This text is machine-read, and may contain errors. Check the original document to verify accuracy.
State of Idaho
Idaho Division of Purchasing
5569 Kendall
PO Box 83720
Boise, ID 83720-0075
Request for Proposal
Amendment 04
( Click to Review Prior Amendment 04 Reasons )
On the Internet
Mon Dec 15 12:55:14 GMT-0800 (PST) 2008
Solicitation Title:
Solicitation
Description:
RFX Nbr: RFP01695
Reference Number: Corrections
Requistion Nbr: REQ07433
Document Nbr: PREQ10185
Correction: Question #15 includes a table with a column labeled "ISSC Per
Amendment 04 Call". ISSC stands for Inmate Station Service Charge. MCI does not charge
Reason: an inmate station service fee. Therefore, we need to remove the
percentages that are in that column
Due NO LATER THAN 5:00 on: 01/19/2006
No Certified or TVList
Start of Service Date: 01/19/2009
End of Service Date: 01/18/2010
Pre-Bid Conference: None
Questions and Answers: None
Freight:
Freight / Handling Included
in Price
FOB: Destination
Delivery Point:
Name 1: Idaho Dept of Correction
Address 1: 1299 N Orchard, Suite 110
Name 2:
Address 2:
Name 3:
City, State & Zip: Boise, ID 83706
Contact Person: See Below
Phone Nbr:
Fax Nbr:
Email Address:
Buyer: JASON URQUHART
Phone Nbr: 208-332-1608
Fax Nbr: 208-327-7320
Email Address: jason.urquhart@adm.idaho.gov
Special
Instructions:
1:
STATE OF IDAHO STANDARD CONTRACT TERMS AND CONDITIONS AND
SOLICITATION INSTRUCTIONS TO VENDORS: The State of Idaho Standard Contract
Terms and Conditions and Solicitation Instructions to Vendors are hereby incorporated
by reference into this solicitation as if set forth herein in their entirety, and are located
on the Internet at http://adm.idaho.gov/purchasing/purchasingrules.html.. If you do not
have internet access, you may contact the Div. of Purchasing at 208-327-7465 to obtain
a copy. The Standard Contract Terms and Conditions and Solicitation Instructions to
Vendors shall apply to this solicitation and the State of Idaho Standard Contract Terms
and Conditions shall apply to any contract resulting from this solicitation. Failure by
any submitting vendor to obtain a copy of such shall in no way constitute or be
deemed a waiver by the State of either document, or any part of them. No liability will
be assumed by the Division of Purchasing for a submitting vendor's failure to consider
the State of Idaho Standard Contract Terms and Conditions in its response to the
solicitation.
2:
RFP DOWNLOAD INSTRUCTIONS: Offerors must download attachments (open, save,
or print document(s) on their own computer system), enter pricing where indicated,
complete any other required information, sign the Request for Proposal (RFP)
signature page, and return the completed solicitation response package to the Idaho
Division of Purchasing on or before the proposal closing date and time.
3:
NEGOTIATIONS: The State may, following receipt and evaluation of bids or proposals
and any allowed Best and Final Offer procedures, negotiate with the apparent low
responsive and responsible bidder. Prior to authorizing negotiations the Administrator,
Division of Purchasing, shall determine in writing that negotiations may be in the best
interest of the State. In addition to any other negotiation criteria described in the
specifications, the State may, for example, negotiate to ensure the submitting vendor
has a clear understanding of the scope of work required and requirements that must be
met, ensure that the vendor will make available the required personnel and facilities to
satisfactorily perform the contract, or agree to any clarifications regarding scope of
work or other contract terms. During negotiation, adequate procedures will be used to
ensure that disclosure of any information, including price, from competing proposals
is not revealed. If negotiations are unsuccessful, they shall be formally terminated and
the State may undertake negotiations with the next ranked submitting vendor.
4:
BEST AND FINAL OFFERS: The State may, at its sole option, either accept an offerors
initial proposal by award of a contract or enter into discussions with offerors whose
proposals are deemed to be reasonably susceptible of being considered for award.
Offerors should submit their best proposals initially as there is no guarantee the State
will conduct discussions. During the initial evaluation process, offerors proposals
deemed incapable of meeting the scope & needs of the RFP in a satisfactory manner
may be removed from further consideration during any best & final offer phase.
During the evaluation phase & any discussions conducted, adequate procedures will
be used to ensure that the contents of the offerors proposals are kept under strict
security & disclosure of any information from competing proposals is prohibited.
If discussions are deemed necessary, they may be used to determine in greater detail
the offerors qualifications, explore with the offeror the scope & nature of the project,
determine that the offeror will make available the necessary personnel & facilities to
perform within the required time, or discuss compensation which is fair & reasonable.
The primary purpose of any such discussions will be to assure that the offeror has full
understanding of the solicitation requirements.
The State will schedule a time for the discussions & provide a date & time for receipt of
best & final offers. If during discussions there is a need for clarification or change of
the RFP it shall be amended to incorporate such clarification or change.
Offerors will be accorded fair & equal treatment with respect to any opportunity for
discussions & revisions of proposals. If the offeror does not submit a notice of
withdrawal or a best & final offer, once a date & time has been established for receipt
of best and final offers, the offerors initial or immediate previous offer will be
construed as its best & final offer.
5:
Shipping: Prices must be stated as FOB-Destination, unless otherwise indicated in the
solicitation.
6:
Executive Order 2007-09
[http://gov.idaho.gov/mediacenter/execorders/eo07/eo_2007_09.html] requires the
Division of Purchasing in the Department of Administration to develop policies and
procedures to ensure that all vendors seeking to enter into a service contract with the
State or a contract to develop, sell or lease software to the State of Idaho disclose
where work will be performed. If bid, quote, or proposal is for services or the
development, lease/licensing of software, the proposer must submit a completed
disclosure form located at
http://adm.idaho.gov/purchasing/TCs/Instructions_Executive_Order_2007-09.pdf. No
contract can be awarded to a supplier until the Division of Purchasing has this
completed form.
7:
Additional instructions/provisions are attached which apply to this Solicitation.
8:
Cost Proposal must be submitted separately and marked "Cost Proposal" One (1)
Original and One (1) Copy. No cost information should be detailed or presented in the
technical portion of the proposal.
9:
Quantities given are estimated for bidding purposes only. Actual quantities ordered
may vary. The State does not guarantee and shall not be held liable for the estimated
quantities in the solicitation.
10:
Contact for this Solicitation is the "Buyer" identified on Page 1 of the Solicitation.
Bidders submitting manual responses must contact the Idaho Division of Purchasing
at 208-327-7465 for Manual Bid Submission Instructions and the Solicitation Signature
page form. Bids submitted without the signature page form will be found nonresponsive and will not be considered.
11:
Award will be based on a Point Method of Award to the bidder(s) receiving the highest
total points.
12:
Questions must be received in writing no later than October 21, 2005 to be considered.
Fax or e-mail your questions to the buyer. All questions will be answered in the form of
a bid addendum. If a bid addendum affects your response, you may change the
response up to the bid closing time.
****************************************************
There will be optional site vists the week of October 11th, 2005. The details will be
released as an amendment to this RFP.
********************************************************
Manually sealed bids and proposals must be received on or before the date and time
stated in the solicitation. Manually submitted bids or proposals received after the
stated closing (due) date and time will not be considered under any circumstances. A
public opening of all bids/proposals received will be held at 10:30 AM (local time) at the
Division of Purchasing office on the first business day following the closing (due) date
and time stated in the solicitation. At that time all timely submitted manual sealed bids
or
proposals received will be publicly opened and recorded. If the opening is for
a Request for Proposal, only the names of the offerors will be announced and
no other information will be available until after award.
*******************************************************************
MANUAL RESPONSE: When responding manually, print this entire solicitation
document including any attachments, enter your pricing, and send it with the manually
signed and completed signature page and any other required documents to the buyer
at the Division of Purchasing so that it is delivered by the closing date and time listed
above. DO NOT FAX your response. If mailed, address it to: Division of Purchasing, P
O Box 83720, Boise, ID 83720-0075. If hand delivered or sent by courier service, deliver
or send it to: Division of Purchasing, 5569 Kendall Street, Boise, ID 83706-1231.
RFx Header Attachments:
No Header Attachments
Agency Header Notes:
Display Header Notes Section
Wed Nov 12 06:36:38 GMT-0800 (PST) 2008
CPO01936 APPROVED
MARK LITTLE (marklittle) writes
Award CPO01936 Approved by MARK LITTLE
Wed Nov 12 06:36:38 GMT-0800 (PST) 2008 Final Approver MARK LITTLE writes: Award CPO01936
Approved.
Award: CPO01936 scheduled for release on: Wed Nov 12, 2008
Award: CPO01936 Award Notifications scheduled to be mailed to respondees on: Wed Nov 12, 2008
Tue Nov 04 08:42:15 GMT-0800 (PST) 2008
Change Order CPO01936 - 01 has been created.
It has been scheduled for release on: Thu Nov 13 00:00:00 GMT-0800 (PST) 2008.
Award Notifications are scheduled for release on: Thu Nov 13 00:00:00 GMT-0800 (PST) 2008.
Tue Nov 04 08:42:14 GMT-0800 (PST) 2008
Award CPO01936 released for approval.
Forwarded to marklittle. Route 770.
Ccd to: (cc approvers thru next actual approver)
Tue Nov 04 08:39:00 GMT-0800 (PST) 2008
Item 002 added to Document PREQ10185 Contract Purchase Order CPO01936
NIGP: 91577 UOM: YR Quantity: 1 Price: 1200000
Item Number: 001
Quantity:
3
Estimated Amount: $1200000
Unit of Measure:
YR
RFQ Nbr: RFP01695
Commodity Code:
915-77--
Description:
Phone Service, Inmate (Estimated total amount for January 19, 2006 through
January 18, 2009 = $3,600,000.00.)
File Attachments:
InmatePhoneRFP2005.doc
4 file(s) found.
signaturepageITB_RFP.doc
PreBidTourItineraryOct11.doc
RFP01695InmatePhoneRFPQuestionsFY06.doc
Notes:
No Item Notes entered for this Item
Item Number: 002
Quantity:
1
Estimated Amount: $1200000
Unit of Measure:
YR
RFQ Nbr: RFP01695
Commodity Code:
915-77--
Description:
Phone Service, Inmate (Estimated total amount for January 19, 2009 through
January 18, 2010 = $1,200,000.00.)
File Attachments:
InmatePhoneRFP2005.doc
4 file(s) found.
signaturepageITB_RFP.doc
PreBidTourItineraryOct11.doc
RFP01695InmatePhoneRFPQuestionsFY06.doc
Notes:
No Item Notes entered for this Item
