This text is machine-read, and may contain errors. Check the original document to verify accuracy.
INVITATION TO BID NO:
12-X-2238645
STATE OF ALABAMA
DEPTARTMENT OF FINANCE
DIVISION OF PURCHASING
AGENCY REQ. NO.
T-NUMBER
DATE ISSUED
VENDOR NO.
VENDOR PHONE NO .
SNAP REQ. NO.
BUYER NAME
INVITATION TO BID
FOR :
REQ. AGENCY
TELEPHONE SERVICES - PAY AND INMATE
MANDATORY PRE-BID CONFERENCE
: 010000
DEPARTMENT OF FINANCE
TA497
03/20/12
1483775
PAT ANTLE
BUYER PHONE NO.
PURCHASING PHONE NO:
(334) 242-7253(334) 242-7250
BID MUST BE RECEIVED BEFORE:
DATE:
04/17/12 TIME:
5:00
PM
BIDS WILL BE PUBLICLY OPENED:
DATE:
04/18/12 TIME:
10:00AM
TO BE COMPLETED BY VENDOR
INFORMATION IN THIS SECTION SHOULD BE PROVIDED, AS APPROPRIATE.
BID RESPONSE
MUST BE IN INK OR TYPED WITH ORIGINAL SIGNATURE AND NOTARIZATION.
1. DELIVERY: CAN BE MADE per contract DAYS OR
WEEKS AFTER RECEIPT OF ORDER
N/A
2. TERMS: _______________ (DISCOUNTS ARE TAKEN WITHOUT REGARD TO DATE OF PAYMENT.)
3. PRICE VALID FOR ACCEPTANCE WITHIN
180
DAYS.
N/A
4. VENDOR QUOTATION REFERENCE NUMBER, IF ANY:
(THIS NUMBER WILL APPEAR ON THE PURCHASE ORDER.)
5. E-MAIL ADDRESS:
paul.n .cooper@centurylink.com
INTERNET WEBSITE:
centurylink.com
----~----------------------------------------
GENERAL CONTRACTOR'S LICENSE NO: _N/A
____________________________________
-./ TYPE OF G.C. LICENSE: _______________________________________________
N/A
***** IMPORTANT NOTE: *****
BIDDERS MUST COMPLY WITH ALL "BID RESPONSE INSTRUCTIONS " ON PAGE 2, TO INCLUDE
ITEM 6 - COPY REQUIREMENT.
RETURN INVITATION TO BID:
US MAIL
COURIER
STATE OF ALABAMA
DEPARTMENT OF FINANCE
DIVISION OF PURCHASING
POBOX 302620
MONTGOMERY, AL 36130-2620
STATE OF ALABAMA
DIVISION OF PURCHASING
RSA UNION BUILDING
100 N. UNION ST., SUITE 192
MONTGOMERY, AL 36104
SIGNATURE AND NOTARIZATION REQUIRED
I HAVE READ THE ENTIRE BID AND AGREE TO FURNISH EACH ITEM OFFERED AT THE PRICE QUOTED.
I HERBY AFFIRM I HAVE NOT BEEN IN ANY AGREEMENT OR COLLUSION AMONG BIDDERS IN
RESTRAINT OF FREEDOM OF COMPETITION BY AGREEMENT TO BID AT A FIXED PRICE OR TO
(
REFRAIN FROM BIDDING.
~
~
r ,1
SWORN TO AND
59326809000
_____
' C)I
~ \
~V~END~~O~R-NUM~~B~E~Rn-----------RIZED SIGNATURE (INK)
(MUST MATCH REGISTRATION)
Paul Cooper
Embarq Payphone Services , Inc.
SUBSCRIBED BEFORE ME THIS
TYPE/PRINT AUTHORIZED NAME
COMPANY NAME dba CenturyLink
Qr--z.-
tf DAY OF ~1.1.D(:J~.
5454 West 11 Oth Street
MAIL
ADDRESS
General Manager
TITLE
866-224-5139
K-J-J.-vlb
V
ALERIE J. MIDDlETON
MY C
OMMISSION EXPIRES
l'
TOLL FREE NUMBER
913-345-6002
913-397-3523
PHONE INCLUDING AREA CODE
TERM EXP:
Overland Park, KS 66211
CITY, STATE, ZIP
FAX NUMBER
I
'2er 2..-
Embarq Payphone Services, Inc.
dba CenturyLink
<TANDARD TERMS & CONDITIONS
VENDOR NAME
INVITATION TO BID
VENDOR NUMBER: 59326809000
ITB NO.
12-X-2238645
OPEN DATE
04/18/12 TIME: 10:00AM
T-NUMBER
: TA497
RETURN DATE:
04/17/12 TIME: 5:00 PM
PAGE
2
AUTHORITY:
THE DEPARTMENT OF FINANCE CODE OF ADMINISTRATIVE PROCEDURE, CHAPTER 355-4-1 EFFECTIVE
DECEMBER 20, 2001 IS INCORPORATED BY REFERENCE AND MADE A PART OF T HIS DOCUMENT. TO RECEIVE A
COPY CALL (334)242-7250, OR OUR WEBSITE WWW.PURCHASING.ALABAMA.GOV
BID (ITB) RESPONSE INSTRUCTIONS
REV: 03/31/11
1.
TO SUBMIT A RESPONSIVE BID, READ THESE INSTRUCTIONS, ALL TERMS, CONDITIONS AND SPECIFICATIONS.
2.
BID ENVELOPES/PACKAGES/BOXES MUST BE IDENTIFIED ON FRONT, PREFERABLY LOWER LEFT CORNER AND BE
VISIBLE WITH THE BID NUMBER AND OPENING DATE. EACH INDIVIDUAL BID (IDENTIFIED BY A UNIQUE BID
NUMBER) MUST BE SUBMITTED IN A SEPARATE ENVELOPE. RESPONSES TO MULTIPLE BID NUMBERS SUBMITTED IN
THE SAME ENVELOPE/COURIER PACKAGE, THAT ARE NOT IN SEPARATE ENVELOPES PROPERLY IDENTIFIED, WILL
BE REJECTED. THE DIVISION OF PURCHASING DOES NOT ASSUME RESPONSIBILITY FOR LATE BIDS FOR ANY
REASON INCLUDING THOSE DUE TO POSTAL, OR COURIER SERVICE. BID RESPONSES MUST BE IN THE DIVISION
OF PURCHASING OFFICE PRIOR TO THE "RECEIVE DATE AND TIME" INDICATED ON THE BID.
3.
BID RESPONSES (PAGE 1, PRICE SHEET AND ADDENDUMS (WHEN SIGNATURE IS REQUIRED)) MUST BE IN INK OR
TYPED ON THIS DOCUMENT. OR EXACT FORMAT WITH SIGNATURES BEING HANDWRITTEN ORIGINALS IN INK
(PERSON SIGNING BID, NOTARY, AND NOTARY EXPIRATION), OR THE BID WILL BE REJECTED. UNLESS INDICATED
IN THE BID, ALL PRICE PAGES MUST BE COMPLETED AND RETURNED.
IF AN ITEM IS NOT BEING BID, IDENTIFY
IT AS NB (NO-BID).
PAGES SHOULD BE SECURED. THE DIVISION OF PURCHASING DOES NOT ASSUME
RESPONSIBILITY FOR MISSING PAGES.
FAXED BID RESPONSES WILL NOT BE ACCEPTED.
4.
THE UNIT PRICE ALWAYS GOVERNS REGARDLESS OF THE EXTENDED AMOUNT. A UNIT PRICE CHANGE ON A LINE
MUST BE INITIALED BY THE PERSON SIGNING THE BID, OR THAT LINE WILL BE REJECTED. THIS INCLUDES A
CROSS-OUT, STRIKE-OVER, INK-OVER, WHITE-OUT, ERASURE, OR ANY OTHER METHOD CHANGING THE PRICE.
5.
THE DIVISION OF PURCHASING IS NOT RESPONSIBLE FOR MISINTERPRETATION OF DATA FAXED FROM THIS OFFICE.
6.
THE DIVISION OF PURCHASING REQUIRES AN ORIGINAL AND A MINIMUM OF ONE EXACT COPY OF THE SIGNED,
NOTARIZED INVITATION-TO-BID TO INCLUDE ANY REQUIRED ADDENDUM(S) AND DOCUMENTATION. THE ORIGINAL
AND THE COPY SHOULD BE SUBMITTED TOGETHER AS A BID PACKAGE.
FAILURE TO MARK RESPONSES AS
"ORIGINAL" AND/OR "COPY" COULD RESULT IN THE ENTIRE BID RESPONSE BEING REJECTED.
~ l.
AN IMPROPERLY SUBMITTED BID, LATE BID, OR BID THAT IS CANCELLED ON OR BEFORE THE OPENING DATE WILL
BE HELD FOR 90 DAYS AND THEN DESTROYED. THE BID MUST BE RETRIEVED DURING REGULAR WORK HOURS,
MONDAY - FRIDAY, EXCEPT STATE HOLIDAYS. AFTER THE BID IS DESTROYED, THE DIVISION OF PURCHASING
ASSUMES NO RESPONSIBILITY FOR THE DOCUMENT.
DISQUALIFIED/CANCELLED BID
BIDS THAT ARE IMPROPERLY SUBMITTED OR RECEIVED LATE WILL BE A RESPONSE FOR RECORD, BUT WILL NOT BE
RETURNED OR A NOTIFICATION MAILED.
THE FOLLOWING IS A PARTIAL LIST WHEREBY A BID RESPONSE WILL BE DISQUALIFIED:
BID NUMBER NOT ON FACE OF ENVELOPE/COURIER PACKAGE/BOX
RESPONSES TO MULTIPLE BID NUMBERS IN SAME ENVELOPE NOT PROPERLY IDENTIFIED
BID RECEIVED LATE
BID NOT SIGNED/NOT ORIGINAL SIGNATURE
BID NOT NOTARIZED/NOT ORIGINAL SIGNATURE OF NOTARY AND/OR NO NOTARY EXPIRATION
NOTARIZED OWN SIGNATURE
REQUIRED INFORMATION NOT SUBMITTED WITH BID
FAILURE TO SUBMIT THE ORIGINAL BID AND A COMPLETE EXACT COPY
BID RECEIVED FROM NON-REGISTERED/EXPIRED VENDOR
BEASON-HAMMON ALABAMA TAXPAYER AND CITIZEN PROTECTION ACT (ACT 2011-535)
ALABAMA LAW (ACT 2011-535) PROVIDES THAT AS A CONDITION FOR THE AWARD OF ANY CONTRACT BY THE STATE
TO A BUSINESS ENTITY OR EMPLOYER THAT EMPLOYS ONE OR MORE EMPLOYEES, THE EMPLOYER SHALL PROVIDE
DOCUMENTATION ESTABLISHING THAT THE BUSINESS DOES NOT KNOWINGLY EMPLOY, HAS NOT HIRED FOR
EMPLOYMENT, NOR WILL IT CONTINUE TO EMPLOY AN UNAUTHORIZED ALIEN, AS THAT TERM IS DEFINED IN
ALABAMA ACT 2011-535. BY SUBMITTING THIS SIGNED AND NOTARIZED BID, THE BIDDER IS HEREBY CERTIFYING
THAT THEY ARE IN FULL COMPLIANCE WITH ACT 2011-535 AND ACKNOWLEDGES THAT THE AWARDING AUTHORITY
WILL DECLARE THE CONTRACT VOID IF THE CERTIFICATION IS NOT VALID. DOCUMENTATION OF ENROLLMENT IN
THE E-VERIFY PROGRAM WILL BE REQUIRED AND SHOULD BE IDENTIFIED WITH THE BID NUMBER AND BUYER NAME.
FAILURE TO PROVIDE DOCUMENTATION WITHIN 5 CALENDAR DAYS OF NOTIFICATION BY DIVISION OF PURCHASING WILL
RESULT IN THE REJECTION OF YOUR BID. TO ENROLL IN THE E-VERIFY PROGRAM VISIT WWW.DHS.GOV/E-VERIFY.
Embarq Payphone Services, Inc.
dba CenturyLink
1TANDARD TERMS & CONDITIONS
VENDOR NAME
INVITATION TO BID
VENDOR NUMBER: 593268090GO
ITB NO.
12-X-2238645
OPEN DATE
04/18 / 12 TIME: 10:00AM
T-NUMBER
: TA497
RETURN DATE:
04/17/12 TIME: 5:00 PM
PAGE
3
CERTIFICATION PURSUANT TO ACT NO. 2006-557
ALABAMA LAW (SECTION 41 - 4-116,CODE OF ALABAMA 1975 ) PROVIDES THAT EVERY BID SUBMITTED AND CONTRACT
EXECUTED SHALL CONTAIN A CERTIFICATION THAT THE VENDOR, CONTRACTOR, AND ALL OF ITS AFFILIATES THAT
MAKE SALES FOR DELIVERY INTO ALABAMA OR LEASES FOR USE IN ALABAMA ARE REGISTERED, COLLECTING, AND
REMITTING ALABAMA STATE AND LOCAL SALES, USE, AND / OR LEASE TAX ON ALL TAXABLE SALES AND LEASES INTO
ALABAMA.
BY SUBMITTING THIS BID, THE BIDDER IS HEARBY CERTIFYING THAT THEY ARE IN FULL COMPLIANCE
WITH ACT NO. 2006-557, THEY ARE NOT BARRED FROM BIDDING OR ENTERING INTO A CONTRACT PURSUANT TO
41-4-116, AND ACKNOWLEDGES THAT THE AWARDING AUTHORITY MAY DECLARE THE CONTRACT VOID IF THE
CERTIFICATION IS FALSE .
INFORMATION AND ASSISTANCE TO MINORITY AND WOMEN-OWNED BUSINESSES IN ACQUIRING M/ WBE CERTIFICATION MAY
BE OBTAINED FROM THE OFFICE OF MINORITY BUSINESS ENTERPRISE, 1-800-447-4191 .
Embarq Payphone Services, Inc.
: dba CenturyLink
,PECIAL TERMS & CONDITIONS
.J
VENDOR NAME
INVITATION TO BID
VENDOR NUMBER: 593268090QO
ITB NO.
12-X-2238645
OPEN DATE
04/18/12 TIME: 10:00AM
T-NUMBER
: TA497
RETURN DATE:
04/17/12 TIME: 5:00 PM
VENDOR REGISTRATION AND FEE PAYMENT ONLINE
EFFECTIVE SEPTEMBER 1, 2010, VENDORS MUST REGISTER ONLINE TO RECEIVE
NOTIFICATION OF BIDS. GO TO WWW.PURCHASING.ALABAMA.GOV TO REGISTER.
BIDS WILL NOT BE ACCEPTED FROM NON-REGISTERED VENDORS FOR BIDS ISSUED
AFTER SEPTEMBER 1, 2010. A VENDOR'S REGISTRATION MUST BE MAINTAINED
THROUGHOUT THE LIFE CYCLE OF AN AWARDED CONTRACT, TO INCLUDE RENEWAL
PERIODS. AT THE TIME OF REGISTRATION, VENDOR MUST PAY A BIENNIAL
REGISTRATION FEE.
PAYMENT MUST BE MADE BY CREDIT CARD, DEBIT CARD,
OR BY ELECTRONIC CHECK. VENDOR NUMBER SUBMITTED ON BID RESPONSE MUST
MATCH VENDOR REGISTRATION OR THE BID WILL BE REJECTED.
INTENT TO AWARD
EFFECTIVE MAY 1, 2008, THE STATE OF ALABAMA - DIVISION OF PURCHASING
WILL ISSUE AN 'INTENT TO AWARD' BEFORE A FINAL AWARD IS MADE. THE
'INTENT TO AWARD' WILL CONTINUE FOR A PERIOD OF FIVE (5) CALENDAR
DAYS, AFTER WHICH A PURCHASE ORDER WILL BE PRODUCED. UPON FINAL
AWARD, ALL RIGHTS TO PROTEST ARE FORFEITED. A DETAILED EXPLANATION
OF THIS PROCESS MAY BE REVIEWED IN THE ALABAMA ADMINISTRATIVE CODE CHAPTER 355-4-1 (14) .
ALTERNATE BID RESPONSE
UNLESS STATED ELSEWHERE IN THIS INVITATION-TO-BID (ITB) THE STATE OF
ALABAMA WILL ACCEPT AND EVALUATE ALTERNATE BID SUBMITTALS ON ANY
ITB'S. ALTERNATE BID RESPONSES WILL BE EVALUATED ACCORDING TO THE
REQUIREMENTS AS ALL OTHER RESPONSES TO THIS ITB.
INTERNET WEBSITE LINK'S
INTERNET AND/OR WEBSITE LINKS WILL NOT BE ACCEPTED IN BID RESPONSES
AS A MEANS TO SUPPLY ANY REQUIREMENTS STATED IN THIS ITB (INVITATIONTO-BID) .
PRODUCT DELIVERY, RECEIVING AND ACCEPTANCE
IN ACCORDANCE WITH THE UNIVERSAL COMMERCE CODE (CODE OF ALABAMA,
TITLE 7), AFTER DELIVERY, THE STATE OF ALABAMA HAS THE RIGHT TO
INSPECT ALL PRODUCTS BEFORE ACCEPTING. THE STATE WILL INSPECT
PRODUCTS IN A REASONABLE TIMEFRAME.
SIGNATURE ON A DELIVERY DOCUMENT
DOES NOT CONSTITUTE ACCEPTANCE BY THE STATE. THE STATE WILL ACCEPT
PRODUCTS ONLY AFTER SATISFACTORY INSPECTION.
SALES TAX EXEMPTION
PURSUANT TO THE CODE OF ALABAMA, 1975, TITLE 40-23-4 (A) (11), THE
STATE OF ALABAMA IS EXEMPT FROM PAYING SALES TAX. AN EXEMPTION LETTER
WILL BE FURNISHED UPON REQUEST.
INVOICES
INQUIRIES CONCERNING PAYMENT AFTER INVOICES HAVE BEEN SUBMITTED ARE
TO BE DIRECTED TO THE RECEIVING AGENCY, NOT THE DIVISION OF PURCHASING
BID RESPONSES AND BID RESULTS
UNEVALUATED BID RESPONSES (NOT BID RESULTS) ARE AVAILABLE ON OUR WEB
SITE AT WWW.PURCHASING.ALABAMA.GOV. BID RESULTS WILL BE MADE AVAILABLE
FOR REVIEW IN THE DIVISION OF PURCHASING OFFICE, BUT ONLY AFTER THE
BID HAS BEEN AWARDED. WE DO NOT FAX OR MAIL COPIES OF BID RESULTS.
IF A VENDOR WISHES TO REVIEW BID RESULTS IN OUR OFFICE, THEY SHOULD
FAX THEIR REQUEST TO REVIEW THE BID TWO DAYS IN ADVANCE TO THE "BID
REVIEW CLERK" AT (334) 242-4419. BE SURE TO REFERENCE THE BID NUMBER.
FOREIGN CORPORATION - CERTIFICATE OF AUTHORITY
PAGE
4
Embarq Payphone Services, Inc.
~PECIAL
-./
TERMS & CONDITIONS
INVITATION TO BID
VENDOR NAME
: dba CenturyLink
VENDOR NUMBER: 59326809000
ITB NO.
12-X-2238645
OPEN DATE
04/18/12 TIME: 10:00AM
T-NUMBER
: TA497
RETURN DATE:
04/17/12 TIME: 5:00 PM
ALABAMA LAW PROVIDES THAT A FOREIGN CORPORATION (AN OUT-OF-STATE
COMPANY/FIRM) MAY NOT TRANSACT BUSINESS IN THE STATE OF ALABAMA UNTIL
IT OBTAINS A CERTIFICATE OF AUTHORITY FROM THE SECRETARY OF STATE.
SECTION 10-2B-15.01, CODE OF ALABAMA 1975 . TO OBTAIN FORMS FOR A
CERTIFICATE OF AUTHORITY, CONTACT THE SECRETARY OF STATE, CORPORATIONS
DIVISION, (334) 242-5324. THE CERTIFICATE OF AUTHORITY DOES NOT KEEP
THE VENDOR FROM SUBMITTING A BID .
BID IDENTIFICATION
REFERENCE PAGE 2, ITEM 2. DUE TO THE POSTAL SERVICE PUTTING BAR CODE
LABELS ON ENVELOPES, IT CONCEALS THE BID NUMBER AND DATE IF THE VENDOR
HAS WRITTEN THEM OTHER THAN THE LOWER LEFT CORNER, THEREFORE THE BID
WOULD BE REJECTED FOR NOT BEING PROPERLY IDENTIFIED.
AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 (ARRA )
COMPLIANCE WITH THE REPORTING REQUIREMENTS OF THE AMERICAN RECOVERY
AND REINVESTMENT ACT OF 2009 (ARRA) : WHEN THE SELECTED VENDOR IS
NOTIFIED BY THE PROCURING AGENCY THAT SPECIFIC PURCHASES ARE BEING
PAID WITH ARRA OR STIMULUS FUNDS, THE VENDOR SHALL COMPLY WITH THE
ARRA REPORTING REQUIREMENTS DEFINED BY THE FEDERAL OMB. THE PROCURING
AGENCY IS RESPONSIBLE FOR INFORMING THE AWARDED VENDOR AS SOON AS THE
AGENCY IS AWARE THAT ARRA OR STIMULUS FUNDS ARE BEING USED TO PURCHASE
ITEMS OR SERVICES AWARDED BY THE ITB AND WHETHER TO REPORT THE
INFORMATION TO THE PROCURING AGENCY OR DIRECTLY TO THE FEDERAL
GOVERNMENT . THE PROCURING AGENCY MAY NOTIFY THE VENDOR AT THE TIME
THE PURCHASE ORDER IS PROCESSED, BY CHANGE ORDER, E-MAIL OR LETTER.
THE VENDOR SHALL PROVIDE THE REQUESTED REPORT INFORMATION AS
REQUIRED BY LAW.
PURPOSE :
ESTABLISH A CONTRACT ON BEHALF OF THE ALABAMA DEPARTMENT OF FINANCE,
INFORMATION SERVICES DIVISION ( ISD ) , AND THE ALABAMA DEPARTMENT OF
CORRECTIONS FOR THE INSTALLATION OF EQUIPMENT, PROVISION OF SERVICE
AND PAYMENT OF COMMISSIONS ON TELEPHONE CALLS MADE FROM PAY TELEPHONES
ON STATE OWNED OR LEASED PROPERTY .
AWARD:
AWARD WILL BE MADE "ALL OR NONE" TO THE HIGHEST RESPONSIBLE BIDDER
MEETING ALL SPECIFICATIONS.
BASIS OF EVALUATION:
HIGHEST COMMISSION WILL BE CALCULATED USING THE COMMISSIONS BID AS
FOLLOWS :
LINE 00001: AGENCY WILL MULTIPLY THE BIDDER'S PER DIEM RATE TIMES
25,668 PRISONERS TIMES 365 DAYS PER YEAR.
LINE 00002: AGENCY WILL MULTIPLY BIDDER'S PERCENTAGE RATE TIMES
$1 2 0,000.00
THE AGENCY WILL THEN ADD THE TOTALS OF LINE 00001 AND LINE 00002
TO DETERMINE THE HIGHEST BIDDER.
CONTRACT PERIOD:
THE PURPOSE OF THIS ITB IS TO ESTABLISH A 3 YEAR CONTRACT WITH AN
OPTION TO ISSUE A FOURTH AND FIFTH 12 MONTH CONTRACT UNDER THE SAME
PRICING, TERMS AND CONDITIONS . THE FOURTH OR FIFTH CONTRACT, IF REQUESTED BY THE STATE AND AGREED UPON BY THE VENDOR, WOULD BEGIN THE
DAY AFTER THE FIRST OR SECOND CONTRACT EXPIRES . ANY SUCCESSIVE CONTRACT MUST HAVE THE WRITTEN APPROVAL OF BOTH THE STATE AND THE VENDOR
NO LATER THAN 30 DAYS PRIOR TO THE EXPIRATION OF THE PREVIOUS CONTRACT.
PAGE
5
Embarq Payphone Services. Inc.
~PECIAL
~
TERMS & CONDITIONS
INVITATION TO BID
VENDOR NAME
: dba CenturyLink
VENDOR NUMBER: 59326809000
ITB NO .
12-X-2238645
OPEN DATE
04 / 18/12 TIME: 10:00AM
T-NUMBER
: TA497
RETURN DATE:
04/17 / 12 TIME: 5:00 PM
NON-APPROPRIATION OF FUNDS :
CONTINUATION OF ANY AGREEMENT BETWEEN THE STATE AND A BIDDER BEYOND A
FISCAL YEAR IS CONTINGENT UPON CONTINUED LEGISLATIVE APPROPRIATION OF
FUNDS FOR THE PURPOSE OF THIS BID AND ANY RESULTING AGREEMENT. NONAVAILABILITY OF FUNDS AT ANY TIME SHALL CAUSE ANY AGREEMENT TO BECOME
VOID AND UNENFORCEABLE AND NO LIQUIDATED DAMAGES SHALL ACCRUE TO THE
STATE AS A RESULT. THE STATE WILL NOT INCUR LIABILITY BEYOND THE
PAYMENT OF ACCRUED AGREEMENT PAYMENT .
PRORATION:
ANY PROVISION OF A CONTRACT RESULTING FROM THIS BID TO THE CONTRARY
NOTWITHSTANDING, IN THE EVENT OF FAILURE OF THE STATE TO MAKE PAYMENT
HEREUNDER AS A RESULT OF PARTIAL UNAVAILABILITY, AT THE TIME SUCH
PAYMENT IS DUE, OF SUCH SUFFICIENT REVENUES OF THE STATE TO MAKE SUCH
PAYMENT (PRORATION OF APPROPRIATED FUNDS FOR THE STATE HAVING BEEN
DECLARED BY THE GOVERNOR PURSUANT TO SECTION 41-4-90 OF THE CODE OF
ALABAMA 1975), THE CONTRACTOR SHALL HAVE THE OPTION, IN ADDITION TO
THE OTHER REMEDIES OF THE CONTRACT, OF RENEGOTIATING THE CONTRACT
(EXTENDING OR CHANGING PAYMENT TERMS OR AMOUNTS ) OR TERMINATING THE
CONTRACT .
REQUESTED INFORMATION :
ANY ADDITIONAL INFORMATION REQUESTED FROM A VENDOR MUST BE FURNISHED
WITHIN FIVE (5) DAYS FROM RECEIPT OF REQUEST.
**********************************************************************
*****************************
************************
NOTICE
NOTWITHSTANDING ANY OTHER PROVISION OF THIS I . T . B., DEPARTMENT OF
FINANCE ADMINISTRATIVE RULES 355-4-1-.01 THROUGH 355-4-1- . 09 WHICH
GOVERN THE PURCHASE OF GOODS AND SERVICES FROM THE LOWEST
RESPONSIBLE BIDDER ARE NOT APPLICABLE TO THIS TRANSACTION.
* *********************************************************************
PAGE
6
Embarq Payphone Services , Inc.
,PECIAL TERMS & CONDITIONS
VENDOR NAME
INVITATION TO BID
VENDOR NUMBER : 59326809000
ITB NO .
12-X-2238645
OPEN DATE
04 / 18 / 12 TIME: 10:00AM
T-NUMBER
: TA497
RETURN DATE:
04 / 17 / 12 TIME: 5:00 PM
: dba CenturyLink
THE FOLLOWING CONFERENCES WILL BE HELD
CONFERENCE
LOCATION
MANDATORY PRE-BID CONFERENCE
DATE: 04/04/12
TIME: 10:00 AM
STATE PURCHASING
100 N. UNION STREET
SUITE 192, AUDITORIUM
MONTGOMERY, AL 36104
PAGE
7
Embarq Payphone Services, Inc.
"'RICE SHEET
-./
VENDOR NAME
INVITATION TO BID
VENDOR NUMBER: 59326809000
ITB NO.
12-X-2238645
OPEN DATE
04/18/12 TIME: 10:00AM
T-NUMBER
: TA497
RETURN DATE:
04/17/12 TIME: 5:00 PM
LINE
NO.
COMMODITY/SERVICE DESCRIPTION
: dba CenturyLink
QUANTITY UNIT
UNIT PRICE
PAGE
9
EXTENDED
AMOUNT
UNLESS SPECIFIED OTHERWISE BELOW:
SHIP TO:
R1
/
STATEWIDE
00001 COMMODITY CODE: 915-77-075872
TELEPHONE SERVICE - INMATE
COMMISSION TO BE PAID
1
EA
$0.572
1
EA
87.699%
$5,358, 965.040
BIDDERS:
BID AS A DOLLAR AND CENT FIGURE WITH
3 DECIMAL PLACES.
00002 COMMODITY CODE: 915-77-075872
TELEPHONE SERVICE - PUBLIC PAY TELEPHONE
COMMISSION PERCENTAGE TO BE PAID
$105,238.800
BIDDERS:
BID AS A PERCENTAGE WITH 3 DECIMAL
PLACES.
PAGE TOTAL
BID TOTAL
$5,464,203.840
INVITATION TO BID NO: 2238645
ADDENDUM NO: 01
STATE OF ALABAMA
DEPTARTMENT OF FINANCE
DIVISION OF PURCHASING
INVITATION TO BID ADDENDUM
FOR:
TELEPHONE SERVICES - PAY AND INMATE
MANDATORY PRE-BID CONFERENCE
REQ. AGENCY
AGENCY REQ. NO.
T-NUMBER
DATE ISSUED
VENDOR NO.
VENDOR PHONE NO.
SNAP REQ. NO.
BUYER NAME
BUYER PHONE NO .
: 010000
DEPARTMENT OF FINANCE
TA497
04 / 16/12
1483775
PAT ANTLE
(334) 242-7253
BID MUST BE RECEIVED BEFORE:
DATE:
05/07 / 12 TIME:
5:00 PM
BIDS WILL BE PUBLICLY OPENED:
DATE:
05/08/12 TIME:
10:00 AM
PLEASE READ ALL INSTRUCTIONS CAREFULLY
THE FOLLOWING CHANGES ARE HEREBY ADDED TO AND MADE A PART OF
(INVITATION TO BID NUMBER 2238645
)
A MANDATORY PRE-BIDDERS' CONFERENCE WAS HELD ON APRIL 4 , 2012 IN
STATE PURCHASING. AS A RESULT, SOME BID SPECIFICATIONS ARE HEREBY
CHANGED. ATTACHED TO THIS ADDENDUM ARE THE QUESTIONS ASKED BY VENDORS,
ALONG WITH THE STATE'S ANSWERS. THE BID SPECIFICATION CHANGES ARE AS
FOLLOWS:
SECTION 8.9.4 IS CHANGED TO READ:
THE STATE CURRENTLY HAS APPROXIMATELY 312 PUBLIC PAYPHONES IN PLACE.
THE STATE WILL NOT REQUIRE THE AWARDED VENDOR TO PLACE MORE THAN
50 ADDITIONAL PUBLIC PAYPHONES DURING THE LIFE OF THIS CONTRACT.
SECTION 10.7 UNPROFITABLE PAY TELEPHONES IS CHANGED TO READ:
PAY TELEPHONES INSTALLED BY THE AWARDED VENDOR MAY BE REVIEWED BY
THE VENDOR FOR PROFITABILITY EVERY TWELVE MONTHS. WHEN THE GROSS
TOTAL REVENUES GENERATED BECAUSE OF THE PLACEMENT AND USAGE OF THE
TELEPHONE DOES NOT COVER THE VENDOR'S EXPENSES, THE VENDOR MAY
PETITION THE STATE FOR RELOCATION OR REMOVAL OF THE TELEPHONE.
IN EACH CASE, THE DECISION OF THE STATE WILL BE FINAL. THE STATE
MAY REQUIRE A LIMITED NUMBER OF PAY TELEPHONES TO BE PLACED IN
SELECTED LOCATIONS FOR CONVENIENCE, SAFETY, OR SECURITY--REGARDLESS
OF REVENUE GENERATING POTENTIAL.
SECTION 10 . 11.2 IMPLEMENTATION SCHEDULE IS CHANGED TO READ:
THE AWARDED VENDOR MUST SUBMIT, WITHIN TEN (10) DAYS OF AWARD, AN
IMPLEMENTATION SCHEDULE FOR CONVERSION OF EXISTING INMATE PAY TELE(CONTINUED )
STATEMENT OF UNDERSTANDING
a..
~
I UNDERSTAND THE ADDENDUM AND THAT, IF INDICATED, IT MUST BE SIGNED IN INK AND
RETURNED WITH THE BID OR SEPARATELY, PROPERLY IDENTIFIED AND RECEIVED PRIOR TO
DATE AND TIME SPECIFIED .
Embarq Payphone Services, Inc.
COMPANY NAME dba CenturyLink
ADDENDUM NOTARIZATION
NOT REQUIRED
UTH RI ED SI NATURE
s- ( 'I 1
U I'l.-
INK)
5454 West 11 Oth Street
Paul Cooper, General Manager
MAIL ADDRESS
TYPE/PRINT AUTHORIZED NAME
Overland Park, KS 66210
CITY, STATE, ZIP
913-345-6002
PHONE INCLUDING AREA CODE
VENDOR NAME
Embarq Payphone Services, Inc.
dba CenturyLink
VENDOR NUMBER
59326809000
05/08/12
2
TA497
PHONES AND PUBLIC PAY TELEPHONES. THE STATE EXPECTS AN EXPEDITIOUS
IMPLEMENTATION, NOT TO EXCEED SIX MONTHS FROM THE DATE OF AWARD.
THE BID RETURN/OPENING DATES ARE HEREBY CHANGED TO:
BID MUST BE RECEIVED BEFORE
5:00 PM 05/07/12
BIDS WILL BE PUBLICLY OPENED 10:00 AM 05/08/12
THIS ADDENDUM MUST BE SIGNED AND RETURNED AS INSTRUCTED WITHIN
THE STATEMENT OF UNDERSTANDING ON THIS ADDENDUM.
/PA
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END OF ADDENDUM
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10:00 AM
