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State of Arkansas
OFFICE OF STATE PROCUREMENT
1509 West Seventh Street, 3RD Floor
Little Rock, Arkansas 72201-4222
501-324-9316
STATE CONTRACT AWARD
THIS IS A TERM CONTRACT ISSUED BY THE OFFICE OF STATE PROCUREMENT.
THIS IS NOT AUTHORITY TO SHIP. A SEPARATE PURCHASE ORDER WILL BE
ISSUED. THIS CONTRACT CONSTITUTES ACCEPTANCE OF YOUR PROPOSAL
ALONG WITH ALL TERMS AND CONDITIONS THEREIN AND SIGNIFIES THE
OFFERER'S KNOWLEDGE AND ACCEPTANCE OF ALL TERMS AND CONDITIONS
SET FORTH WITHIN THE REQUEST FOR PROPOSAL.
===================================================================
BUYER: Jenny Foshee
CONTRACT/BID NO.: SP-07-0002
===================================================================
DESCRIPTION: INMATE COLLECT PHONE SYSTEM
CONTRACT PERIOD: FEBRUARY 15, 2007 THROUGH FEBRUARY 14, 2012 WITH
OPTION TO RENEW IN TWO (2) ONE (1) YEAR INCREMENTS ORA PORTION
THEREOF.
===================================================================
CONTRACT VALUE: N/A
COMMODITY CLASS (ES): N/A
PURCHASE REQUEST NO.: TO BE ISSUED BY AGENCY
AGENCY CONTACT/PHONE: TERESA FUNDERBURG (870) 850-8511
DELIVERY REQUIREMENTS: AS IDENTIFIED IN REQUEST FOR PROPOSAL
===================================================================
PRICES ARE F.O.B. DESTINATION, INSIDE DELIVERY, UNLESS OTHERWISE
SPECIFIED.
CONTACT NAME: Rick Ferguson
TELEPHONE No: 888-270-7821
FAX Number: 800-941-1062
VENDOR Number:
FEDERAL 1.0. Number: 63-1071001
CONTRACT AWARD TO:
GLOBAL TEL"L1NK
2609 CAMERON STREET
MOBILE, AL 36607
E OF STATE PROCUREMENT
BY:
_~_..¥-~r-::--"\....:.:Uro:....=...:....· _ _
DATE
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Arkansas Department of Community Correction
Two Union National Plaza Building
105 West Capitol, 2 nd Floor
Little Rock, Arkansas 72201-5731
(501) 682-9510 Fax: (501) 682-9538
"Service wit" Excellence and
Integrity"
MEMORANDUM
TO:
Board of Corrections
FROM:
Rick Hart, Deputy Director of Residential Services
RE:
Proposed telephone contract
DATE:
January 3, 2007
You will recall that at the November 2006 meeting, I reported that the inmate telephone RFP
review committee recommended awarding the inmate telephone contract to Global Tel Linle At
that time, you asked that we contact Global Tel Link to begin negotiations for rates to be
included in the contract.
The GTL commission offer of 55% was contingent on the following rates:
Interstate
Surcharge
Per Minute
$3.95
$0.89
IntraLATA
$3.00
$0.24
InterLATA
$3.00
$0.24
Local
$3.00
$0.24
Example: Cost for a 15-minute local call - $6.60 before applicable taxes.
"We provide opportunities for positive cha"ge. "
The following are options from the above for Board Consideration:
Option A:
50.75% Commission - 25% Reduction in Per Minute Cost
Interstate
Surcharge
Per Minute
$3.95
$0.67
IntraLATA
$3.00
$0.18
InterLATA
$3.00
$0.18
Local
$3.00
$0.18
Example: Cost for a 15-minute local call - $5.70 before applicable taxes
Option B:
45% Commission - 50% Reduction in Per Minute Cost
Interstate
Surcharge
Per Minute
Example:
$3.95
$0.45
IntraLATA
$3.00
$0.12
InterLATA
$3.00
$0.12
Local
$3.00
$0.12
Cost for a 15-minute local call - $4.80 before applicable taxes
Both ADC and DCC recommend Option B, which would provide a significant decrease in the
costs for inmate families. Under the current contract with MCI, we receive 51% commission on
all calls, and while our annual revenues may decrease, we believe this would be a good faith
effort to reduce the financial burden on inmate families.
..We provide opportunities for positive change. "
TERM AWARD TERMS AND CONDITIONS
1.
GENERAL: All terms and conditions stated in the Request for Proposal govern this
contract.
2.
PRICES: Prices are firm and not subject to escalation, unless otherwise specified
in the Request for Proposal.
3.
DISCOUNTS: All cash discounts offered will be taken if earned.
4.
TAXES: Most state agencies must pay state sales tax. Before billing, the
contractor should contact the ordering agency to find out if that agency must pay
sales tax. Itemize state sales tax when applicable on invoices.
5.
BRAND NAME REFERENCES: The contractor guarantees that the commodity
delivered is the same as specified in the bid.
6.
GUARANTY: All items delivered are to be newly manufactured, in first- class
condition, latest model and design, including, where applicable, containers suitable
for shipment and storage unless otherwise indicated in the bid proposal. The
contractor guarantees that everything furnished hereunder will be free from defects
in design, workmanship, and material; that if sold by drawing, sample or
specification, it will conform thereto and will serve the function for which furnished.
The contractor further guarantees that if the items furnished hereunder are to be
installed by the contractor, such items will function properly when installed. The
contractor also guarantees that all applicable laws have been complied with relating
to construction, packaging, labeling, and registration. The contractor's obligations
under this paragraph shall survive for a period of one year from the date of delivery,
unless otherwise specified in the RFP.
7.
AWARD: This contract award does not authorize shipment. Shipment against this
contract is authorized by the receipt of a purchase order from the ordering agency.
A written purchase order mailed or otherwise furnished to the contractor results in a
binding obligation without further action by either party.
8.
DELIVERY: The term of the contract is shown on the face of the contract award.
The contractor is required to supply the state's needs during this term. The number
of days required to place the commodity in the receiving agency's designated
location under normal conditions is also shown. Consistent failure to meet delivery
without a valid reason may cause removal from the bidders' list or suspension of
eligibility for award.
9.
BACK ORDERS OR DELAY IN DELIVERY: Back orders or failure to deliver within
the time required may be default of the contract. The contractor must give written
notice to the Office of State Procurement and ordering agency of the reason and
the expected delivery date. If the reason is not acceptable, the contractor is in
default. The Office of State Procurement has the right to extend delivery if reasons
appear valid. If the date is not acceptable, the agency may buy elsewhere.
10. DELIVERY REQUIREMENTS: No substitutions or cancellations are permitted
without written approval of the Office of State Procurement. Delivery shall be made
during agency work hours only, 8:00 a.m. to 4:30 p.m., unless prior approval for
other delivery has been obtained from the agency. Packing memoranda shall be
enclosed with each shipment.
11. STORAGE: The ordering agency is responsible for storage if the contractor
delivers within the time required and the agency cannot accept delivery.
12. DEFAULT: All commodities furnished will be subject to inspection and acceptance
of the ordering agency after delivery. Default in promised delivery or failure to meet
specifications authorizes the Office of State Procurement to cancel this contract or
any portion of same and reasonably purchase commodities elsewhere and charge
full increase, if any, in cost and handling to the defaulting contractor.
13. VARIATION IN QUANTITY: The state assumes no liability for commodities
produced, processed or shipped in excess of the amount specified herein.
14. INVOICING: The contractor shall submit an original and two copies of an itemized
invoice showing the bid number and purchase request number when itemized in
the invitation for bid. Invoices must be sent to "Invoice to" point shown on the
purchase order.
15. STATE PROPERTY: Any specifications, drawing, technical information, dies, cuts,
negatives, positives, data or any other commodity furnished to the contractor
hereunder or in contemplation hereof or developed by the contractor for the use
hereunder shall remain property of the state, be kept confidential, be used only as
expressly authorized, and be returned at the contractor's expense to the F.O.B.
point, properly identifying what is being returned.
16. ASSIGNMENT: This contract is not assignable nor the duties hereunder delegable
by either party without the written consent of the other party to the contract.
17. OTHER REMEDIES: In addition to the remedies outlined herein, the contractor
and the state have the right to pursue any other remedy permitted by law or in
equity.
18. LACK OF FUNDS: The state may cancel this contract to the extent funds are no
longer legally available for expenditures under this contract. Any delivered but
unpaid for goods will be returned in normal condition to the contractor by the state.
If the state is unable to return the commodities in normal condition and there are no
funds legally available to pay for the goods, the contractor may file a claim with the
Arkansas Claims Commission. If the contractor has provided services and there
are no longer funds legally available to pay for the services, the contractor may file
a claim.
19. QUANTITIES: The state may order more or less than the estimated quantity in the
Request for Proposal.
20. DISCLOSURE: Failure to make any disclosure required by the Governor's
Executive Order 98-04, or any violation of any rule, regulation, or policy adopted
pursuant to that order, shall be a material breach of the terms of this contract. Any
contractor, whether an individual or entity, who fails to make the required disclosure
or who violates any rule, regulation, or policy shall be subject to all legal remedies
available to the agency.
