. A record of all call attempts shall be stored by the Contractor and be available for immediate retrieval via a method determined by the Sheriff Project Manager for up to one (1) year; and the ITS must have the capability to transfer the recorded calls to an off-line media for archiving or review. The Contractor’s automated operator ITS shall record all telephone calls made from any and all phones within the Sheriff’s Department Custody and Detention Facilities which are not made to an attorney or public defender telephone number (these numbers are supplied to Contractor by the County), including calls initiated by Pro-Per Inmate booking numbers and PINs, and shall utilize the current pre-recorded call branding announcement as required by Subparagraph 2.3.2.7 (Pre-Recorded Call Branding Announcement) of this Exhibit B (Statement of Work). All recorded telephone calls (files) shall be accompanied by the following data: a. b. c. d. e. f. g. Salutatory call branding information. Date and time the telephone call was placed. Location from which the telephone call was placed. Telephone number that was dialed. Duration of the telephone call. Time that the telephone call was terminated. Inmate's Booking number The Contractor shall copy, save, and store off-line data for archived Inmate calls in the Contractor’s proprietary .wav format. The ITS must continue to record calls, without interruption, while copying and saving previously recorded calls. The recorded call file format shall be compatible with Microsoft Windows 2000, XP, Vista, and Windows 7 based personal computers, or other format to be determined by the County. The ITS shall provide the capability of naming each file, or automatically generating a file name. Each recorded telephone call or any copies shall be security encoded, in order to detect any attempted alterations to the recorded telephone call. Contractor has no responsibility to advise the County with respect to any law, regulation, or guideline that may govern or control Inmate telephone call recordation or monitoring by the County or compliance therewith. The County has its own legal counsel to advise it concerning any and all such laws, regulations, or guidelines, and compliance therewith, and makes its own determination on when and how to use County of Los Angeles Sheriff’s Department, Probation Department, and PCS 28 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 the Inmate call monitoring and recording capabilities that Contractor supplies under the Agreement. Contractor disclaims any responsibility to provide, and in fact has not provided, the County with any legal advice concerning such applicable law, regulation, or guideline, or compliance therewith. The County shall be solely responsible for any liability, claims, suits, proceedings, damages, costs, and expenses relating to any claims arising out of the failure of the County to comply with such applicable law, regulation, or guideline that may govern or control Inmate telephone call recordation or monitoring by the County. 2.14 Call Billing Requirements The Contractor shall be responsible for comprehensive billing services for all calls including Collect Calls, Pre-Paid Calls, and international calls in accordance with FCC and CPUC approved rates. The Contractor’s billing system shall be capable of recording data for all calls attempted, including calls completed and calls not completed. Data recorded shall include the date, time, calling instrument, called number, type of connection, type of billing, whether the call is completed, call minutes, message units, and why the call was not completed if appropriate. 3.0 SYSTEM ADMINISTRATION The Contractor shall (a) create two (2) Project Control Documents, one each for Sheriff’s and Probation Departments, to include a Project Plan, schedule, risk assessment, and related project control documentation and (b) provide ongoing management of the project and updating of such Project Control Documents, throughout the Term of the Agreement. The Project Control Document (PCD) is considered a “deliverable” under the Agreement. Under no circumstance shall the PCD be used to amend or change any work requirement in this SOW or used to amend or change any term or condition of the Agreement. 3.1 Develop Project Control Document Within thirty (30) calendar days of the effective date of the Agreement, the Contractor shall create, and deliver to County, two PCDs, one for the Sheriff’s Department and one for the Probation Department, consistent with this Exhibit B (Statement of Work). The contents of each PCD shall include the relevant elements of the following: 1. Introduction: Summarizes the Project Plan; a review of the shared vision for the project relationship, the strategic goals of the implementation effort, and how the Contractor will contribute to meet Sheriff’s and Probation Departments’ business objectives. 29 Inmate Telephone System (ITS) and Services County of Los Angeles Sheriff’s Department, Probation Department, and PCS Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 2. Executive Summary: Provides a high level overview of the main features and goals of the Project Plan. 3. Project Mission & Objectives: Describes the business case for proceeding with the project, the objectives to be achieved under the project, and critical success factors for Sheriff’s and Probation Departments; all based upon information provided to the Contractor by Sheriff’s and Probation Departments, and any assumptions or limitations related to the Project Plan. 4. Project Scope: Describes the overall scope and deliverables of the engagement; acts as a confirmation of project scope, phasing, and automation objectives. 5. Work Breakdown Structure: Identifies the phases within the overall Project implementation and the key deliverables within each phase. It may also delineate to the task level, if appropriate. 6. Master Project Schedule: Following the Work Breakdown Structure, this schedule identifies the activities, key milestones, and estimated duration for activities on the project. It shall also highlight all agreed activities, deliverables, or milestones; for which Sheriff’s and Probation Departments are responsible, that will affect the success of the project. All project activities, deliverables, and milestones (Contractor, Sheriff’s Department and Probation Department) will be linked into a Critical Path Analysis. The Contractor, Sheriff’s Department, and Probation Department will review this analysis on a monthly basis. 7. Change Control Plan: Describes the activities and processes for change management during the project (i.e., how a potential project change is requested, impact assessment, response to request, and authorization). 8. Project Team: Identification of the Contractor’s project team and project organization, including defining the roles and responsibilities of the project team members. 9 Risk Assessment & Management: Identification of project risks and mechanisms to handle these risks, in a risk management plan. When the PCD is complete, the Contractor Project Manager shall submit the initial release document to the Sheriff Project Manager and County of Los Angeles Sheriff’s Department, Probation Department, and PCS 30 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Probation Project Manager for review and comment. These County Project Managers will be responsible for distributing copies of the initial release document, for County’s internal review. These County Project Managers are responsible for consolidating the County’s comments and for providing a clearly marked version of the draft document to the Contractor Project Manager. These County Project Managers will have ten (10) Business days from receipt of the PCD to review and return the consolidated comments to the Contractor Project Manager, unless otherwise agreed to by the parties. The Contractor shall review and evaluate the County’s comments and respond to the County in writing, within five (5) Business days from receipt of County’s comments. The County’s comments and the Contractor’s response will be discussed and integrated into a final and agreed version, within five (5) Business days, unless otherwise agreed to by the parties. The Sheriff Project Director, the Probation Project Director, and the Contractor Project Director shall sign the final version of the PCD. 3.2 Current Inmate Telephone System Inmate telephone services are currently provided by Global Tel*Link Corporation (GTL). GTL presently owns the Inmate telephone system and Telephone Instruments currently in operation within the Sheriff’s Department Custody and Detention Facilities and the Probation Department Detention and Camp Facilities. 3.3 Phased Integration of New Inmate Telephone System The Contractor shall be required to develop and submit detailed plans for the provision of necessary telephone equipment and the phased integration of the new ITS, while minimizing the impacts to current Inmate telephone system operations. The detailed plan is due thirty (30) calendar days following the effective date of the Agreement. Any Contractor planned facility modifications shall require the concerned County Project Manager’s prior written approval. Should Contractor elect to utilize existing Telephone Instruments, Contractor shall at its own risk, cost, and expense enter into an agreement with GTL to assume ownership of the current phones, while also ensuring a seamless transition that does not affect the day-to-day operations under the current inmate telephone system and services agreement. 3.3.1 System Integration Planning Considerations In order to ensure a smooth system transition, the Contractor shall provide all necessary Telephone Instruments, replacing telephone cords as appropriate, and provide sufficient, qualified technicians to support the system integration and test activities. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 31 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 The Contractor shall be required to submit equipment lists, rack elevations, power and air conditioning requirements for all equipment to be installed in the communications rooms at each County facility listed on Attachments 2.1 and 2.2 to this Exhibit B (Statement of Work). The Contractor shall be responsible for equipment delivery, unpacking, installation, and test activities. The Contractor shall be responsible for safeguarding tool inventories and maintaining a safe and clean work environment, including the timely removal of all tools, parts, and packing materials. Initial phases of the Contractor’s installation, configuration, and test activities shall not interfere with normal operations of the current Inmate telephone system at each County facility. Telephone Platforms shall be tested initially in a test bed environment, prior to their phased installation. Any new Telephone Instruments must be installed, tested, and activated in such a manner that no other telephones are adversely affected. If old telephones must be removed or replaced, the old telephones must be completely removed from the County facility. Existing telephone systems and Telephone Platforms shall remain in place until the phased installation and cutover is complete, and the new ITS and equipment become fully operational. The new automated operator ITS and Telephone Platform shall become fully operational upon the successful completion of all system integration testing and acceptance by the County. System integration and acceptance test criteria is as follows: all Inmate telephones tested and verified as fully operational, plus forty-five (45) consecutive days of successful operation without Deficiencies, and written acceptance by the concerned County Project Director. All telephone installation plans and schedules will be reviewed and approved by the Sheriff Project Manager and Probation Project Manager, in order to minimize impacts to normal operations. 3.3.2 System Integration and Test Plan The Contractor shall be required to develop a detailed System Integration and Test Plan for the phased integration of the Contractor’s automated operator ITS, including, but not limited to, plans and schedules for the installation and integration of County of Los Angeles Sheriff’s Department, Probation Department, and PCS 32 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 collect, pre-paid, local, and international telephone systems and services at Sheriff's Department Custody and Detention Facilities and Probation Department Detention and Camp Facilities. These facilities include locations which currently have telephone systems installed, and identified locations which do not, yet, have telephone services. The detailed System Integration and Test Plan is due from the Contractor to the Sheriff Project Director and Probation Project Director, thirty (30) calendar days following the effective date of this Agreement. 3.3.3 Telephone Instrument Adds, Moves, Changes Throughout the Term of this Agreement, the Contractor may be required by County to install additional Inmate Telephone Instruments, relocate existing telephones, or modify existing Telephone Instrument configurations. The Contractor shall be responsible for all costs associated with additions, moves, or changes to existing Telephone Instrument installations. Throughout the Term of this Agreement, the Contractor shall also be required to replace Telephone Instruments vandalized or damaged beyond repair, at no cost to the County. 3.3.4 Disconnection and Removal of Telephones The Contractor shall add, delete, disconnect, move, or remove telephone equipment and telephone systems at the written request of the Sheriff Project Director and Probation Project Director and at no cost to the County, during and at the end of the Term of this Agreement. 3.4 Contractor Staffing Responsibilities In accordance with Paragraph 4 (Administration of AgreementContractor) of the Agreement, the Contractor shall provide a Contractor Project Director, responsible for project oversight, and a full-time Contractor Project Manager who will serve as the County’s primary point of contact for daily administrative and technical matters regarding the Agreement. The Contractor shall also provide two (2) System Administrators to assist the County with daily administration, operation, and maintenance of the Contractor’s automated operator ITS and Services. The Contractor shall provide on-call support for the technical investigation and resolution of problems and shall additionally provide County of Los Angeles Sheriff’s Department, Probation Department, and PCS 33 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 sufficient staff support for connectivity issues within the span of control of the Contractor, associated with System Administrative Consoles provided under this Agreement and investigator remote access to the ITS recording, playback and other feature functionality. It is the Contractor’s responsibility to ensure the Sheriff Project Manager and Probation Project Manager are provided the most current roster of Contractor personnel providing services under this Agreement including but not limited to the Contractor Project Director, Contractor Project Manager, Contractor System Administrator(s), and Contractor technical support personnel providing Work under the Agreement. 3.4.1 Contractor Project Director The Contractor Project Director must be a permanent Contractor employee and shall be technically qualified and have a minimum of three (3) years experience in the management and administration of large-scale Inmate telephone systems and services to federal, state, or county Inmate custodial accounts with a minimum of 10,000 Inmate calls per day system-wide. 3.4.2 Contractor Project Manager The Contractor Project Manager must be a permanent Contractor employee and shall be technically qualified and have a minimum of three (3) years experience in the day-to-day management and administration of large-scale telephone services to federal, state, or county Inmate custodial accounts with a minimum total of 10,000 Inmate calls per day systemwide. The Contractor Project Manager shall supervise the two (2) System Administrators. 3.4.3 Contractor System Administrators The two (2) on-site System Administrators must be full-time permanent Contractor employees and assigned to perform the required Work under this Agreement. The System Administrators shall report to the Contractor Project Manager and provide direct assistance to the Sheriff Project Manager. These two (2) System Administrators shall be qualified to provide below listed services, including but not limited to: 3.4.3.1 Technical telephone services including System administration, operation, and maintenance of the Contractor’s automated operator ITS. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 34 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 3.4.3.2 ITS adds/moves/changes, as well as troubleshooting procedures for the investigation and resolution of ITS hardware, software and other component problems. 3.4.3.3 Generating essential ITS summary reports and submitting concepts, analyses and recommendations to increase revenue aside from increased Inmate telephone call tariffs. 3.4.3.4 Traveling to different County locations with travel and communication means provided by the Contractor to perform required Work as determined by the Sheriff Project Manager under this Agreement whenever necessary. Both on-site System Administrators may be housed at the Business Management Unit (BMU) office of the Inmate Services Bureau, located at the Sheriff’s Department, Twin Towers Correctional Facility, or other locations determined by the Sheriff Project Director. The work schedules for the on-site System Administrators are to be determined by the Sheriff Project Director as generally Monday through Friday with sufficient coverage to meet the needs and requirements of the Agreement. 3.4.4 Contractor Technical Support Technical support shall be provided via secure internet links to the Contractor Technical Support Center (see Section 3.5.8 below) supporting the Contractor’s automated operator ITS. The Contractor shall provide for on-site technical support during System installation and testing, and on-call technical support for the investigation and timely resolution of ITS hardware, software or other component problems and as otherwise stated in this Section 3.4 and/or Section 3.5 of this Exhibit B (Statement of Work). The Contractor technical support staff shall be fully trained and capable of performing ITS adds/moves/changes, as well as procedures for the investigation and resolution of ITS hardware, software or other component problems. 3.5 System Operations Plan; System Maintenance and Support The Contractor shall submit a System Operations Plan that describes the operations plan for maintaining reliable Inmate telephone services, including: System design features, System monitoring, hardware redundancy, System maintenance, repair parts inventory, emergency County of Los Angeles Sheriff’s Department, Probation Department, and PCS 35 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 response, contingency plans, and investigation of complaints or billing errors. The detailed System Operations Plan is due from the Contractor to the Sheriff Project Director and Probation Project Director thirty (30) calendar days following the effective date of this Agreement. The Contractor shall additionally provide the maintenance and support services with respect to the ITS as described in this Section 3.5 and otherwise in this Exhibit B (Statement of Work) (collectively, "Maintenance and Support Services"). 3.5.1 System Operations The Contractor’s automated operator ITS shall be capable of continuous 24x7x365/66 operation. The Contractor's automated operator ITS shall have the capability to monitor ITS operations at Sheriff’s Department Custody and Detention Facilities and Probation Department Detention and Camp Facilities, and to alert the Contractor System Administrator when System problems or outages occur. The Contractor shall provide the essential System administration and investigative functions at remote locations and County facilities via dedicated System Administrative Consoles and other connectivity. The Contractor’s automated operator ITS shall support the capability to program, by telephone, cellblock, floor, day room, dormitory, facility, and/or System-wide, features that will enable/disable Inmate telephone operations by time of day or day of week from a remote System Administrative Console or localized System Administrator Kill Switch. Under normal operations, Inmate telephones may be shut down for scheduled periods of time, such as mandatory Inmate counts, or while Inmates are sleeping. During scheduled System down times, the County’s requirement for on-site staffing is reduced. 3.5.2 Normal Operations Under normal operations, the Contractor shall provide sufficient technical staffing to support the administration, operation, and maintenance of the ITS at Sheriff’s Department Custody and Detention Facilities and at Probation Department Detention and Camp Facilities. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 36 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Such activities may be performed (on-site or remotely) Monday through Friday, during County's Normal Business Hours (8:00 am-5:00 pm), excluding County holidays. The Contractor shall provide centrally located, on-site staffing to support normal operational requirements at the Sheriff's Department Custody and Detention Facilities and the Probation Department Detention and Camp Facilities, and travel (as needed) to support County facilities. The Contractor shall utilize a remotely located 24x7x365/66 Technical Support Center to monitor System operations at the Sheriff's Department Custody and Detention Facilities and the Probation Department Detention and Camp Facilities, and assist in the troubleshooting and resolution of System problems. 3.5.3 Response to System Problems, Outages, and Other Deficiencies Reporting of all System problems, outages, and other Deficiencies shall be handled through Contractor's Technical Support Center, which shall be accessible online, through tollfree telephone and fax numbers, and via email. Contractor shall provide for 24 hour per day, 7 day per week on-call technical support staff to support the County and the Contractor's on-site technical staff in resolving System problems, outages, and other Deficiencies. County will assign one of the following “Severity Levels” to each County service request submitted to Contractor’s Technical Support Center: Contractor must respond to and resolve System problems, outages, and other Deficiencies in accordance with the following timeframes, following the determination and/or notification of the problem, outage, or other Deficiency: Inmate Telephone System – Capabilities/Components other than Monitoring Severity Response Time1 Level 1 Two Hours TAT2 Severity Level Definition Eight Hours 2 Twenty-Four Hours Critical. = When 25% or more of a single housing units (Module / Dorm / Pod) telephones are out of service. Severe. = When 10% to 24% of a single housing units (Module/ Dorm / Pod) telephones are out of service. Or, when a single Telephone Instrument is out of service Four Hours Response Time means the time from County’s initial service request to Contractor’s commencement of service. Turnaround Time (TAT) means the time from County’s initial service request to Contractor’s completion of service and Deficiency resolution. County of Los Angeles 37 Inmate Telephone System (ITS) and Services Sheriff’s Department, Probation Department, Exhibit B, Statement of Work and PCS 1 2 Restated under Amendment Number Four Effective June 20, 2016 3 Twelve Hours 4 Seventy-Two Hours Ten Business Days and more than ten (10) Inmates are not able to make telephone calls as a result. Minor. = When one Telephone Instrument is out of service and additional telephones are in the area available for Inmates to use. Cosmetic. = A Telephone Instrument is damaged but is capable of completing telephone calls. Five Business Days Inmate Telephone System – Monitoring Capabilities/Components Severity Response Time Level 1 Two Hours TAT Severity Level Definition Four Hours Critical. = Recording or monitoring capabilities have stopped / or retrieval of recorded telephone calls cannot be accomplished, or the Contractor’s supplied System Administrative Console will not function. Severe. = An individual location cannot be monitored or recorded / or sound quality has severely deteriorated /or the system cannot transfer data to storage media (CD) / or the Contractor’s supplied Workstation or Computer is intermittently malfunctioning / or the system cannot retrieve necessary data for generating reports. Minor. = The System’s responses are slower than normal, however proper operations are occurring / or keyboard, mouse or printer is malfunctioning. Cosmetic. = The System's hardware is damaged but functioning (key missing from keyboard / key on keyboard sticking) 2 Four Hours Eight Hours 3 Eight Hours Twenty-Four Hours 4 Twenty-Four Hours Three Business Days Contractor acknowledges and agrees that, as part of Maintenance and Support Services provided to County, Contractor shall be required to repair, replace, or reinstall any equipment required under the Agreement that sustained damages due to inmate abuse, theft, natural perils such as fire, water or other components, or create an Update in order to remedy a Deficiency, at no cost to the County. In the event a Deficiency cannot be solved within the applicable TAT, the Contractor must contact the concerned County Project Manager immediately via cell phone as to the problem and location and propose a plan to correct the problem. Contractor’s proposed solution must meet with the satisfaction of and be approved by the concerned County Project Manager(s). County of Los Angeles Sheriff’s Department, Probation Department, and PCS 38 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 In the event of an emergency as determined by concerned County Project Managers, the Contractor must have the capability of bringing in additional technicians dedicated solely to ITS to perform service under this Agreement at no cost to the County. 3.5.4 System Recovery Operations The Contractor shall manage and coordinate recovery operations for any ITS problems or outages, and also prepare reports for management describing the problem and corrective action taken. Following each Severity Level 1 or 2 service request, the Contractor shall continue to monitor systems or equipment impacted for seventy-two (72) hours beyond the resolution of the problem, to ensure that the problem has been truly resolved prior to closing the system problem report. 3.5.5 Updates Subject to the remainder of this Section 3.5.5, Maintenance and Support Services shall include: (i) any upgrades, updates, enhancements, revisions, new version releases, improvements, bug fixes, patches, and modifications to the ITS or any component thereof, (ii) any testing or modifications as may be necessary to maintain ITS functionality, including as modified by any Updates, and (iii) any updates or modifications required during the Term in order for the ITS and each component thereof to remain in compliance with applicable federal or state and local laws and regulations (collectively, “Updates”), which Updates shall be provided by Contractor to County at no additional cost. Any Update delivered by Contractor to County is deemed a part of the ITS and shall be included in the rights granted to County pursuant to the Agreement. 3.5.6 System Maintenance The Contractor’s automated operator ITS shall be capable of supporting On-Line System Maintenance, either on-site or remotely, while minimizing impact to normal operations. The Contractor shall coordinate planned System maintenance with Sheriff Project Director and Probation Project Director or Sheriff Project Manager and Probation Project Manager not less than forty-eight (48) hours in advance. System maintenance County of Los Angeles Sheriff’s Department, Probation Department, and PCS 39 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 shall be scheduled, whenever possible, in order to minimize potential impact to prime Inmate calling periods. Any deviations will require the concerned County Project Managers’ written approval. The Contractor shall conduct and perform monthly maintenance inspection of all Telephone Instruments and report each inspection on Attachment 5 (Monthly Maintenance Report) to this Exhibit B (Statement of Work). 3.5.6.1 Problem Reporting The Contractor shall develop and submit procedures to the County Project Managers for informing the County on how to report System problems, including: preparation of Trouble Tickets, Personnel Notifications, Escalation Procedures and call lists, maintenance logs, management reports, Trouble Ticket closure and both on-line support and a toll free calling number to report emergent service requests. Such procedures shall comply with Section 3.5.3 (Response to System Problems, Outages, and Other Deficiencies) and otherwise with this Exhibit B (Statement of Work). 3.5.6.2 Intentionally Omitted 3.5.6.3 On-Call for Emergency Repairs The Contractor shall provide for on-call technical staff to respond to after-hours emergency repairs (i.e., Severity Levels 1 and 2 service requests) to the ITS. 3.5.6.4 Maintenance Records and Reports The Contractor shall prepare and maintain maintenance records and submit monthly reports describing problems encountered and corrective action taken in accordance with the reporting requirements set forth herein. 3.5.6.5 Investigation of Major System Problems The Contractor shall develop procedures for the investigation and resolution of System problems or outages. Such procedures shall include: Personnel County of Los Angeles Sheriff’s Department, Probation Department, and PCS 40 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Notifications, Trouble Tickets, Status Reports, and Closure Procedures. Following a major System problem or outage, the Contractor shall continue to monitor systems or equipment impacted for seventy-two (72) hours beyond the resolution of the problem to ensure that the problem has been truly resolved prior to closing the problem report. 3.5.6.6 Preventative Maintenance The Contractor shall develop procedures and schedules to conduct monthly Preventative Maintenance on ITS, and all equipment and instruments included therein, and preparation of Monthly Maintenance Reports indicating the nature and scope of the Preventative Maintenance performed. (See Attachment 5 (Monthly Maintenance Report) to this Exhibit B (Statement of Work)). The Contractor shall provide all necessary labor, parts, materials, technical personnel, and transportation necessary to maintain the ITS and all of its components in good working order, including the performance of Preventative Maintenance. While the County assumes no liability for loss, damages, or vandalism, the County may provide secured storage at strategic locations for prepositioned spare Telephone Instruments, tools, emergency supplies, equipment and repaired part inventories for both convenience of the Contractor and expediency in repairs. Contractor shall provide a list of the above mentioned items to be stored by the County. This list must be approved by the Sheriff Project Manager and Probation Project Manager prior to the actual storage of such parts by Contractor. Any of these items that are used for maintenance and repair must be replaced within seventy-two (72) hours at Contractor’s expense. The Sheriff Project Manager and Probation Project Manager will ensure that periodic inspection of the items is made and the quantity of these items can be verified against the list. Contractor must have all County of Los Angeles Sheriff’s Department, Probation Department, and PCS 41 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 items available on-site maintenance and repairs. 3.5.6.7 when providing the Routine Maintenance Any routine server or recording equipment maintenance which negatively impacts telephone usage shall be conducted by the Contractor only during the hours of 12:01 am and 6:00 am and should include advance notification to the County via electronic mail, in person, or by telephone during Normal Business Hours. The Contractor shall notify the concerned County Project Directors and County Project Managers of any routine downtime (and as otherwise provided in Section 3.5.6 (System Maintenance) of this Exhibit B (Statement of Work)) via electronic mail, in person, or by telephone during normal business hours. If the routine downtime will render inaccessible, an ITS component that provides recording or monitoring capabilities, then Contractor shall provide County at least twenty-four (24) hours advance notice via email or electronic messaging to concerned County Project Manager. Any emergent downtime shall require immediate telephonic notification to the concerned County Project Director and County Project Manager. 3.5.6.8 Quality Assurance Inspections The Contractor shall be required to schedule and conduct monthly quality assurance inspections to ensure that Inmate telephones at each of the Sheriff's Department Custody and Detention Facilities and each Probation Department Detention and Camp Facilities are maintained in good working order. These monthly inspections shall be documented in the Monthly Maintenance Reports. (See Attachment 5, (Monthly Maintenance Report) to this Exhibit B (Statement of Work)). 3.5.6.9 Regular Management Meetings The Contractor Project Director or Contractor Project Manager shall attend regularly scheduled County of Los Angeles Sheriff’s Department, Probation Department, and PCS 42 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 management meetings, including Title 15 Meetings, organized by Sheriff Project Director and Probation Project Director to discuss Inmate telephone services and related issues, including, but not limited to, telephone usage, billing, administration, Inmate complaints, and problems encountered by County and Contractor. 3.5.7 Investigation of Complaints and/or Billing Errors The Contractor shall ensure the timely investigation of Inmate complaints pertaining to ITS operations and/or billing errors. The process shall provide various means for the Contractor to receive either Inmate or outside customer complaints including, but not limited to, a toll free number, 24/7 fax number, and email address and/or web link. Results of investigations and any corrective action taken shall be provided in writing to the concerned County Project Manager within seven (7) Business days following the Contractor’s notification of the complaint and/or billing error. The Contractor shall submit to the concerned County Project Manager copies of all Inmate complaints and resolutions monthly and shall maintain a historical record of such complaints and dispositions. The Contractor may be required to modify their complaint investigation procedures in order to meet County needs. 3.5.8 Contractor’s Technical Support Center The Contractor shall utilize a remotely located Technical Support Center to monitor System operations at the Sheriff's Department Custody and Detention Facilities and each Probation Department Detention and Camp Facilities and to assist in the troubleshooting and timely resolution of problems. During Normal Business Hours, the Contractor’s Technical Support Center shall perform monitoring and reporting of any observed technical problems or abnormal conditions pertaining to the operation and maintenance of the ITS. The Contractor’s Technical Support Center shall notify Sheriff Project Director and Probation Project Director of any observed technical problems or abnormal conditions via System email, Contractor-provided System Administrative Consoles, or via 43 Inmate Telephone System (ITS) and Services County of Los Angeles Sheriff’s Department, Probation Department, and PCS Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 electronic mail, in person, or by telephone during Normal Business Hours. During off-hours, the Contractor’s Technical Support Center shall continue to perform monitoring and reporting of any observed technical problems or abnormal conditions pertaining to the operation and maintenance of the ITS, and dispatch oncall maintenance support staff as needed for the repair and maintenance of major problems. To the extent consistent with Section 3.5.3 of this Exhibit B (Statement of Work), the Contractor’s Technical Support Center may defer the repair of minor problems, consistent with procedures approved in writing by the County Project Managers. The Contractor shall submit to the County Project Managers, a current roster of all technical employees that work at the Contractor’s Technical Support Center, and who may be required to enter County facilities. All personnel on the roster shall meet the County’s requirements for admission into Sheriff’s Department Custody and Detention Facilities and Probation Department Detention and Camp Facilities. Contractor shall seek clearance through the concerned County Project Manager at least twenty-four (24) hours in advance when Contractor technical support staff, not previously cleared, require admission into Sheriff’s Department Custody and Detention Facilities and Probation Department Detention and Camp Facilities for emergent repairs. After Normal Business Hours, emergent clearances may be requested from the on-duty Sheriff’s Department Watch Commander or the highest ranking Probation Department official of the concerned facility. In such instances, the concerned County Project Manager shall be immediately informed. All Contractor Service staff shall be prepared to present a valid photo identification, which includes name, address, physical description, and date of birth. Additionally, Contractor Service staff shall also provide their Social Security Number, which will be utilized during the background screening investigation. 3.5.9 Escalation Procedures and Call Lists The County Project Directors and County Project Managers shall be afforded contact information sufficient to establish County of Los Angeles Sheriff’s Department, Probation Department, and PCS 44 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 immediate contact with the Contractor Project Director and Contractor Project Manager on a daily (24x7x365/66) basis. The Contractor shall additionally provide the County with call lists for Contractor’s senior management personnel, who can also be contacted in case of emergency. Refer to Exhibit K (County and Contractor Administration) of the Agreement. 3.5.10 Downtime Credits Downtime Credits shall accrue under this Exhibit B (Statement of Work) for any Deficiency in either the Monitoring Capabilities/Components or the Capabilities/Components other than Monitoring portions of the ITS as follows: For each Severity Level 1 Deficiency that is not resolved within the applicable TAT set forth above in Section 3.5.3, Contractor shall credit the County in an amount of $100.00 per hour that a component of the ITS is deficient. In instances where such a deficiency exists, Contractor shall pay the Downtime Credits from the time Contractor is notified of the deficiency until the time the ITS deficiency is fully resolved, based on full 1-hour increments. For each Severity Level 2 Deficiency that is not resolved within the applicable TAT set forth above in Section 3.5.3, Contractor shall credit the County in an amount of $50.00 per hour that a component of the ITS is deficient. In instances where such a deficiency exists, Contractor shall pay the Downtime Credits from the time Contractor is notified of the deficiency until the time the ITS deficiency is fully resolved, based on full 1-hour increments. For each Severity Level 3 or 4 Deficiency that is not resolved within the applicable TAT set forth above in Section 3.5.3, Contractor shall credit the County in an amount of $50.00 per 24-hour period that a component of the ITS is deficient. In instances where such a deficiency exists, Contractor shall pay the Downtime Credits based on full 24-hour increments from the time Contractor is notified of the deficiency until the time the ITS deficiency is fully resolved. Downtime Credits in this instance will not accrue for any partial 24-hour period until the entire 24 hours has elapsed. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 45 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Contractor shall pay the County the total amount of Downtime Credits due in accordance with Paragraph 9.2 (Downtime Credits & Liquidated Damages) of the Agreement. 3.5.11 County Responsibilities County understands that in order for Contractor to provide Maintenance and Support Services, County: 3.6 (1) Agrees that any appropriate Sheriff’s Department or Probation Department employee shall be authorized to request and receive Maintenance and Support Services on behalf of the County. (2) Must provide Contractor with reasonable access to the ITS during the times requested by Contractor subject to County facility’s access approval policies described in this Exhibit B (Statement of Work) and otherwise in the Agreement. County will not unreasonably withhold such access. Such access shall be exclusively for Maintenance and Support Services purposes and shall be subject to Contractor’s obligations to protect County's proprietary and confidential information set forth in this Agreement; and (3) Must provide Contractor with notice, either orally or in writing, within three (3) days of occurrence of a Deficiency being reported, with a general description of the Deficiency, although County’s failure to provide notice within the time frame set forth in this subsection (3) shall not relieve Contractor from its obligation to resolve the Deficiency once County has so informed Contractor. Inmate Telephone System Administration 3.6.1 System Administrative Consoles Contractor’s ITS shall provide County the capability to effectively and efficiently perform essential System administration functions. Such functions shall include, but shall not be limited to, the following: a. System start-up/shut-down, initialization, configuration and system back-ups. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 46 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 b. System operational status reporting and unauthorized activity alerts. c. Inmate (on-line) call monitoring, recording, archiving and retrieval. d. Inmates call management, account set-up and billing. e. System troubleshooting, maintenance and repair. f. Generation of real time, ad hoc and System-wide summary management reports. Contractor’s ITS shall provide the capability to perform System administration functions from System Administrative Consoles located at Sheriff’s Department Custody and Detention Facilities and at Probation Department Communications office. System administration functions may be performed by the Contractor (on-site or remotely) at any time, as long as the normal operation of the System is not affected. The County may require limited administrative rights on some System Administrative Consoles, as directed by the Sheriff Project Director and as otherwise provided for in this Statement of Work. All System Administrative Console monitors shall be a minimum of nineteen (19) inches for ease in viewing. At the Sheriff Project Director’s discretion, the County may designate up to ten (10) monitors of greater size for purposes of more easily displaying detailed spreadsheets, Ad Hoc Queries, and investigative query/results screens. The Sheriff's Department Business Management Unit (BMU) and Probation Department Communications office consoles shall each include a high quality color printer sufficient to meet the needs of the County in producing a variety of high quality reports, as specified by the concerned County Project Manager. Contractor’s platform software shall utilize plain English terminology and avoid codes or symbols which make navigation difficult and/or require referencing separate screens, or distal portions of the software to interpret. The System software should, be user-friendly, with displays and prompts which are easily understood, intuitive and employ readily discernable icons that contribute to an effective user experience. The Contractor’s County of Los Angeles Sheriff’s Department, Probation Department, and PCS 47 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 software should provide a variety of sort and query features which allow the user to seek information and view results in a rapid and efficient means. In the simplest of terms, the Contractor’s software should fundamentally ease navigation, while simultaneously promoting feature functionality. The Contractor shall provide twenty-five (25) System Administrative Consoles for the Sheriff’s Department facilities at locations to be determined by the Sheriff Project Director. It is anticipated the System Administrative Consoles will be deployed at all custody facilities, BMU main office, investigative units, and/or additional off-site locations. The Contractor shall provide one (1) System Administrative Console required for the Probation Department Communications office. 3.6.2 System Administrative Console Technical Description The System Administrative Consoles must include a computer, monitor, printer, and all necessary software to review and monitor phone calls. The computer, printer, monitor, and any other related hardware associated with the consoles shall be new, name brand contemporary models with sufficient processing speed, storage capacity, and other feature functionality to ensure rapid and efficient retrieval data throughout the Term of the Agreement. The Contractor may be required at the end of the third year of the Agreement or thereafter to replace any or all System Administrative Console related components at the request of the Sheriff Project Director and Probation Project Director should equipment be determined as outdated and/or inefficient. The Contractor’s System Administrative Consoles shall include but are not limited to computer hardware and software, computer memory, disk storage capacity, computer display, and printer. The Contractor shall also provide any ancillary equipment deemed necessary for the monitoring, recording, archiving, or retrieval of Inmate calls. The Contractor shall also provide the telecommunications network designed to provide (on-site and/or remote) administration of the ITS. The System Administrative Consoles constitute a component of the ITS. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 48 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 3.6.3 Required System Administrative Console Locations The Contractor shall provide System Administrative Consoles at the Sheriff’s Department Custody and Detention Facilities locations to be determined by the Sheriff Project Director and at Probation Department Communications office. 3.6.4 System Operations Status The System Administrative Console shall be capable of providing real time System status displays, including the current operational status of ITS at both on-site and remote facilities. 3.6.5 System Security The ITS shall provide for security safeguards designed to control access to the System. Access to the System shall be password protected and limited to the concerned County Project Director or designee. Critical software and databases shall be backed-up and archived on a regular basis. 3.6.6 Training The Contractor shall provide training on System administration, including operation and maintenance of the ITS and Inmate monitoring/recording techniques. Training shall include classroom and hands-on training for County system administrators, investigators and personnel determined by the Sheriff Project Director and Probation Project Director. Approximately 200-300 Sheriff’s Department and 20 Probation Department members will require System investigative and/or administration training at intervals requested by the Sheriff Project Director and Probation Project Director. The Contractor shall provide additional System investigative and/or administration training as required by the Sheriff Project Director and Probation Project Director for new personnel assigned as County system administrators, managers, investigators and recurrent training as needed. Contractor shall also provide training to County staff on report retrieval and Ad Hoc Queries as requested by the Sheriff Project Director and Probation Project Director or Sheriff Project Manager and Probation Project Manager. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 49 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 4.0 INMATE TELEPHONE REQUIREMENTS 4.1 SYSTEM MANAGEMENT REPORTING Contractor’s Project Reporting Requirements 4.1.1 Fortnightly Status Reports During the System Integration Period The Contractor shall prepare and submit Fortnightly Project Status Reports during the System Integration Period to the County. The Contractor shall submit such reports to the Sheriff Project Manager and Probation Project Manager on the 1st and 15th of each month or the next working day if the due date falls on a Saturday, Sunday or holiday. Such reports shall, at a minimum, state: (a) (b) (c) (d) Period covered by the report; Project progress and plans; Issues tracking, including Deficiencies; Project schedule including work scheduled for completion which was completed and work scheduled for completion which was not completed; Updates to the Project Control Document; Project risks identified through the quality assurance process; and Any other information that Sheriff’s and Probation Departments may reasonably require. (e) (f) (g) 4.1.2 Contractor’s Account Responsibilities Management and Reporting In accordance with Paragraph 4.2 (Contractor Project Manager) of the Agreement, the Contractor shall provide a fulltime Contractor Project Manager who will serve as the County’s single point of contact for all administrative and technical matters regarding the Agreement, including submission of the Monthly System Management Reports to Sheriff Project Director, Probation Project Director, Sheriff Project Manager, and Probation Project Manager. The Monthly System Management Reports shall include the following information for each facility by Collect Calls, Pre-Paid Calls, and international calls: 1. County of Los Angeles Sheriff’s Department, Probation Department, and PCS Financial data, including call volume, total minutes, gross amount billed, Minimum Annual Guarantee (MAG) payment(s), and un50 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 2. 3. 4. 5. 6. 7. 4.2 collectables. This report will be available to BMU and Probation Department’s System Administrative Consoles only. Maintenance activity, including problems encountered and corrective action taken to resolve. This report will be available to BMU and Probation Department’s System Administrative Consoles only. Summary of complaints received and corrective action taken to resolve. This report will be available to BMU and Probation Department’s System Administrative Consoles only. Summary of usage and non-usage by telephone. This report will be available to all System Administrative Consoles. Call attempts. This report will be available to BMU and Probation Department’s System Administrative Consoles only. Pre-Paid Call services. This report will be available to BMU and Probation Department’s System Administrative Consoles only. Non-working phone report in real-time. This report will be available to all System Administrative Consoles. Monthly Project Reports The Contractor shall be required to submit Monthly Project Reports, pertaining to the operation and maintenance of the ITS. Monthly reports shall be for the period including the first day of the month through the last day of the month. Such reports shall include, but not be limited to, the following: a. List of Telephones This report shall include, but shall not be limited to, information on facility name, address, telephone number, location of phone, installation date, date removed, date reinstalled. Report shall be updated monthly. Total downtime for each phone shall also be included. These reports shall be available to all System Administrative Consoles. b. Total Inmate Calls Completed and Amounts Billed Reports shall be in summary format by facility and telephone number. Reports shall include the total number of calls, total minutes, amount billed, and shall be County of Los Angeles Sheriff’s Department, Probation Department, and PCS 51 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 broken down by domestic Debit Phone Account (Cardless), Pre-Paid Account, and Collect Calls, and by international calls. This report shall be available to BMU and Probation Department’s System Administrative Consoles only. c. Total Inmate Calls Uncompleted Reports shall be in summary format, and shall include the total number of calls, broken down by type of call, including domestic Debit Phone Account (Cardless), PrePaid Account, and Collect Calls, and by international calls, as well as indicating the cause associated with the incompletion of the calls and an aggregate total of each value. This report shall be available to BMU and Probation Department’s System Administrative Console only. d. MAG report This report shall contain the annual or monthly historical contemporary MAG payment information. This report shall be available to BMU and Probation Department’s System Administrative Console only. e. Summary of Any Unauthorized Inmate Call Activity Detected Reports shall be in summary format by facility, and shall contain any information available to support the subsequent investigation of such activities. This report shall be available to all System Administrative Consoles. f. Summary of System Outages and/or Maintenance Performed Reports shall be in summary format by facility, and shall contain a brief problem description and corrective action taken to resolve the problem. The report shall also include the date and time and who notified the Sheriff Project Manger and/or Probation Project Manager. This report shall be available to all System Administrative Consoles. g. Telephone Inspection and Maintenance Log This report shall be submitted to the Sheriff’s and Probation Departments on a quarterly basis or as required by the Sheriff Project Manager and Probation Project Manager. This report shall be available to BMU County of Los Angeles Sheriff’s Department, Probation Department, and PCS 52 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 and Probation Department’s System Console only. h. Administrative Ad Hoc Query and Reports Contractor’s reporting system must have Ad Hoc Query and report capability and may require format modification to enhance readability at the request of the Sheriff Project Director, Probation Project Director, Sheriff Project Manager, and/or Probation Project Manager. These features shall be available to BMU and Probation Department’s System Administrative Consoles only. The Contractor shall submit one (1) soft copy of both Monthly Project Reports and Monthly System Management Reports on three (3) CD-Rs to each of the following: a) Sheriff Project Manager at Sheriff's Department, Custody Division, Inmate Services Bureau, Business Management Unit, 4700 Ramona Boulevard, Room 309, Monterey Park; CA 91754; and b) Probation Project Manager at Probation Department, Management Services Bureau, 4549 Telegraph Road, Los Angeles, CA 90022. The Contractor’s written reports shall utilize Microsoft Word or other format to be determined by the Sheriff Project Manager and Probation Project Manager, for the narrative portions, and Microsoft Excel for the Inmate billing and commissions earned reports. The Contractor’s written reports are due no later than 5:00pm., on the fifth (5th) Business Day of the month reporting on ITS for the prior month. 4.3 Year-End Summary Reports The Contractor shall submit Year-End Summary Reports, including Annual System Management Reports, pertaining to the operation of the Contractor’s automated operator ITS. The reports shall minimally provide total call volume, total minutes, and total revenue for each type of call, including Collect, domestic Debit Phone Account (Cardless), Pre-Paid Account, and international calls, and shall also include an aggregate total of each of these values. The reports shall also indicate the MAG, un-collectibles and recovered un-collectibles, including any accounts receivables sold during the year. The Contractor is encouraged to add categorical data for this report where it better serves to meet the County’s intent. More specifically, this report is intended to provide an at a glance, yet comprehensive means of deciphering the various areas in which revenue is generated County of Los Angeles Sheriff’s Department, Probation Department, and PCS 53 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 and must provide an intuitive means for both County review and reconciliation. The reports shall also include in summary format by facility, information to determine Inmate telephone call volume by number of accepted calls, and minutes, by hour, by facility, cellblock, dayroom, floor, dormitory, or other area of interest. The Contractor shall submit a soft copy of the Year-End Summary Reports on three (3) CD-R to each of the following: a) Sheriff Project Manager at Sheriff's Department, Custody Division, Inmate Services Bureau, Business Management Unit, 4700 Ramona Boulevard., Room 309, Monterey Park, CA 91754; and b) Probation Project Manager at Probation Department, Management Services Bureau, 4549 Telegraph Road, Los Angeles, CA 90022. The Contractor’s written reports shall utilize Microsoft Word or other format to be determined by the Sheriff Project Manager and Probation Project Manager, for the narrative portions, and Microsoft Excel for the Inmate billing and commissions earned reports. The Contractor’s Year-End Summary Reports are due no later than 5:00 pm, on the fifth (5th) Business Day of the month following Agreement year-end, reporting on the ITS for the subject Agreement year. In addition to submitting required fortnightly/monthly/annual ITS management reports, within thirty (30) calendar days following the end of the Agreement year, the Contractor Project Director or Senior Management personnel (Contractor’s executive management personnel to whom Contractor Project Director reports) shall meet with the Sheriff Project Director, Probation Project Director, Sheriff Project Manager, and Probation Project Manager and provide a comprehensive report of Inmate call activity for the Agreement year, along with providing a comprehensive presentation recapping any key areas of successes and/or concerns, as well as addressing intended strategies for the upcoming contract year. The Contractor shall also maintain and archive Inmate telephone billing records for the full duration of the Agreement, and an additional five (5) years beyond the Agreement Term. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 54 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 5.0 INMATE TELEPHONE SYSTEM FACILITY SAFEGUARDS 5.1 Requirements for Entry - County Custodial/Detention/Camp Facilities Consistent with the requirements of the Agreement, the Contractor, Contractor’s employees, and/or sub-contractor’s employees, shall meet all specified requirements for admission into any County custody or detention facility, including but not limited to the following: a. Individual has not been incarcerated at any federal prison, state prison, or County jail within the last five (5) years. b. Individual has not been convicted of bringing a controlled substance into a federal prison, state prison, or County jail. c. Individual has not been convicted of possession of a controlled substance for sale, nor has individual used any controlled substance (without physician’s authorization) within the last five (5) years. d. Individual has not been convicted of murder, sex crimes, weapon law violations, felonious assault, or spousal abuse. e. Individual does not have a relative housed in the Los Angeles County jail. f. Individual does not have outstanding warrants. g. Individual is not currently on probation or parole. h. Individual did not make untruthful or incomplete statement on applications. In addition, the County reserves the right to deny entry at its discretion for reasons which are confidential and relate to legitimate security interests. All individuals entering into any Sheriff’s Department Custody and Detention Facility or Probation Department Detention and Camp Facility under terms of this Agreement shall be subject to search and seizure. The Contractor shall be responsible to notify Contractor’s employees who are cleared for entrance that, if they subsequently have a relative incarcerated in a County custody facility, they are required to notify the County of Los Angeles Sheriff’s Department, Probation Department, and PCS 55 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Contractor, and the Contractor shall notify the Sheriff Project Director and Probation Project Director immediately. Contractor’s employees are not permitted to work in a custody facility where a relative is housed. 5.2 Contractor’s Personnel Requirements All personnel employed by the Contractor shall be competent, trustworthy, and well qualified to perform the Work. The Contractor shall submit to the Sheriff Project Manager and Probation Project Manager, a current roster including all employees that are required to enter County facilities to perform services under this Agreement. This roster shall also be maintained electronically by the Contractor on the System Administrative Consoles at BMU and Probation Department only. The roster shall be kept current and up-dated by the Contractor as required. All personnel on the roster shall possess photo identification, and shall meet the County’s requirements for admission into any Sheriff’s Department Custody and Detention Facility or Probation Department Detention and Camp Facility. Consistent with the requirements set forth in the Agreement, all personnel employed by the Contractor that are required to enter County facilities, are required to undergo a Background Check, which shall be initiated by preparing an “Entry Application for Custody Facility” form (Attachment 4 to this Exhibit B (Statement of Work)). The Contractor shall be required to submit an “Entry Application for Custody Facility” form for all Contractor personnel requiring access to the Sheriff’s Department Custody and Detention Facilities or Probation Department Detention and Camp Facilities to perform services under this Agreement. The “Entry Application for Custody Facility” shall be submitted at least ten (10) calendar days prior to their required access to Sheriff's Department, Custody Division, Inmate Services Bureau, Business Management Unit, Sheriff’s Project Manager, 4700 Ramona Boulevard, Room 309, Monterey Park, California 91754 for Sheriff’s facilities; and to Probation Department, Management Services Bureau, 4549 Telegraph Road, Los Angeles, CA 90022 for Probation facilities. The County Project Managers may arrange for photo identification cards for Contractor personnel, which must be presented when requesting access to any Sheriff’s Department Custody and Detention Facilities or Probation Department Detention and Camp Facilities. Contractor personnel shall also be required to continuously safeguard their tools and submit for inspection their inventory of Essential Tools upon entry or exit from any Sheriff’s Department Custody or Detention Facility and any Probation Department Detention or Camp Facility. Contractor personnel shall attend County custody Orientation prior to County of Los Angeles Sheriff’s Department, Probation Department, and PCS 56 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 admission into secured facilities and shall attend a two-hour ethical training session hosted by the Contractor or its designee. Consistent with the requirements set forth in the Agreement, the Background Check consists of a review and screening of the applicant’s “Entry Application for Custody Facility” form and a check of law enforcement records. In addition, the Contractor’s employee’s may be required to undergo a more in-depth Background Check, which may include, but not be limited to, a fingerprint check. All Contractor applicants must successfully pass the Background Check and attend the required Orientation and ethical training prior to commencing work under this Agreement. The Contractor will only be notified of the final security determination of its personnel. Specific details will remain confidential and will not be provided. The Sheriff’s and Probation Departments will maintain information on Contractor’s employees for safety and security purposes. Any additional information disclosed on any employee during the Term of this Agreement will be decided on a case-by-case basis by the Sheriff Project Manager and Probation Project Manager. Contractor personnel shall only bring Essential Tools into the Sheriff’s Department Custody and Detention Facilities or Probation Department Detention and Camp Facilities. All Contractor personnel shall be required to safeguard all tools and test equipment in their possession, maintain a detailed written tool inventory and/or equipment and/or parts list, present the written tool inventory at Facility Entry Control Staff, and follow the established sign-in/sign-out procedures upon entry/exit from the facility. In the event of any loss of equipment, the Contractor’s employee shall immediately notify the concerned facility’s Watch Commander or highest ranking on-site Probation manager, as well as the Contractor Project Manager, who shall in turn inform the concerned County Project Manager immediately. 5.2.1 Contractor shall train or facilitate employee training in ethical conduct, with focus on the importance of both lawful and appropriate conduct within a custody setting. 5.2.1.1 All Contractor employees shall receive no less than two (2) hours of ethical conduct training prior to performing Work in a Sheriff’s Department Custody and Detention Facility or Probation Department Detention and Camp Facility. The ethical conduct training shall be intended County of Los Angeles Sheriff’s Department, Probation Department, and PCS 57 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 to raise Contractor employee’s awareness of the common temptations associated with working an assignment of special trust, such as that of contractors inside a custody environment, and the consequences of inappropriate or criminal behavior in this setting. Contractor shall submit a course outline to Sheriff Project Director and Probation Project Director for review and approval, at both Sheriff’s and Probation Project Directors’ discretion, prior to the training date. This topic shall be re-enforced in Sheriff’s Department’s mandatory four (4) hour custody Orientation (Refer to Section 5.3.1.3 below). 5.2.1.2 Contractor may seek to partner with an outside organization to meet the two-hour ethical conduct training requirement; however, the training provider must be pre-approved, in writing, by Sheriff Project Director and Probation Project Director. Contractor shall bear all costs associated with providing the aforementioned (2) two-hour ethical conduct training as described in this Section and Section 5.3.1.1. 5.2.1.3 All Contractor employees shall attend the mandatory (4) four-hour County custody Orientation prior to performing Work in a Sheriff’s Department Custody and Detention Facility or Probation Department Detention and Camp Facility. The mandatory (4) four-hour custody Orientation will be provided by the Sheriff’s Department to all Contractor employees. Contractor shall bear all costs associated with Contractor employees’ attendance at the Orientation. 5.2.1.4 Contractor shall maintain ethical conduct training and orientation class rosters and Contractor employees’ training completion certifications of which copies shall be provided to the Sheriff Project Manager and Probation Project Manager for those employees who have attended the ethical conduct training. 5.2.2 Contractor shall actively monitor instances of their employees exclusion from the Department’s custody facilities, guarding against repeat occurrences and trends. Two (2) separate instances of exclusion from a custody facility for any of the above specified causes over the course of an Agreement year shall be cause for Contractor to develop and implement an action plan which could include, but is not limited to, additional training, individual employee performance review, analysis and/or modification of Contractor hiring practices, retention, and/or salary, supervision and/or management staffing models, County of Los Angeles Sheriff’s Department, Probation Department, and PCS 58 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 internal security procedures, etc., to mitigate additional instances of inappropriate or criminal conduct occurring in Sheriff’s Department Custody and Detention Facilities or Probation Department Detention and Camp Facilities by Contractor employees. 5.2.3 Contractor shall develop and implement an action plan, and provide a copy to the Sheriff Project Manager and Probation Project Manager of such action plan, within thirty (30) calendar days from the date of the second instance of exclusion. 5.2.4 Contractor shall provide an up-to-date "Employee Exclusion Report" immediately following each occurrence and anytime upon request by County. Regardless of cause and from the effective date of the Agreement to current, the report shall contain all names of excluded Contractor employees, date of exclusion, and reason for exclusion. The Contractor shall immediately notify Sheriff Project Manager and Probation Project Manager regarding any employee re-assignment, discharge, or termination of employment, in order that they may be removed from the facility access roster. Contractor notifications regarding any such action shall be submitted verbally (within 24 hours), followed by written notification (within 5 Business Days). The Contractor shall also be required to provide written notification to the Sheriff Project Manager and Probation Project Manager, no less than forty-eight (48) hours in advance, of its intent to bring visitor(s) to a Sheriff’s Department Custody and Detention Facility or Probation Department Detention and Camp Facility. At the time of notification, Contractor must provide full name, birthdate, and driver license number of the requested visitor in order to facilitate a cursory background check prior to their entry into the facility. Violation of the above procedures may result in loss of Contractor’s employee security clearance. 5.2.5 Installation Team Members The Contractor must submit, at least ten (10) calendar days prior, an entry application for installation team members to Sheriff Project Manager and Probation Project Manager for all installation team members, to permit the required Background Checks prior to installation activities at each facility. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 59 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Installation team members may be issued photo identification cards by the Sheriff’s and/or Probation Departments, which must be presented when requesting admission to a secured facility. All installation team personnel shall present a photo identification card, and a detailed Essential Tool inventory and equipment/parts list upon requesting admission to a Sheriff’s Department Custody and Detention Facilities or Probation Department Detention and Camp Facilities. Installation team personnel shall be required (at all times) to safeguard tools, test equipment, and parts, and to follow specified sign-in/sign-out procedures upon each entry/exit from the facility. 5.3 Personnel Removal and Replacement Sheriff Project Manager or Probation Project Manager may, at his/her sole discretion, direct the Contractor to replace any employee deemed careless, incompetent, insubordinate, or otherwise objectionable, or whose continued employment is deemed a security risk or contrary to the best interest of the County. The Contractor shall immediately remove the employee from his/her post or assignment, and immediately initiate action to replace the employee in a timely manner. The Contractor shall not reassign this employee to any other Sheriff’s Department Custody and Detention Facilities or Probation Department Detention and Camp Facilities, without the written authorization by Sheriff Project Manager or Probation Project Manager, or his/her designee. In the event that the removal of a Contractor employee occurs during the employee’s response to an emergency System outage, employee replacement shall be provided within the required four (4) hour response, following notification of the removal. 6.0 PROOF OF CONCEPT The County has the option, exercisable in County's sole discretion and which may be exercised as early as during the first year of the Agreement, to require the Contractor to develop and implement a component of the ITS on a proof of concept basis (Proof of Concept) whereby Inmate telephone accounts can be established for an Inmate through an Inmate's Inmate Trust Account to enable outbound phone calls in instances where Debit Phone Account (Cardless)/Pre-Paid Accounts have not been purchased or Debit Phone Account (Cardless)/Pre-Paid Account value has been exhausted. The exercise County of Los Angeles Sheriff’s Department, Probation Department, and PCS 60 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 of such option shall require an Amendment under Paragraph 6 (Change Orders and Amendments) of the body of the Agreement. This Proof of Concept shall be implemented at one (1) custody facility (likely Century Regional Detention Facility, presently the Sheriff's Department’s women’s jail facility that has its own Inmate Reception Center) and shall consider the optimal method(s) for deployment which reduce risk associated with Inmate transactions, reduce or eliminate staff and Contractor man hours, optimize access for Inmate telephone usage and enhance revenue. Presently, fifty-two (52) kiosks are strategically deployed throughout CRDF, primarily for the purposes of commissary sales. These kiosks are owned and maintained by the County's commissary vendor, and facilitate transactions through an interface which enables communication with the County's Jail Information Management System (JIMS) for purposes of account debits and credits where necessary. Kiosks employ the use of Inmate booking number and PINs as an enhanced security measure. The incoming ITS contractor would be expected to accomplish the Proof of Concept in either of two (2) methods (or as otherwise provided in this Section): 1) The Contractor could create a stand-alone solution (such as that of a kiosk), which would generate PINs for incoming Inmates, utilizing a unique identifier, in conjunction with a telephone keypad and/or other identified security features as required to enable Inmates to both establish and access a PrePaid Account. 2) The Contractor could elect to leverage the existing kiosk infrastructure (which the Sheriff's Department anticipates in place until August 2015, or thereafter) to a similar end. In this scenario, the Contractor would need to enter into an agreement for use with the County's commissary vendor (currently Keefe Commissary Network). In either event, implementation would require the ability to query, set aside and debit monies in the Inmate's Inmate Trust Account through a developed or enhanced interface for telephone usage, at predetermined limits and thresholds as determined by the Sheriff Project Director. All costs associated with this Proof of Concept shall be borne by the Contactor. County of Los Angeles Sheriff’s Department, Probation Department, and PCS 61 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 Should the Proof of Concept prove viable and beneficial to the County and Contractor, negotiations for additional custody deployment could be initiated, which might span the entire custody environment and Term of the Agreement. It is possible an alternate method of deployment and/or more effective security measures (such as the use of a biometric or wristband bar code reader) could prove advantageous for the Contractor’s use in development of the Proof of Concept, or after implementation. As such, both at onset and throughout development/deployment, the Contractor is encouraged to explore and provide recommendation in alternate methods of delivery which would meet the County’s conceptual need, but in a more efficient, cost-effective and/or more security-minded construct. Should alternate methods be determined and represented as viable by the Contractor, the County would retain sole discretion as to whether to depart from a kiosk/PIN-based Proof of Concept. In either event, the Contractor will be expected to deploy a solution which would meet the County’s need within the previously stated first year of the Agreement. *** County of Los Angeles Sheriff’s Department, Probation Department, and PCS 62 Inmate Telephone System (ITS) and Services Exhibit B, Statement of Work Restated under Amendment Number Four Effective June 20, 2016 GLOSSARY OF TERMS ATTACHMENT 1 TO STATEMENT OF WORK (Restated under Amendment Number Four) TERM DEFINITION Advance Pay A pre-paid account, with no minimum balance, set-up through Contractor and funded by a Customer. Funds from the account can then be used to pay for an Inmate's use of ITS and Services for calls to the Customer's specific telephone number. This calling option must comply with the requirements set forth in Exhibit B (Statement of Work) and the parameters established by the Federal Communications Commission. Advance Pay One Call A calling arrangement that allows an Inmate to initiate a call through ITS and Service to a specific Customer without having a pre-established or funded billing arrangement and where the Customer does not want to establish or fund an Advance Pay account. Advance Pay One Call is a pay-per call option at the perminute-of-use rate for the call where the called Customer uses an automated operator IVR to pay for the call using a major credit card or debit card. This calling option must comply with the requirements set forth in Exhibit B (Statement of Work) and the parameters established by the Federal Communication Commission. Ad Hoc Query An unscheduled query requiring the ability to access data from all existing platforms and generate customized reports from a Systems Administrative Console at a central location within a specified time period. Amplified Handsets A Telephone Instrument handset for use by the hearing impaired Inmate which allows volume control based on the individual needs of the Inmate. Ancillary Service Charge Any charge Customers may be assessed for the use of ITS and Services that is not included in the per-minute inmate telephone billing rates assessed for individual calls under Section A (Inmate Telephone Billing Rates) of Exhibit C (Telephone Rates and Payment Schedule) of the Agreement. Annual System Management Reports Annual reports provided by the Contractor Project Manager that are a year-to-date report summarizing the information provided in the Monthly System Management Reports and any other reports requested. Annual System Management Reports shall be for the period January 1 through December 31, and reports shall be broken down by location. Authorized Call List A list of telephone numbers used to limit phone calls from designated Inmates to pre-approved telephone numbers only. Inmate Telephone System (ITS) and Services 1 Exhibit B, Attachment 1 Restated under Amendment Number Four Effective June 20, 2016 GLOSSARY OF TERMS ATTACHMENT 1 TO STATEMENT OF WORK (Restated under Amendment Number Four) TERM DEFINITION Average Daily Inmate Population The sum of the total number of Inmates each day for a particular period of time, then divided by the same number of days in that particular period. Background Check The County's inquiry into an individual’s personal history that provides sufficient information to determine if the individual is eligible to be given permission to enter the secured areas of the Sheriff's Department Custody and Detention Facilities and the Probation Department Detention and Camp Facilities. Blocked Calls All attempted calls that are not connected that Contractor has disallowed for reasons of security, bad debt, court order, or un-collectable accounts. Call Acceptance Occurs when the called party agrees to accept the incoming call and both parties are able to converse. CPUC California Public Utilities Commission, which regulates telecommunications, electric, natural gas, water, railroad, rail transit and passenger transportation companies. The CPUC is chartered by the State of California to assure Customers have safe, reliable utility service at reasonable rates. Call Records A digital record, stored as an accessible database on a local computer, of all ITS activities. Clearance Information An individual’s personal information needed to complete a Background Check and clear the individual for entry into the secured areas of the Sheriff's Department Custody and Detention Facilities and the Probation Department's Detention and Camp Facilities. Personal information includes but is not limited to: name, date of birth, driver’s license number, and social security number. Closure Procedures A process of ensuring that all reported or discovered ITS problems have been resolved and the System is operating normally. Collect Call An arrangement whereby the called Customer takes affirmative action clearly indicating that they will pay the charges associated with a call originating from an Inmate. Communication Rooms Location where multiple phone lines from a facility converge into a central location and are connected with equipment and platforms provided by Contractor. Completed Calls Attempted calls that are accepted by the receiving party. Inmate Telephone System (ITS) and Services 2 Exhibit B, Attachment 1 Restated under Amendment Number Four Effective June 20, 2016 GLOSSARY OF TERMS ATTACHMENT 1 TO STATEMENT OF WORK (Restated under Amendment Number Four) TERM DEFINITION Custody Division The Division in the Sheriff’s Department which oversees custody operations. Customer An individual outside the Sheriff’s Department Custody and Detention facilities desirous of receiving telephone calls from an Inmate. Also, a "call recipient." Debit Phone Account (Cardless) A cardless calling option provided by the Contractor which allows the telephone user (Inmate) the ability to purchase telephone credit for charges incurred through telephone use in the future. This calling option must comply with the requirements set forth in Exhibit B (Statement of Work). Downtime Credit Consistent with the terms of the Agreement, the reimbursement for monetary loss suffered by County due to lost revenue which is caused by the Contractor’s ITS and Telephone Platform failure resulting in System outage or non-emergent System maintenance impacting phone revenue. Entry Application for Custody Facility Form used by the Sheriff’s Department for initial security screening of individuals requesting access to the Sheriff’s Department Custody and Detention Facilities and the Probation Departments Detention and Camp Facilities. Escalation Procedures A process whereby additional resources are allocated and persons notified if a problem cannot be resolved with the assigned service resources. Essential Tools Any tools and materials required to install, maintain, or repair the ITS, Telephone Instruments, and other equipment. FCC Federal Communications Commission, which is the government agency responsible for regulating telecommunications in the United States. Follow-on Training Periodically scheduled training throughout the life of the Agreement provided to Sheriff’s and Probation Departments representatives, who did not receive the initial training in ITS operation. Gross Inmate Call Revenue Total amount of money received by Contractor from Customers in payment of claims for Inmate call services, reported in the period received (i.e. Customer payments). Inmate Telephone System (ITS) and Services 3 Exhibit B, Attachment 1 Restated under Amendment Number Four Effective June 20, 2016 GLOSSARY OF TERMS ATTACHMENT 1 TO STATEMENT OF WORK (Restated under Amendment Number Four) TERM DEFINITION Inmate Trust Account An account maintained by the County in which an Inmate’s funds are deposited for their use during their stay in custody. Similar to a bank account. Live Agent Operator An option for Customers to use a live operator to establish or fund an Advance Pay account to complete an ITS and Services transaction. Long Distance Generally, this refers to calls that are placed by the user to destinations outside of their coverage area. The parameters of what constitutes "long distance" varies by carrier, and is usually outlined in detail in that carrier's rate map brochure. Minimum Annual Guarantee (MAG) A minimum guaranteed payment that Contractor must pay to the Sheriff’s Department and Probation Department each Agreement year, irrespective of the amount of revenue generated. Minor An individual residing in a Probation Department Detention and Camp Facility who is under the care and custody of the Probation Department. Monthly Maintenance Report A detailed report outlining the maintenance performed on a monthly basis to ITS and the Telephone Platform installed and maintained by Contractor. Monthly Project Reports Monthly reports summarizing the operation and maintenance activities broken down by Sheriff's Department Custody and Detention Facility. Probation shall receive a separate report broken down by Probation Department Detention and Camp Facility. Reports shall be consistent with the Statement of Work and may include the following: 1. Financial data - calls completed, amounts billed, and commissions earned. 2. Unauthorized call data - unauthorized calls detected. 3. Maintenance data - maintenance performed, system outages, corrective action taken to resolve. Monthly reports shall cover the period from the first of the month to the last day of the month and shall be due on the 5th day of the following month. Inmate Telephone System (ITS) and Services 4 Exhibit B, Attachment 1 Restated under Amendment Number Four Effective June 20, 2016 GLOSSARY OF TERMS ATTACHMENT 1 TO STATEMENT OF WORK (Restated under Amendment Number Four) TERM Monthly System Management Reports DEFINITION Monthly reports provided by Contractor Project Manager to the Sheriff’s Business Management Unit shall be broken down by individual Sheriff's Department Custody and Detention Facility. A separate report broken down by individual Probation Department Detention and Camp Facility shall be provided to Probation Department. Reports shall be consistent with the Statement of Work and may include the following: 1. Financial data - call volume, total minutes, amount billed, and commissions earned 2. Maintenance activity - problems encountered, corrective action taken to resolve 3. Summary of complaints - received, corrective action taken to resolve 4. Summary of usage and non-usage by telephone Monthly reports shall cover the period from the first of the month to the last day of the month and shall be due on the 5th day of the following month. Multiple Carrier Agreement An agreement between one or more telephone service providers to utilize each other’s communications systems. A call initiated on one carrier’s system may traverse several “competing” systems en route to the destination. The initiating service provider normally acts as the single point of contact for billing purposes. National Electric Code (NEC) NEC codifies the requirements for safe electrical installations into a single, standardized source. Non-Billable Calls Attempted calls that are identified as having potential problems in regards to receiving payment for call service charges. Non-billable numbers include destination numbers for which bill payments are determined to be in arrears and/or any destination numbers for which collection of inmate charges is unlikely, such as cell phones, or overseas destinations. Normal Business Hours Monday through Friday, 8:00am to 5:00pm, excluding County holidays. On-Line System Maintenance Digital manipulation of the servers, and software that control the monitoring and recording systems for the purpose of troubleshooting, maintenance, upgrades, configuration, and repair of the system. Inmate Telephone System (ITS) and Services 5 Exhibit B, Attachment 1 Restated under Amendment Number Four Effective June 20, 2016 GLOSSARY OF TERMS ATTACHMENT 1 TO STATEMENT OF WORK (Restated under Amendment Number Four) TERM DEFINITION Orientation An organized training session scheduled and conducted by Sheriff’s Department personnel. This is a four-hour session, and covers such topics as jail security, ethics, fraternization, respect based leadership, and the safety of both Inmates and jail visitors. Paper Bill/Statement An optional paper bill statement generated by Contractor to Customers receiving ITS and Services. Personnel Notifications The process of notifying designated County representatives, of changes in the System’s operational status. Portable Telephone A Telephone Instrument platform which can be moved and made operational with minimal difficulty to areas of need within the custody environment consistent with the requirements set forth in the Statement of Work. Pre-Paid Account A calling option for Customers whose Pre-Paid Call Charges are satisfied either through Advance Pay deposits or Advance Pay One Call transactions. Pre-Paid Calls Those calls whose charges are pre-paid and utilize either a Debit Phone Account (Cardless) or a Pre-Paid Account. Pre-Paid Call Charge The call service charges that are billed to Inmates through the use of a Debit Phone Account (Cardless) or the call service charges that are billed to Customers through the use of a Pre-Paid Account. Preventive Maintenance Routine scheduled maintenance used to prevent failure of the ITS and the Telephone Platform. Pro-Per Inmate An Inmate acting as his/her own attorney and defending his/herself in court against criminal charges. Response Time The time from the County’s initial service request to Contractor’s commencement of service. Restricted Calls Calls to or from a location wherein the Contractor limits their telephone service, so that their telephone can only send within a pre-defined geographic area, or calls prevented by court order or Sheriff’s Department policy (i.e. Pro-Per Inmates). Revenue Gross increase in money received as a result of Inmate call services billed. Routine Maintenance Any maintenance work or activity carried out on a regular basis to prevent deterioration of the ITS capability. Inmate Telephone System (ITS) and Services 6 Exhibit B, Attachment 1 Restated under Amendment Number Four Effective June 20, 2016 GLOSSARY OF TERMS ATTACHMENT 1 TO STATEMENT OF WORK (Restated under Amendment Number Four) TERM DEFINITION Speed Dial Calls Those calls, which are placed through speed dial configurations at no cost to Inmate or Sheriff’s Department, to designated County entities whose charges are billed to County’s Internal Services Department. Status Report A report which describes the current operating condition of the telephone system, including lists of any pending trouble ticket items, and maintenance which might negatively affect the operation of the ITS. Subscriber An individual, or other entity, who holds a contract for telephone service with a telephone service provider. System Administrative Console A computerized platform enabling the County to monitor the key functions of the ITS, make required modifications, access data, and generate business reports upon demand. System Administrator Kill Switch A remote operating station which allows a system administrator to selectively disable, or place limits on any individual Telephone Instrument within the ITS, or to disable the entire ITS. TAT (Turn Around Time) The time from County’s initial service request to Contractor’s completion of service and Deficiency resolution. Technical Support Center A technical 24/7 center that will be answering questions and resolving problems encountered by the telephone system users with the Sheriff’s and Probation Departments. Telephone Enclosures A sheltering enclosure which protects both the user and the Telephone Instrument from weather and environmental noise. Telephone Instrument The physical device with which an Inmate makes a communication connection to another, distant point. Telephone Platform The hardware, software, ancillary equipment, Telephone Instruments, patents, and licenses which are required to operate as an installed point-to-point, telephonic communication and recording system. Title 15 Meetings Monthly meetings attended by jail facilities Title 15 coordinators, Sheriff's Department Business Management Unit staff, Sheriff’s volunteers, and contract vendors. Issues involving Inmate programs, complaints, and services are discussed and resolved. Inmate Telephone System (ITS) and Services 7 Exhibit B, Attachment 1 Restated under Amendment Number Four Effective June 20, 2016 GLOSSARY OF TERMS ATTACHMENT 1 TO STATEMENT OF WORK (Restated under Amendment Number Four) TERM DEFINITION Total Billable Amount Aggregate of total claims by Contractor against Inmates and Customers for Collect Call and Pre-Paid Call services, excluding the Ancillary Services Charges and FCC-permissible Taxes and regulatory fees listed in Exhibit C (Telephone Rates and Payment Schedule) of the Agreement for which revenue share to County is not realized. Trouble Ticket Closure An accounting and record keeping system which documents that problems reported by County on a Trouble Ticket has been repaired, and inactivates that Trouble Ticket when problem is resolved. Trouble Ticket A piece of paper or a record in a computer system used to report and manage the resolution of telephone, network, or circuit outages as reported by County. Trusty An Inmate regarded as worthy of trust and therefore granted special privileges. Turnkey System Installation An entire telephone system which hardware and software assembled and installed by a vendor and sold as a total package. UL Standards Underwriters Laboratories Inc. has developed more than 800 Standards for Safety. Standards for Safety are essential to helping insure public safety and confidence, reduce costs, improve quality and market products and services. Unauthorized Calls Calls made to telephone numbers which are not permitted by Sheriff’s and Probation Departments. The Sheriff’s and Probation Departments shall provide a list of these numbers and locations to Contractor. Year-End Summary Report Report summarizing the operations activities that occurred during an Agreement year. Inmate Telephone System (ITS) and Services 8 Exhibit B, Attachment 1 EXHIBIT C TELEPHONE RATES AND PAYMENT SCHEDULE (Restated under Amendment Number Four) INMATE TELEPHONE SYSTEM (ITS) AND SERVICES Restated under Amendment Number Four Effective June 20, 2016 TELEPHONE RATES AND PAYMENT SCHEDULE CONTRACTOR: PUBLIC COMMUNICATIONS SERVICES, INC. A. INMATE TELEPHONE BILLING RATES Domestic Calls INTRASTATE CALLS – All CALL RATE Rate per minute $0.25 Domestic Calls INTERSTATE CALLS – Collect CALL RATE Rate per minute $0.25 Domestic Calls INTERSTATE CALLS – Debit Phone Account (Cardless) and Pre-Paid Account CALL RATE Rate per minute $0.21 International Calls CALL RATE Rate per minute International Rate Table is attached hereto as Attachment 1 Contractor’s inmate telephone billing rates shall at all times comply with all Federal Communications Commission (FCC) mandates regardless of the rates set forth herein. B. COMMISSION PAYMENTS 1. Minimum Annual Guarantee (MAG) payment for each of the following departments: SHERIFF’S DEPARTMENT: Inmate Telephone System (ITS) and Services $15,000,000 (for each year of the Agreement) 1 Exhibit C Restated under Amendment Number Four Effective June 20, 2016 Contractor shall pay the Sheriff’s Department a monthly MAG of One Million Two Hundred and Fifty Thousand Dollars ($1,250,000) within ten (10) calendar days of the beginning of each month during the Agreement. The first monthly payment shall be paid by November 10, 2011. PROBATION DEPARTMENT: $59,000 (for each year of the Agreement) Contractor shall pay the Probation Department an annual MAG of Fifty-Nine Thousand Dollars ($59,000) by November 30, 2011 and the same month and date of each Agreement Year thereafter. 2. County Commission Rate expressed as a percentage of the Total Billable Amount for each year of the Agreement: 67.5%__ C. ANCILLARY SERVICE CHARGES Ancillary Service Charge means generally any charge Customers may be assessed for the use of ITS and Services that is not included in the per-minute inmate telephone billing rates assessed for individual calls under Section A (Inmate Telephone Billing Rates). Ancillary Service Charges under this Agreement shall be limited to the following: 1. Paper Bill/Statement Fee - $2.00 per paper bill/statement [Paper Bill/Statement Fee means a fee associated with providing Customers an optional paper billing statement. No charge is permissible for electronic bills/statements. 2. Automated Payments Fees [Automated Payments Fees mean credit card payment, debit card payment, and bill processing fees, including fees for payments made by interactive voice response (IVR), web, or kiosk.] Automated Payments Fees under this Agreement are associated only with Pre-Paid Accounts and shall be limited to the following two (2) call options: (A) Advance Pay Fee - $3.00 per-deposit [Advance Pay Fee means a per-deposit Automated Payment Fee associated with a deposit of funds into an Advance Pay account established by a Customer.] OR (B) Advanced Pay One Call Fee - $3.00 per-call [Advance Pay One Call Fee means a per-call Automated Payment Fee associated with payment for Advance Pay One Call services where there is no pre-established or funded billing arrangement and where the Customer does not want to establish or fund an Advance Pay account.] Inmate Telephone System (ITS) and Services 2 Exhibit C Restated under Amendment Number Four Effective June 20, 2016 3. Live Agent Fee - $5.95 per use [Live Agent Fee means a fee associated with the optional use of a Live Agent Operator to establish or fund an Advance Pay account to complete ITS and Services transactions. No additional Automated Payment Fee may be assessed for the establishment or deposit of funds into an Advance Pay account if a Live Agent Operator is used by the Customer.] 4. Third-Party Financial Transaction Fees - Pass through with no markup [Third-Party Financial Transaction Fees means the exact fees, with no markup, that Contractor is charged by third parties to transfer money or process financial transactions to facilitate a Customer’s ability to make account payments via a third party. Contractor may pass these fees through to Customers directly with no markup.] Contractor’s Ancillary Service Charges authorized herein shall at all times comply with all FCC mandates regardless of the Ancillary Service Charges set forth herein. D. Taxes and Regulatory Fees Contractor shall charge only those mandatory applicable pass-through Taxes and regulatory fees as expressly authorized by the FCC. Such mandatory applicable pass-through Taxes and regulatory fees shall be applied separately and passed through to Inmates and Customers directly with no mark-up. The inmate telephone billing rates charged in Section A (Inmate Telephone Billing Rates) are exclusive of mandatory applicable pass-through Taxes and regulatory fees collected by Contractor on behalf of federal, state, or local governments. No Taxes or regulatory fees shall be charged unless authorized by the FCC and compliant with all FCC mandates. This Exhibit C (Telephone Rates and Payment Schedule) includes Attachment 1 (International Rate Table) and Attachment 2 (Speed Dial Call Rate to Designated County Entities). Contractor represents and warrants that the person signing this Exhibit C (Telephone Rates and Payment Schedule) for Contractor is an authorized agent, who has actual authority to bind Contractor to each and every item listed in this Exhibit C (Telephone Rates and Payment Schedule) to provide such actual authority. ____________________________ Printed Name ___________________________ Title ________________________________ Signature ___________________________ Date Inmate Telephone System (ITS) and Services 3 Exhibit C EXHIBIT C ATTACHMENT 1 INTERNATIONAL RATE TABLE (Restated under Amendment Number Four) INMATE TELEPHONE SYSTEM (ITS) AND SERVICES Restated under Amendment Number Four Effective June 20, 2016 PCS International Rate Table International Country Rate Period Rate Per Minute CANADA Any $0.30 PUERTO RICO Any $0.45 MEXICO Any $0.50 UNITED KINGDOM Any $0.75 AUSTRIA Any $0.90 BAHAMAS Any $0.90 COLUMBIA Any $0.90 U.S. VIRGIN ISLANDS Any $0.90 DOMINICAN REPUBLIC Any $0.95 ECUADOR Any $0.95 EL SALVADOR Any $0.95 GUATEMALA Any $0.95 PANAMA Any $0.95 ARUBA Any $1.00 BENIN Any $1.00 BERMUDA Any $1.00 FRANCE Any $1.00 GERMANY Any $1.00 GHANA Any $1.00 HONG KONG Any $1.00 ISRAEL Any $1.00 ITALY Any $1.00 JAMAICA Any $1.00 JAPAN Any $1.00 MONACO Any $1.00 NETHERLANDS Any $1.00 NIGERIA Any $1.00 NORWAY Any $1.00 SAN MARINO Any $1.00 ST. PIERRE/MIQUELON Any $1.00 SWEEDEN Any $1.00 TRINIDAD/TOBAGO Any $1.00 VENEZUELA Any $1.00 VENEZUELA Any $1.00 AFGHANISTAN Any $1.25 ALBANI Any $1.25 ALGERIA Any $1.25 ANDORRA Any $1.25 ANGOLA Any $1.25 Inmate Telephone System (ITS) and Services 1 Exhibit C, Attachment 1 Restated under Amendment Number Four Effective June 20, 2016 ANGUILLA Any $1.25 ANTIGUA/BARBUDA Any $1.25 ARGENTINA Any $1.25 ARMENIA Any $1.25 AUSTRAILIA Any $1.25 AZERBAIJAN Any $1.25 BAHRAIN Any $1.25 BANGLADESH Any $1.25 BARBADOS Any $1.25 BELARUS Any $1.25 BELGIUM Any $1.25 BELIZE Any $1.25 BOLIVIA Any $1.25 BOSINA/HERZEGOVINA Any $1.25 BOSTSWANA Any $1.25 BRAZIL Any $1.25 BRITISH VIRGIN ISLANDS (TORTOLA) Any $1.25 BRUNEI Any $1.25 BULGARIA Any $1.25 BURKINA FASO Any $1.25 BURUNDI Any $1.25 CAMEROON Any $1.25 CAPE VERDE ISLANDS Any $1.25 CAYMAN ISLANDS Any $1.25 CENTRAL AFRICAN REP Any $1.25 CHILE Any $1.25 CHINA Any $1.25 CONGO Any $1.25 CONGO DEM REP (ZAIRE) Any $1.25 COOK ISLANDS Any $1.25 COSTA RICA Any $1.25 CROATIA Any $1.25 CUBA Any $1.25 CYPRUS Any $1.25 CZECH REPUBPLIC Any $1.25 DENMARK Any $1.25 DJIBOUTI Any $1.25 DOMINICA Any $1.25 EGYPT Any $1.25 ERITREA Any $1.25 ESTONIA Any $1.25 Inmate Telephone System (ITS) and Services 2 Exhibit C, Attachment 1 Restated under Amendment Number Four Effective June 20, 2016 ETHIOPIA Any $1.25 FALKLAND ISLANDS Any $1.25 FAROE ISLANDS Any $1.25 FIJI Any $1.25 FINLAND Any $1.25 FRENCH GUIANA Any $1.25 FRENCH POLYNESIA Any $1.25 GABON Any $1.25 GAMBIA Any $1.25 GEORGIA Any $1.25 GIBRALTAR Any $1.25 GREECE Any $1.25 GREENLAND Any $1.25 GRENADA Any $1.25 GUADELOUPE Any $1.25 GUINEA Any $1.25 GUINEA-BIASSAU Any $1.25 GUYANA Any $1.25 HAITI Any $1.25 HONDURAS Any $1.25 HUNGARY Any $1.25 ICELAND Any $1.25 INDIA Any $1.25 INDONESIA Any $1.25 IRAN Any $1.25 IRAQ Any $1.25 IRELAND Any $1.25 IVORY COAST Any $1.25 JORDAN Any $1.25 KAZAKHSTAN Any $1.25 KENYA Any $1.25 KIRIBATI Any $1.25 KOREA (SOUTH) Any $1.25 KUWAIT Any $1.25 KYRGYSTAN Any $1.25 LAOS Any $1.25 LATVIA Any $1.25 LEBANON Any $1.25 LESOTHO Any $1.25 LIBERIA Any $1.25 LIBYA Any $1.25 LIECHTENSTEIN Any $1.25 Inmate Telephone System (ITS) and Services 3 Exhibit C, Attachment 1 Restated under Amendment Number Four Effective June 20, 2016 LITHUANIA Any $1.25 LUXEMBOURG Any $1.25 MACAU Any $1.25 MACEDONIA Any $1.25 MALAWI Any $1.25 MALAYSIA Any $1.25 MALDIVES REPUBLIC Any $1.25 MALI Any $1.25 MALTA REPUBLIC Any $1.25 MARSHALL ISLANDS Any $1.25 MARTINIQUE Any $1.25 MAURITANIA Any $1.25 MAURITIUS Any $1.25 MAYOTTE ISLANDS Any $1.25 MICRONESIA Any $1.25 MOLDOVA Any $1.25 MONGOLIA Any $1.25 MONTSERRAT Any $1.25 MOROCCO Any $1.25 MOZAMBIQUE Any $1.25 MYANMAR (BURMA) Any $1.25 NAMBIA Any $1.25 NEPAL Any $1.25 NETHERLANDS ANTILLES Any $1.25 NEW CALEDONIA Any $1.25 NEW ZEALAND Any $1.25 NICARAGUA Any $1.25 NIGER Any $1.25 OMAN Any $1.25 PAKISTAN Any $1.25 PALAU Any $1.25 PAPUA NEW GUINEA Any $1.25 PARAGUAY Any $1.25 PARAGUAY Any $1.25 PERU Any $1.25 PHILIPPINES Any $1.25 POLAND Any $1.25 PORTUGAL Any $1.25 QATAR Any $1.25 REUNION ISLAND Any $1.25 ROMANIA Any $1.25 Inmate Telephone System (ITS) and Services 4 Exhibit C, Attachment 1 Restated under Amendment Number Four Effective June 20, 2016 RUSSIA Any $1.25 RWANDA Any $1.25 SAUDI ARABIA Any $1.25 SENEGAL Any $1.25 SEYCHELLES Any $1.25 SIERRA LEONE Any $1.25 SINGAPORE Any $1.25 SLOVAKIA Any $1.25 SLOVENIA Any $1.25 SOUTH AFRICA Any $1.25 SPAIN Any $1.25 SRI LANKA Any $1.25 ST KITTS/NEVIS Any $1.25 ST LUCIA Any $1.25 ST VINCENT/GRENADINE Any $1.25 SUDAN Any $1.25 SURINAME Any $1.25 SWAZILAND Any $1.25 SWITZERLAND Any $1.25 SYRIA Any $1.25 TAIWAN Any $1.25 TAJIKISTAN Any $1.25 TANZANIA Any $1.25 THAILAND Any $1.25 TOGO Any $1.25 TONGA Any $1.25 TUNISIA Any $1.25 TURKEY Any $1.25 TURKMENISTAN Any $1.25 TURKS/CAICOS Any $1.25 UGANDA Any $1.25 UKRAINE Any $1.25 UNITED ARAB EMIRATES Any $1.25 URUGUAY Any $1.25 UZBEKISTAN Any $1.25 VIETNAM Any $1.25 WESTERN SAMOA Any $1.25 YEMEN REP Any $1.25 YUGOSLAVIA Any $1.25 ZAMBIA Any $1.25 ZIMBABWE Any $1.25 Inmate Telephone System (ITS) and Services 5 Exhibit C, Attachment 1 Restated under Amendment Number Four COUNTY AND CONTRACTOR ADMINISTRATION (Restated under Amendment Number Four) AGREEMENT NO. 77655 COUNTY ADMINISTRATION SHERIFF PROJECT DIRECTOR: Name: PATRICK J. JORDAN Title: CAPTAIN INMATE SERVICES BUREAU Address: 450 BAUCHET STREET, ROOM E-888 LOS ANGELES, CA 90012 Work Telephone: (213) 473-2974 Facsimile: (323) 415-3768 Cell Phone: (213) 215-1097 E-Mail Address: PJJordan@lasd.org SHERIFF PROJECT MANAGER: Name: KRISTY CRUZ Title: SERGEANT INMATE SERVICES BUREAU Address: 4700 RAMONA BLVD, ROOM 309 MONTEREY PARK, CA 91754 Work Telephone: (661) 294-6311 Facsimile: Cell Phone: (213) 200-9836___ E-Mail Address: kmcruz@lasd.org______ Inmate Telephone System (ITS) and Services 1 Exhibit K Restated under Amendment Number Four PROBATION PROJECT DIRECTOR: Name: SHENAUD MORGAN Title: DIRECTOR MANAGEMENT SERVICES BUREAU Address: 4549 TELEGRAPH ROAD LOS ANGELES, CA 90022 Work Telephone: (323) 260-2763 Cell Phone: Facsimile: (323) 268-7841 E-Mail Address: Shenaud.Morgan@probation.lacounty.gov PROBATION PROJECT MANAGER: Name: ANNETTE JASMINE Title: COMMUNICATION SERVICES, SECTION HEAD MANAGEMENT MANAGEMEN UNIT Address: 4549 TELEGRAPH ROAD LOS ANGELES, CA 90022 Work Telephone: (323) 260-2779 Facsimile: Cell Phone: (323) 268-7841 E-Mail Address: Annette.Jasmine@probation.lacounty.gov Inmate Telephone System (ITS) and Services 2 Exhibit K Restated under Amendment Number Four CONTRACTOR ADMINISTRATION CONTRACTOR PROJECT DIRECTOR: Name: VERONICA VRANCUTA Title: ACCOUNT EXECUTIVE Address: 819 STRIKER AVENUE, SUITE 16 SACRAMENTO, CA 95834 Work Telephone: Cell Phone: (916) 380-8729 Facsimile: E-Mail Address: veronica.vrancuta@gtl.net CONTRACTOR PROJECT MANAGER: Name: DAVID PRICE Title: FIELD SERVICE MANAGER Address: 425 WEST BROADWAY, SUITE 420 GLENDALE, CA 91210 Work Telephone: (310) 405-6678 Cell Phone: (310) 251-3818 Facsimile: E-Mail Address: david.price@gtl.net CONTRACTOR SYSTEM ADMINISTRATORS: Name: RENEE ORTEGA Title: SYSTEM ADMINISTRATOR Address: 425 WEST BROADWAY, SUITE 420 GLENDALE, CA 91210 Work Telephone: (310) 405-6675 Cell Phone: (562) 964-6742 Facsimile: E-Mail Address: renee.ortega@gtl.net Name: JENNIFER RODRIGUEZ Title: SYSTEM ADMINISTRATOR 2 Address: 425 WEST BROADWAY, SUITE 420 GLENDALE, CA 91210 Work Telephone: (310) 405-6676 Cell Phone: (626) 478-8008 Facsimile: E-Mail Address: jennifer.rodriguez@gtl.net Inmate Telephone System (ITS) and Services 3 Exhibit K Restated under Amendment Number Four CONTRACTOR ADMINISTRATION CONTRACTOR SENIOR MAN AGEMENT STAFF (Contractor’s executive management personnel to whom Contractor Project Director reports) – IN CASE OF EMERGENCY Name: Title: TOM MERIAM DIRECTOR OF SALES-SOUTH AND WEST REGION Address: 3801 EAST PLANO PARKWAY, SUITE 100 PLANO, TEXAS 75074 Work Telephone: (972) 535-3372 Facsimile: Cell Phone: (972) 979-2410 ____ ____________________ E-Mail Address: tom.meriam@gtel.net Add additional names and contract information as necessary. Inmate Telephone System (ITS) and Services 4 Exhibit K EXHIBIT N KIOSK LOCATIONS INMATE TELEPHONE SYSTEM (ITS) AND SERVICES Inmate Telephone System (ITS) and Services Los Angeles County Sheriff’s Department KIOSK LOCATIONS - Exhibit N A. Sheriff’s Department Custody and Detention Facilities: Century Regional Detention Facility – 1 kiosk 11705 South Alameda Street, Lynwood, CA 90262 Twin Towers Correctional Facility – 2 kiosks 450 Bauchet Street, Los Angeles, CA 90012 Pitchess Detention Center – 3 kiosks 29310 The Old Road, Castaic, CA 91384 Men’s Central Jail – 2 kiosks 441 Bauchet Street, Los Angeles, CA 90012 South Los Angeles Station – 1 kiosk 1310 W. Imperial Highway, Los Angeles, CA 90044 Lancaster Station – 1 kiosk 44945 N. Sierra Highway, Lancaster, CA 93534 Palmdale Station – 1 kiosk 750 E. Avenue Q, Palmdale, CA 93550 Compton Station – 1 kiosk 301 S. Willowbrook Ave., Compton, CA 90221 Inmate Telephone System (ITS) and Services 1 Exhibit N